Assistant HR Manager

Illinois Sanitation Service Inc; Aurora (IL); On-site; USD 52,000 - 78,000; Full time

Job summary

Illinois Sanitation Service Inc is seeking an Assistant HR Manager to support the Human Resources Manager in coordinating daily HR operations for a staffing environment. You will assist with recruitment, onboarding, payroll-related tasks, and HR documentation while ensuring compliance.

Fluency in English and Spanish is required to communicate with a diverse workforce. The role demands strong organizational skills, confidentiality, and effective collaboration with employees, clients, and internal

Qualifications

• Experience in human resources, staffing, or administrative support.
• Strong organizational and communication skills.
• Ability to handle confidential information.
• Bilingual in English and Spanish (required).

Responsibilities

• Assist with employee recruitment, onboarding, and orientation.
• Maintain accurate employee records and personnel files.
• Support Form I-9 documentation and employment eligibility verification.
• Assist with employee data updates, timekeeping, and payroll inquiries.
• Coordinate HR documentation with staffing clients and internal departments.
• Monitor onboarding requirements and status updates.
• Support HR policy communication and HR reporting.
• Maintain confidentiality of employee information.

Skills

Bilingual English/Spanish

HR experience

Recruitment

Onboarding

Payroll support

HRIS/Payroll systems

Organizational skills

Communication

Confidentiality

Problem-solving

Tools

Microsoft Office

HRIS/payroll systems

Job description

Description

The Assistant HR Manager supports the Human Resources Manager in coordinating daily HR operations for a staffing agency. This position assists with recruitment, employee onboarding, personnel documentation, payroll-related administration, employee records management, and compliance with company policies and applicable employment regulations. The role requires strong organizational skills, attention to detail, confidentiality, and effective communication with employees, clients, and internal departments.

Bilingual proficiency in English and Spanish is required. The candidate must be able to communicate effectively in both languages, verbally and in writing.

Requirements

Key Responsibilities

• Assist with employee recruitment, onboarding, and orientation.
• Maintain accurate employee records and personnel files.
• Support Form I-9 documentation and employment eligibility verification procedures.
• Assist with employee data updates, timekeeping, and payroll-related inquiries.
• Coordinate employee assignments and HR documentation with staffing clients and internal departments.
• Monitor onboarding requirements, missing documents, and employee status updates.
• Support employee relations, company policy communication, and HR reporting.
• Maintain confidentiality of employee information and personnel records.

Qualifications

• Previous experience in human resources, staffing, or administrative support preferred.
• Strong organizational, communication, and problem-solving skills.
• Proficiency in Microsoft Office and HRIS/payroll systems.
• Ability to manage multiple priorities and maintain confidential information.
• Strong attention to detail and follow-through.
• Bilingual in English and Spanish (required).
• Strong verbal and written communication skills in both English and Spanish.
• Ability to assist Spanish-speaking and English-speaking employees with HR procedures, onboarding, documentation, and workplace inquiries.