MQ Administration Team - Analyst, Billings AR/AP

GLOVIS America, Inc.; California; On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

401(k) with Generous Matching

Paid Vacation, Holidays & Sick leave

Job summary

GLOVIS America Inc. is a logistics leader with operations across the U.S., Canada and Mexico. The MQ Analyst Administration role focuses on processing AR/AP invoices for Freight Forwarding, data entry, record keeping, and supporting month-end close and audit activities.

Candidates should have 0–2 years in accounting, billing, logistics, or SCM. This position is located in the Irvine, CA area with growth opportunities and comprehensive benefits.

Qualifications

• Proven written and verbal communication abilities.
• Experience with AR/AP processes and invoicing is desirable.
• Familiarity with month-end close and audits.

Responsibilities

• Review trackers from Specialists to process into SAP.
• Prepare AR/AP upload file for posting in SAP.
• Ensure charges are billed correctly (AR, AP, Detention, Demurrage, etc.).
• Post manual AR/AP data into SAP systems.
• Maintain records for AR/AP entries and update billing summaries.
• Prepare and audit data entry for month-end close.

Skills

Communication skills

Problem solving

Office skills

Accounting knowledge

Time management

Teamwork

Education

High School/GED Diploma Required

Bachelor Degree Preferred

Tools

SAP

Job description

About GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The MQ (Maquiladora) Analyst Administration position will be responsible for processing AR/AP invoices for Freight Forwarding. Duties include, but are not limited to: data entry, record keeping, monitoring AR/AP, participating in month-end closing, and preparing audits and variance reports.

Compensation

$50,000- $60,000 yearly salary range. (Subject to Compensation Study Upon Candidate Selection)

Responsibilities

• Review the tracker's from each Specialist (Amounts, vendor's code, date, etc) to process into SAP.


• Prepare AP/AR upload file for preparation to post the system(SAP)


• Ensure all charges are billed correctly including: A/r, A/P, Detention, Demurrage, Additional charges, etc on billing summary


• Post all manual AR/AP data entry into the operation system(sap)


• Manage and report any accessories charge due to operation issues.


• Make sure to keep all records related to AR/AP entries.


• Post credit memo's and reversed invoices and keeping all the records.


• Updating the Billing Summary and checking all the data is correct.


• Maintain all monthly billing summary and keep all record correct on summary for billing to HT


• Prepare, review, and audit all data entry (rates, GL code, Freight code, etc.) for month-end closing.


• Prepare month-end report including Journal Entry preparation.


• Analyze some P&L account reconciliation.


• Prepare and generate all manual AR invoices that need to be send to HT.


• Manage/update the vendor/customer code file


• Make sure to have all current accounts info for customers and vendors.


• Creating reports (LTL, BX, Ocean, ST and WH summary for month-end preparation).


• Audit the accounting file for dedicated program carriers

Benefits Of Working At GLOVIS America Inc.

• Medical Insurance


• Vision Insurance


• Dental Insurance


• Health Care & Dependent Care Flexible Spending Accounts (FSA)


• Basic Life and AD&D as well as Short-Term & Long-Term Disability


• Paid Vacation, 14 Holidays, and Sick leave


• Hospital and Critical Illness Insurance


• Wellness Program and Gym Reimbursement*


• 401(k) with Generous Matching


• Referral Bonuses*


• Auto Allowance*


• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*


• Discretionary Bonuses*


• Tuition Reimbursement*

Skills

All benefits pursuant to Company policy

• Excellent written and verbal communication skills


• Problem solving and communication skills


• Proficient PC skills: Microsoft Office Suite (Excel, Word, PowerPoint, and other database systems)


• Strong accounting knowledge and background


• Strong teamwork, multitasking, and time management skills

Education & Experience

• High School/GED Diploma Required: Bachelor Degree Preferred


• 0-2 Years of Accounting, Billings (AR/AP), Invoicing, Logistics, or SCM Experience Required

GLOVIS America does not provide employment-based visa sponsorship or immigration support for this position, either now or in the future. Applicants must be legally authorized to work in the United States without requiring GLOVIS America to sponsor, support, or provide immigration-related assistance for employment now or in the future. This includes, but is not limited to, sponsorship or support related to H-1B, O-1, E-3, H-1B1, TN, F-1 OPT, F-1 STEM OPT, F-1 CPT, or other employment-based immigration processes. Candidates who require or anticipate requiring employment-based visa sponsorship or immigration support from GLOVIS America now or in the future should not apply for this position.

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods


• Must operate desktop, computers, laptop, printer, scanners, shredders, etc.


• Constant use of hand/grasping product, writing, and typing


• Sit for 5+ hours per day


• Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per day

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure


• This position is located in the San Diego, CA office

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.