Assistant Front Office Manager

Carneros Resort and Spa; Napa (CA); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Health Insurance

401k with Employer Match

Dependent Care FSA Options

Life Insurance/Disability

Job summary

Carneros Resort and Spa is seeking an experienced Front Office Manager to oversee daily front desk, guest services, and room operations. You will lead a high-performing team to deliver luxury service, optimize processes, and drive guest satisfaction in a dynamic luxury resort environment.

The ideal candidate brings 3-5 years of leadership in front office or rooms management, strong knowledge of PMS systems (Opera/SMS), and a proven track record in revenue-minded hospitality leadership.

Qualifications

• 3-5 years of leadership experience in front office or rooms management.
• Proven ability to deliver luxury guest service and exceed expectations.
• Strong problem-solving and conflict-resolution skills.

Responsibilities

• Oversee guest arrivals, departures and in-house experiences, delivering luxury-level service.
• Supervise front desk, bell desk, and guest services to ensure smooth operations.
• Coordinate with housekeeping, engineering and other departments to optimize room readiness and guest satisfaction.
• Manage check-in/check-out, key control, and room assignments while maintaining security and safety policies.
• Lead daily team meetings, mentor staff, and support professional development.
• Monitor guest feedback and implement continuous service improvements.

Skills

Leadership experience

Guest service excellence

Problem solving

Multitasking

Education

Bachelor's degree in Hospitality Management or related field

Tools

Opera PMS

SMS

Job description

The Front Office Manager is responsible for overseeing daily operations of the front office, guest services, and room operations at Carneros Resort and Spa. This role ensures exceptional guest experiences by maintaining luxury service standards, optimizing front office efficiency, and leading a high-performing team. The ideal candidate is a proactive leader with strong problem-solving skills, a deep understanding of guest service excellence, and the ability to drive operational success.

KEY RESPONSIBILITIES:

Guest Experience & Service Excellence

• Ensure seamless guest arrivals, departures, and in-house experiences, delivering luxury-level service.
• Actively engage with guests, handling inquiries, special requests, and service recovery with professionalism.
• Oversee VIP and high-profile guest accommodations, ensuring personalized attention.
• Monitor guest feedback and implement strategies for continuous service improvement.

Front Office & Rooms Operations

• Supervise and coordinate front desk, bell desk, and guest services to ensure smooth operations.
• Collaborate with housekeeping, engineering, and other departments to optimize room readiness and guest satisfaction.
• Manage front office logistics, including check-in/check-out procedures, key control, and room assignments.
• Ensure compliance with safety, security, and operational policies.
• Assist in managing room revenue, occupancy strategies, and upselling initiatives to maximize financial performance.
• Monitor front desk financial transactions, ensuring accuracy in billing, cash handling, and reporting.
• Analyze operational data and key performance metrics, making informed decisions to optimize efficiency.

Leadership & Team Development

• Recruit, train, and mentor front office associates, fostering a culture of hospitality excellence.
• Conduct performance evaluations, provide coaching, and implement professional development plans.
• Schedule and manage staffing levels to balance service quality and cost efficiency.
• Lead daily team meetings, ensuring clear communication and alignment on goals.

Qualifications

• Bachelor’s degree in Hospitality Management or a related field preferred.
• 3-5 years of leadership experience in front office or rooms management, preferably in a luxury resort.
• Strong knowledge of PMS systems (e.g., Opera, SMS, or similar) and front office operations.
• Exceptional guest service, problem-solving, and conflict resolution skills.
• Ability to multitask, lead a team, and work in a fast-paced environment.
• Financial acumen, including experience with budgeting, forecasting, and revenue management.
• Flexible schedule, including availability on weekends, holidays, and evenings as needed.

TOTAL COMPENSATION

• Health and Dependent Care FSA Options
• Life Insurance, Short-Term Disability and Long-Term Disability
• Critical Illness, Cancer, Hospital Indemnity and Accident Supplemental Insurance
• 401k with Employer Match

*Eligibility for certain benefits requires a full-time employment status.