Assistant Manager, Engagement

2018 Carnegie International; Pittsburgh (Allegheny County); On-site; Full time

Job summary

A leading cultural organization seeks an Assistant Manager, Engagement to coordinate event planning and foster relationships with donors. Ideal candidates will possess a Bachelor's degree, 1-3 years of event management experience, and strong communication skills. This full-time position comes with benefits and supports diversity within the workplace.

Benefits

Medical and dental benefits

Retirement savings plan

Paid time off and holidays

Qualifications

• 1 to 3 years of experience in event or project management.
• Experience in non-profit educational or cultural organizations is desirable.
• Excellent verbal and written communication skills.

Responsibilities

• Manage assigned Development event operations including calendaring and event planning.
• Oversee event details and ensure effective communication for events organized by the Development department.
• Coordinate engagement opportunities and support Carnegie Museum's comprehensive campaign efforts.

Skills

Microsoft Suite

Event Management

Communication

Time Management

Confidentiality

Education

Bachelor’s Degree

Tools

Raiser’s Edge Database

Tessitura

Asana

Luminate

Job description

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Assistant Manager, Engagement

Carnegie Museums of Pittsburgh, 4400 Forbes Avenue, Pittsburgh, Pennsylvania, United States of America Req #1578

Monday, May 26, 2025

There's no cultural organization in the world quite like Carnegie Museums. With a legacy of discovery and outreach dating back to 1895, today we are a family of four diverse, dynamic museums; Carnegie Museum of Art, Carnegie Museum of Natural History, Carnegie Science Center, and The Andy Warhol Museum. We're committed to being inclusive, both onsite and online, and to exploring with our audiences the big ideas and issues of our time. Carnegie Museums is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.

This Full-Time position is eligible for the Carnegie Museums' many Benefits.

Please scroll to the bottom of this page to see information on the starting pay

rate.

This is a union position.

The Assistant Manager of Engagement plays a key role in providing personalized service to Development, Museum Leadership, and Donors. This role involves coordinating engagement opportunities and processes and providing collaborative consultation on the best use of event-related resources and communications. Key responsibilities include supporting event plans and projects, overseeing event details, and ensuring transparent process and communication for events organized by the Development department through effective calendaring, communications, and research coordination.

Qualifications

EDUCATION AND EXPERIENCE:

• Bachelor’s Degree or equivalent blend of education and experience required.
• Candidate should have 1 to 3 years of combined experience and education that demonstrates an understanding and proficiency in event or project management, Development, and communication systems.
• Experience in non-profit educational or cultural organizations is desirable.
  
  

Knowledge, Skills, Abilities

• Must be proficient with Microsoft Suite products; experience with Raiser’s Edge Database, Tessitura, Asana, and Luminate software is desirable.
• Demonstrated ability to maintain confidentiality and discretion. The ability to interact well with all levels of staff, community leaders, and the public is required.
• Excellent time management skills and the ability to manage multiple assignments. Ability to prioritize tasks, manage multiple assignments at once, and work effectively within deadlines in a demanding environment.
• Must have exemplary verbal and written communication skills; attention to detail is required.
• A flexible schedule is necessary; Occasional evening and weekend work is required.
  
  

Physical Requirements

• Work is primarily sedentary.
• On occasion, movement for long periods and moderate lifting of up to 25 lbs. is required for events.
  
  

Core

Principal Accountabilities:

Manage assigned Development event operations including calendaring, event planning, event coordination, documenting processes and event requirements, writing, requesting research, and proofreading and editing lists and research. Responsible for alerting management to any issues that prevent adherence to expected schedules and for routine reporting tasks to measure performance.

• Utilizes available and future tools to manage strategic scheduling, ensuring all records are kept up to date.
• Coordinates and manages events; working with other departments to ensure cost-effective; professional and collaborative functions to provide enjoyable experiences for members and donors. This will include preparing invitation lists, ensuring completion of the invitation process, taking RSVPs; and communicating with other departments and museum components to ensure the best use of resources. Working at events as requested to provide support.
• Supports Carnegie Museum's comprehensive campaign efforts from an events perspective.
• Engage in planning discussions with Museum and Development departments to address event needs. Understand, explain and apply rules, regulations, policies, best practices, and procedures. Accurately analyze situations and determine the appropriate course of action.
• Assists in the management of a menu of engagement opportunities that support all fundraising objectives and/or connect donors with the programmatic work of the four museums.
  
  

General

• Champions the initiatives of Carnegie Museums and assigned components both internally and externally.
• Assists in managing a portfolio of a wide variety of stewardship and cultivation events, overseeing all event planning and execution with the support of the Engagement Team.
• Responsible for ensuring accurate record keeping in Raiser’s Edge Database and other CRM databases, filing systems, and other areas of documentation in capacity as assigned. Must respect the confidentiality of data and ensure ethical standards of the field are followed. Keeps information about processes and procedures current and stored in the appropriate location.
• May assist in processing department invoices including the assignment of account numbers and tracking expenses to approved budgets. Monitors budgets as assigned and brings to the attention of management any areas of concern.
• Contributes to comprehensive processes, procedures, and historical data surrounding Development related events.
• Provides research on donors, prospects, best practices, and the industry as required. Compiles data to provide reporting and information as assigned.
• Performs special projects and support as needed to meet the goals of the department.
• Accomplishes responsibilities in a timely fashion with minimal supervision and meets established deadlines.
• Contribute to the day-to-day overall team effort in Development in a spirit of collaboration and provide support to the development office as needed.
  
  

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment: Pennsylvania Child Abuse History Clearance Pennsylvania State Police Criminal Record Check FBI Fingerprint Criminal Background Check Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an Equal Opportunity Employer

The above job description reflects the essential functions and qualifications for the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the position. The job description does not constitute an employment contract and does not alter the at-will relationship between CMP and the employee.

• GUIDANCE ON ESSENTIAL FUNCTIONS: The Americans with Disabilities Act (“ADA”) requires employers to consider and accommodate qualified individuals with disabilities. An individual is qualified if he or she can perform the essential functions of a job with or without reasonable accommodation. An essential job function is any task that is a fundamental part of the job. When considering essentiality, one must focus upon whether the function is essential to this particular job and not to the department as a whole. Some additional guidance on essential functions follows below. Please note that the following guidelines are non-exhaustive. If you have any questions or need additional guidance, please contact Human Resources. A. Is the function required to be performed on a regular basis? If the function is rarely performed, it may not be essential. B. Is the function highly specialized? Is the incumbent hired for his/her expertise or ability to perform the function? The need for special expertise is an indication of an essential function. C. Does the position exist, at least in part, to perform the function? If so, the function is more likely to be essential. D. How much time is spent performing the function and how often? Note that even functions performed 10% of the time could be essential if they are required on a regular basis. E. Would elimination of the function fundamentally alter the job? If so, the function is more likely to be essential. F. What are the consequences of not requiring the incumbent to perform the function? If they are significant, the function is more likely to be essential. G. Are there a limited number of employees among whom the performance of the function could be distributed if the incumbent could not perform it? If so, it is more likely to be essential.
  
  

Other details

• Job Family Vacation Category I
• Pay Type Hourly
• Hiring Rate $21.69
  
  

Apply Now

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Business Development and Sales

• Industries

  Museums, Historical Sites, and Zoos

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