Assistant Inventory Manager

RP Exotics LLC; St. Louis, Northern (MO, KY); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Paid time off

Job summary

RP Exotics LLC in the United States seeks an Inventory/CRM Coordinator to manage and maintain vehicle records in Rapid Recon, coordinate repairs with vendors, and keep leadership updated on status and costs.

You will log administrative paperwork, track weekly mileage in Dealer Center, research vendors/parts, schedule service, and upload receipts into Rapid Recon while keeping work orders current. The role involves regular lot inspections and reporting maintenance needs.

Qualifications

• Two years of inventory management experience preferred.
• Strong communication and coordination with vendors and leadership.
• Ability to maintain a CRM accurately and efficiently in a fast-paced environment.

Responsibilities

• Manage and maintain accurate vehicle records in the Rapid Recon CRM.
• Coordinate vehicle repairs with outside vendors from scheduling to completion.
• Provide leadership with updates on vehicle status and repair costs.
• Log administrative paperwork in the CRM with the Back of House team.
• Record weekly mileage for on-site vehicles in Dealer Center.
• Research vendors and parts to support Inventory Manager.
• Schedule service appointments and monitor repair timelines.
• Upload receipts and invoices into Rapid Recon and keep work orders current.
• Walk the lot weekly to flag touch-ups, wheel/interior work, or washing.
• Report check-engine lights or mechanical concerns to Inventory Manager.
• Monitor and document vehicle deliveries and pickups per RP Exotics standards.

Skills

Inventory management

Vendor coordination

CRM maintenance

Detail-oriented

Communication

Tools

Rapid Recon CRM

Dealer Center

Job description

Hands-on exposure to some of the most desirable vehicles in the world, working closely with our Inventory and Recon teams

A clear growth path within a fast-growing company, with real opportunity to build a long-term career in the luxury automotive space

Ownership of a critical function: managing the Rapid Recon CRM that tracks every vehicle from arrival to sale-ready

What you'll do

Manage and maintain accurate, up-to-date vehicle records in the Rapid Recon CRM

Coordinate vehicle repairs directly with outside vendors, from scheduling through completion

Provide leadership with frequent, clear updates on vehicle status and repair costs

Organize and log administrative paperwork in the CRM, working closely with the Back of House team

Log current mileage for all on-site vehicles weekly in Dealer Center

Research vendors and vehicle parts to support the Inventory Manager

Help schedule service appointments and monitor repair timelines

Upload receipts and invoices into Rapid Recon and keep work orders current

Walk the lot weekly to flag vehicles needing touch-up paint, wheel repair, interior work, or washing

Report any check-engine lights or mechanical concerns to the Inventory Manager

Monitor and document vehicle deliveries and pickups according to RP Exotics standards

What we're looking for

You're self-motivated and take ownership.

You communicate clearly and follow through, especially when coordinating with vendors and leadership.

You're detail-oriented and can keep a CRM accurate and organized even when things move fast.

You adapt quickly when priorities shift.

You hold yourself to a high standard and don't need someone looking over your shoulder.

You take pride in doing things right, not just checking a box.

At least two years of inventory management experience is preferred, but we welcome professionals from logistics, operations, luxury retail, or other detail-driven industries who are ready to build a career in the luxury automotive space. You'll also need a clean driving record, comfort operating manual transmissions, and to be at least 21 years old to drive vehicles to and from local vendors.

A five-day work week with Saturday availability required during dealership hours (one weekday off in exchange)

• Paid time off

Closing

We're a team of approximately thirty professionals building something special. We're intentional about who joins our team because culture matters.

We work hard.

We challenge each other.

We celebrate success together.

Most importantly, we care about doing things the right way for our clients and for one another.

If that sounds like the type of company you've been looking for, a career where your growth is determined by your ambition and where you'll be surrounded by people who are committed to excellence — we'd love to start a conversation.