Assistant Facility Manager

Jersey Digs

Jersey City (NJ)

On-site

USD 86,000 - 125,000

Full time

4 days ago

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Benefits offered by this job

401(k) plan with matching company贡献

Comprehensive Medical, Dental & Vision

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Daily Pay - early access to earnedW

Job summary

JLL in Jersey City is seeking an Assistant Facility Manager to oversee daily building operations, coordinate vendors, and help maintain a safe, efficient workplace across a commercial property portfolio.

You will work under the Sr. Facility Manager, support budget management, and drive service quality and operational excellence through proactive problem solving and clear communication.

Qualifications

Associate degree, technical degree, or equivalent combination of education and relevant experience.
Minimum of 3 years of commercial property management or facilities management experience.
Working knowledge of building systems including HVAC, fire/life safety systems, BMS, plumbing, water treatment, and electrical systems.
Experience coordinating vendors, contractors, and maintenance activities within a commercial environment.
Strong communication, organizational, and problem-solving skills with the ability to interpret technical documentation.
Proficiency in Microsoft Office applications including Excel, Word, PowerPoint, and Outlook.
Experience using CMMS platforms and other facility management technology tools.

Responsibilities

Oversee daily facility operations including HVAC, fire/life safety systems, BMS, landscaping, plumbing, electrical, and other building services.
Coordinate with vendors, contractors, and onsite teams to ensure high-quality service delivery and timely completion of maintenance and repair activities.
Conduct routine property inspections and daily building tours to identify operational issues and maintain facility standards.
Assist in the development and management of operating budgets, including reviewing maintenance and repair proposals for cost effectiveness and compliance.
Support sourcing and contract management activities, including bid reviews, vendor selection, and service contract administration.
Serve as a liaison between clients, vendors, contractors, and internal JLL teams to ensure effective communication and customer satisfaction.
Participate in pilot programs, process improvements, and special projects that enhance operational performance and occupant experience.

Skills

Facility management

Vendor coordination

Budgeting support

Communication

MS Office

CMMS

Education

Associate degree or equivalent

Tools

CMMS

BMS

SharePoint

Job description

Overview

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves: As an Assistant Facility Manager (AFM) at JLL, you will support the delivery of integrated facility management services for a commercial property portfolio while ensuring a safe, efficient, and high-performing workplace environment. Working under the direction of the Sr. Facility Manager, you will oversee daily building operations, coordinate with vendors and contractors, and help implement programs that drive operational excellence and client satisfaction. This role plays a key part in maintaining strong client relationships, supporting budget management, and ensuring building systems and services operate effectively. The position requires a proactive professional who can manage multiple priorities while delivering exceptional service to clients and occupants.

What your day-to-day will look like

Oversee daily facility operations including HVAC, fire/life safety systems, BMS, landscaping, plumbing, electrical, and other building services.
Coordinate with vendors, contractors, and onsite teams to ensure high-quality service delivery and timely completion of maintenance and repair activities.
Conduct routine property inspections and daily building tours to identify operational issues and maintain facility standards.
Assist in the development and management of operating budgets, including reviewing maintenance and repair proposals for cost effectiveness and compliance.
Support sourcing and contract management activities, including bid reviews, vendor selection, and service contract administration.
Serve as a liaison between clients, vendors, contractors, and internal JLL teams to ensure effective communication and customer satisfaction.
Participate in pilot programs, process improvements, and special projects that enhance operational performance and occupant experience.

Required Qualifications

Associate degree, technical degree, or equivalent combination of education and relevant experience.
Minimum of 3 years of commercial property management or facilities management experience.
Working knowledge of building systems including HVAC, fire/life safety systems, BMS, plumbing, water treatment, and electrical systems.
Experience coordinating vendors, contractors, and maintenance activities within a commercial environment.
Strong communication, organizational, and problem-solving skills with the ability to interpret technical documentation.
Proficiency in Microsoft Office applications including Excel, Word, PowerPoint, and Outlook.
Experience using CMMS platforms and other facility management technology tools.

Preferred Qualifications

Knowledge of commercial property budgeting, financial reporting, and procurement processes.
Experience supporting contract bidding, vendor negotiations, and service agreement administration.
Strong customer service mindset with the ability to build relationships with clients, occupants, and service providers.
Ability to manage multiple priorities and work independently in a fast-paced environment.
Familiarity with SharePoint and integrated workplace management systems.
Demonstrated leadership and team collaboration skills.
Experience participating in operational improvement initiatives, pilot programs, or special projects.

Location: JERSEY CITY, NJ

Work Shift: 08 Hour Day – 1st Shift/Morning Shift

Salary: $86,430 – $124,700.00

Expected compensation for this position

86,430.00 – 124,700.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Personalized benefits that support personal well-being and growth

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include: