Assistant Final Document Officer

Pennsylvania Housing Finance Agency; Harrisburg (Dauphin County); On-site; USD 34,000 - 46,000; Full time

Job summary

Pennsylvania Housing Finance Agency is seeking an associate-level professional to perform final document reviews and maintain mortgage-related workflows in the Harrisburg office. You will handle lender communications, filing, data entry, and document scanning to ensure timely processing.

The role requires 1–3 years of relevant experience and an Associate of Science in Business Administration/Management. Requires presence at the Harrisburg office during business hours.

Qualifications

• Associate of Science - Business Administration/Management is required.
• 1-3 years relevant professional experience.

Responsibilities

• Complete Pre-Review final documents daily submissions from participating lenders for completeness; identify missing documentation and contact lenders as necessary to obtain required item.
• Understand the workflow recording processes in various county recorder of deeds in order to review the documents for acceptability and recognize when documents need to be corrected.
• Sort, distribute and process the incoming mail and complete filing daily.
• Complete the necessary filing for all applicable documents in the File Room.
• Update final document data in the originations system as documents are received from participating lenders.
• Generate letters to the Lenders to request final documents not submitted in a timely manner.
• Ensure that the Government Insurance Certificates are received by the Participating Lender in a timely manner.
• Retrieve the outstanding Mortgage Insurance Certificates from FHA Connection.
• Scan Final Document and miscellaneous documents into document management system as needed.
• Monitor staff requests for Trustee documents and preparing the weekly Trustee shipments.
• Complete the review of final documents for Special Initiative programs.
• Update lender addresses and contact information in the Bank Maintenance Screen.
• Prioritize jobs to maintain the final document workflow and meet deadlines.
• Assist the Final Document Manager with miscellaneous tasks.

Education

Associate of Science - Business Administration/Management

Job description

It’s fun to work in a company where people truly BELIEVE in what they’re doing!

We’re committed to bringing passion and customer focus to the business.

Job Description

Key Responsibilities

• Complete Pre-Review final documents daily submissions from participating (mortgages, assignment, and government insurance) lenders for completeness; identify missing documentation and contact lenders as necessary to obtain required item.
• Understand the workflow recording processes in various county recorder of deeds in order to review the documents for acceptability and recognize when documents need to be corrected.
• Sort, distribute and process the incoming mail and complete filing daily.
• Complete the necessary filing for all applicable documents in the File Room.
• Update final document data in the originations system as documents are received from participating lenders.
• Generate letters to the Lenders to request final documents not submitted in a timely manner.
• Ensure that the Government Insurance Certificates are received by the Participating Lender in a timely manner.
• Retrieve the outstanding Mortgage Insurance Certificates from FHA Connection.
• Scan Final Document and miscellaneous documents into document management system as needed.
• Monitor staff requests for Trustee documents and preparing the weekly Trustee shipments.
• Complete the review of final documents for Special Initiative programs.
• Update lender addresses and contact information in the Bank Maintenance Screen.
• Prioritize jobs to maintain the final document workflow and meet deadlines.
• Assist the Final Document Manager with miscellaneous tasks.

Employee will be required to work at the physical location of the Harrisburg PA office during scheduled business hours.

Qualifications

Associate of Science - Business Administration/Management, Relevant professional experience (1-3 years)

Experience

Relevant professional experience (1-3 years)

EEO Statement

As an employer, PHFA is committed to having a workforce that is diverse and reflects the residents that it serves. We strive to maintain a workplace where all employees and applicants for employment receive equal opportunities in all aspects of employment. There are numerous policies in place at PHFA to help us honor this commitment.

The Pennsylvania Housing Finance Agency is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, disability, family status, gender, national origin, political affiliation, race or religion.

Diversity Statement

PHFA values, honors and commits to the equitable treatment and elimination of discrimination in all forms. We are committed to the diversity of all staff, and in all programs and services offered.