Assistant Managing Clerk

Holwell Shuster & Goldberg LLP; New York (NY); On-site; USD 80,000 - 120,000; Full time

Job summary

Holwell Shuster & Goldberg LLP in New York seeks an Assistant Managing Clerk to join our litigation practice. The role ensures filings, calendars, and court operations run efficiently and supports attorneys and staff across complex matters.

Responsibilities include coordinating daily filings, reviewing documents for compliance with court rules, handling e-filing in multiple jurisdictions, and maintaining deadlines in CourtAlert Case Management; strong docketing and research skills are essential.

Qualifications

• Bachelor's degree and 4+ years of relevant experience in a law firm or judicial setting (or equivalent).
• Fully versed with CPLR, FRCP, and local court rules that trigger deadlines.
• Proficiency with docketing and case management software (e.g., CourtAlert, CompuLaw, or equivalent).
• Skilled in searching and retrieving information from PACER, Bloomberg, Westlaw, Lexis-Nexis, CourtAlert, and other databases.
• Highly detail-oriented with excellent communication, organizational, and customer service skills.
• Proficiency with Microsoft Word and Adobe.
• Ability to work outside regular business hours, as appropriate.

Responsibilities

• Coordinate with the Managing Clerk on daily filings and assignments.
• Review documents before service and filing to ensure compliance with federal, state, and local court rules, as well as judges' individual practices.
• Handle e-filing and service of documents in multiple jurisdictions.
• Research court rules, calculate deadlines, and enter them into CourtAlert Case Management.
• Synchronize deadlines and events to attorneys' Outlook calendars.
• Arrange and monitor reliable, cost-effective service of process.
• Track court dockets (via CM/ECF and other platforms) for decisions, opinions, and developments in pending matters.
• Serve as a resource for attorneys and staff on state and federal rules, procedures, and practices.
• Liaise with court personnel and assist with court admissions and renewals.

Skills

Attention to detail

Communication

Organization

Customer service

Education

Bachelor's degree

4+ years of experience in a law firm or judicial setting

Tools

CourtAlert

CompuLaw

PACER

Westlaw

LexisNexis

Microsoft Word

Adobe

Job description

Holwell Shuster & Goldberg LLP, a leading litigation boutique in New York, is seeking an Assistant Managing Clerk to join our dynamic litigation practice. This role is central to ensuring the firm's filings, calendars, and court-related operations run with precision and efficiency. The Assistant Managing Clerk will work closely with the Managing Clerk to facilitate timely compliant filings, while supporting attorneys and staff across a wide range of complex litigation matters.

Responsibilities

• Coordinate with the Managing Clerk on daily filings and assignments.
• Review documents before service and filing to ensure compliance with federal, state, and local court rules, as well as judges' individual practices.
• Handle e-filing and service of documents in multiple jurisdictions.
• Research court rules, calculate deadlines, and enter them into CourtAlert Case Management.
• Synchronize deadlines and events to attorneys' Outlook calendars.
• Arrange and monitor reliable, cost-effective service of process.
• Track court dockets (via CM/ECF and other platforms) for decisions, opinions, and developments in pending matters.
• Serve as a resource for attorneys and staff on state and federal rules, procedures, and practices.
• Liaise with court personnel and assist with court admissions and renewals.

Qualifications

• Bachelor's degree and 4+ years of relevant experience in a law firm or judicial setting (or equivalent).
• Fully versed with CPLR, FRCP, and local court rules that trigger deadlines.
• Proficiency with docketing and case management software (e.g., CourtAlert, CompuLaw, or equivalent) and interest in exploring evolving technology offerings for streamlining and improving processes within the Managing Clerk's Office.
• Skilled in searching and retrieving information from PACER, Bloomberg, Westlaw, Lexis-Nexis, CourtAlert, and other court-related databases.
• Highly detail-oriented with excellent communication, organizational, and customer service skills.
• Proficiency with Microsoft Word and Adobe.
• Ability to work outside regular business hours, as appropriate.

Salary Range: $80,000 - $120,000 (commensurate with experience).

Holwell Shuster & Goldberg LLP is an Equal Opportunity Employer.