Final Document Officer

PHFA Pennsylvania Housing Finance Agency; Harrisburg (Dauphin County); On-site; USD 40,000 - 55,000; Full time

Job summary

PHFA Pennsylvania Housing Finance Agency in Harrisburg is seeking an entry-level professional to contribute to project or program activities. The role involves reviewing mortgage documents, ensuring their validity, and responding to inquiries.

The ideal candidate should hold an Associate of Science in Business Administration/Management and have 1–3 years of relevant experience. This position supports career development and requires working under supervision with opportunities for growth.

Qualifications

• Relevant professional experience: 1–3 years.

Responsibilities

• Complete review of final documents submitted by participating lenders.
• Ensure all documents are accurate and valid.
• Recognize differences in loan documentation requirements.
• Update document data in the originations system.
• Generate letters to lenders regarding outstanding documentation issues.
• Prepare files for weekly trustee shipment.
• Monitor loan activity for final certification.
• Notate errors and complete electronic checklist for loan files.

Education

Associate of Science – Business Administration/Management

Job description

Overview

Entry-level professional with limited or no prior experience to contribute on a project or program. The role learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self-development and requires theoretical knowledge through specific education and training.

Responsibilities

• Complete review of final documents (mortgage note, mortgage, assignment, title policies and deeds) submitted by participating lenders.
• Ensure all documents are accurate and valid.
• Recognize the differences in required documentation for Mortgage Revenue Bond, FNMA and Government Loans intended to be securitized in pools.
• Update final document data in the originations system.
• Ensure that all Government loans are insurable based on reporting via the originations system.
• Generate letters to the lenders advising them of outstanding issues on final document submissions.
• Review and clear outstanding conditions when the appropriate documentation is received.
• Contact housing professionals and respond to inquiries concerning issues on final documents in an efficient and professional manner.
• Prepare files for weekly trustee shipment, via paper or electronic submission.
• Monitor GNMA loan activity to ensure conditions are cleared to obtain final certification in GNMA pools.
• Use the document retention system to notate all errors on the electronic document and complete the electronic checklist for the loan file.
• File all subordinate notes in the file room.
• Enter the correct date of the final payment to the participating lender based on when the file was marked complete.
• Understand the workflow of final documents and prioritize jobs to remain current on various stages of the reviews.
• Assist the Final Document Manager with miscellaneous tasks as needed.

Qualifications

• Associate of Science – Business Administration/Management.
• Relevant professional experience: 1–3 years.

EEO Statement

As an employer, PHFA is committed to having a workforce that is diverse and reflects the residents that it serves. We strive to maintain a workplace where all employees and applicants for employment receive equal opportunities in all aspects of employment. There are numerous policies in place at PHFA to help us honor this commitment. The Pennsylvania Housing Finance Agency is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, disability, family status, gender, national origin, political affiliation, race or religion.

Diversity Statement

PHFA values, honors and commits to the equitable treatment and elimination of discrimination in all forms. We are committed to the diversity of all staff, and in all programs and services offered.