Senior Specialist - Logistics Billing & Accounting

GLOVIS America, Inc.; Baton Rouge (LA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

401(k) with Matching

Paid Vacation

Job summary

GLOVIS America Inc. in Baton Rouge is seeking a Logistics Billing & Accounting Senior Specialist to manage invoicing, AR/AP, and month-end close while coordinating with operations, trucking carriers, and clients to ensure billing accuracy.

You will work with SAP ERP and related systems, participating in tax documentation and internal/external communications. A strong billing background and teamwork are essential.

Qualifications

• Bachelor's Degree Required
• 3–5 years of experience in Logistics Billing, Freight Invoicing, AR/AP Administration & Settlement
• Proficiency in MS Office, especially Excel, and ERP systems such as SAP

Responsibilities

• Prepare and issue timely, accurate customer invoices for logistics services and cargo handling.
• Verify carrier freight bills, stevedoring charges, and vendor invoices against records and contracts.
• Investigate and resolve billing discrepancies, rate miscalculations, and cost variances prior to payment approval or issuance.
• Monitor AR and AP ledger balances, track payments, and reconcile differences with customers and carriers.
• Support monthly closing processes, validate revenue and cost accruals, and troubleshoot ERP/reconciliation issues.

Skills

Logistics billing

AR/AP accounting

Advanced Excel

ERP systems SAP

Billing disputes

Bilingual EN-KR

Education

Bachelor's Degree

Tools

SAP

Job description

About GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

About HYUNDAI-POSCO Louisiana Steel

HYUNDAI-POSCO Louisiana Steel (HPLS) is a $5.8 billion landmark investment redefining the future of manufacturing in the United States. Located in Ascension Parish, Louisiana, this first-of-its-kind facility represents Hyundai Motor Group’s inaugural steel production base in North America, establishing a fully integrated, made-in-America supply chain supporting automotive production nationwide.

To support the development of this new operation, GLOVIS Louisiana (GLA) is being established to manage logistics activities associated with the steel manufacturing facility. Ahead of GLA’s formal establishment, a temporary GLA Task Force will operate within GLOVIS America (GUS) to recruit key personnel, develop the organization, and establish the operational foundation necessary to support the future logistics business. This structure will help ensure GLA is prepared to begin logistics operations upon establishment.

*Important Position Information*

This position will initially operate under GLOVIS America and be based in Baton Rouge, Louisiana. As the GLOVIS Louisiana subsidiary is established, the position is expected to transition to the new organization, which may include relocation to the Donaldsonville area. At that time, employees will transition from GLOVIS America’s benefits programs to those offered by GLOVIS Louisiana.

Compensation and benefits will be reviewed as part of the transition, with the intent of maintaining overall competitiveness and alignment where practicable.

Summary

The Logistics Billing & Accounting Senior Specialist leads logistics-related invoicing, billing verification, accounts receivable(AR) and accounts payable (AP) tracking, sales tax documentation, and monthly accounting closing support. This role ensures high billing accuracy and financial control by working closely with internal operations teams, customers, trucking carriers, and port stevedores

Compensation

Subject to Compensation Study Upon Candidate Selection

Responsibilities

• 1. Invoicing & Billing Verification:

  • - Prepare and issue timely, accurate customer invoices for logistics services, transportation, and cargo handling.
  • - Verify carrier freight bills, stevedoring charges, and vendor invoices against operational delivery records, rate contracts, and supporting documents.
  • - Investigate and resolve billing discrepancies, rate miscalculations, and operational cost exceptions prior to payment approval or invoice issuance.

• 2. AR / AP Administration & Reconciliation:

  • - Monitor customer Accounts Receivable (AR) and vendor Accounts Payable (AP) ledger balances, tracking payment schedules and outstanding unpaid invoices.
  • - Reconcile settlement differences and coordinate with customers, carriers, stevedores, and internal financial departments to resolve AR/AP issues.
  • - Maintain comprehensive financial and transactional documentation for accounting audits and internal verification.

• 3. Monthly Accounting Closing Support & System Troubleshooting:

  • - Support monthly, quarterly, and year-end accounting closing processes by gathering, reviewing, and organizing logistics revenue and expense data.
  • - Validate operational revenue and logistics cost accruals in accordance with established closing timelines and financial schedules.
  • - Proactively identify and report billing/ERP system errors, liaising with internal IT support to resolve technical closing bottlenecks and ensure deadline compliance.

• 4. Sales Tax & Compliance Documentation Management:

  • - Maintain and archive supporting documentation for Sales Tax, billing records, payment proofs, and monthly closing files.
  • - Review invoice completeness and tax‑related documentation to ensure compliance with internal financial procedures and state tax requirements.

• 5. Internal & External Communication:

  • - Serve as the primary point of contact for billing and settlement inquiries from trucking carriers, terminal operators, and external clients.
  • - Collaborate closely with internal logistics operational teams to verify freight documentation and expedite issue resolution.

• Other duties as assigned

Benefits of working at GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, 14 Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• 401(k) with Generous Matching
• Referral Bonuses*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

All benefits pursuant to Company policy

Skills

• Knowledge of logistics billing, freight invoicing, AR/AP accounting, and monthly closing procedures (required)
• Skill in verifying transport/stevedoring rates, invoice auditing, and cost variance reconciliation (required)
• Skill in MS Office (Advanced Excel for data/billing reconciliation) and ERP systems (e.g., SAP) (required)
• Ability to identify billing discrepancies, resolve payment disputes, and manage documentation (required)
• Ability to troubleshoot billing system errors and collaborate with IT to resolve monthly closing issues (required)
• Bilingual proficiency in English and Korean (Professional verbal and written communication) (preferred)
• Experience with ERP/Logistics billing systems and basic system issue resolution workflows (preferred)
• Knowledge of US Sales Tax documentation for transportation and logistics services (preferred)

Education & Experience

• Bachelor's Degree Required
• 3-5 years of experience in Logistics Billing, Freight Invoicing, AR/AP Administration & Settlement

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

GLOVIS America does not provide employment-based visa sponsorship or immigration support for this position, either now or in the future. Applicants must be legally authorized to work in the United States without requiring GLOVIS America to sponsor, support, or provide immigration-related assistance for employment now or in the future. This includes, but is not limited to, sponsorship or support related to H-1B, O-1, E-3, H-1B1, TN, F-1 OPT, F-1 STEM OPT, F-1 CPT, or other employment-based immigration processes. Candidates who require or anticipate requiring employment-based visa sponsorship or immigration support from GLOVIS America now or in the future should not apply for this position.

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Must operate desktop, computers, laptop, printer, scanners, shredders, etc.
• Constant use of hand/grasping product, writing, and typing
• Sit for 5+ hours per day
• Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per day

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position is located in the Baton Rouge, LA office.

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.