Assistant Facilities Manager

Jones Lang LaSalle Incorporated; Mountain View (CA); On-site; USD 71,000 - 93,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

JLL in Mountain View, CA is seeking an Assistant Facilities Manager to partner with the Facilities Manager to drive operational excellence across commercial properties and lead critical projects while ensuring day-to-day building performance. The role requires 3–5 years in facility management with MEP/BAS/BMS knowledge, strong communication, and the ability to manage multiple priorities on-site.

Expected compensation is 70,900–93,000 USD per year; visa sponsorship is not provided.

Qualifications

• Minimum 3–5 years of experience in facility management, building operations, or property management.
• Knowledge of MEP systems and building automation is preferred.
• Experience managing projects, budgets and cross-functional teams.
• Strong communication and problem-solving skills; proficient in Microsoft Office.

Responsibilities

• Oversee daily property operations in partnership with the Facilities Manager.
• Lead facility improvement projects from conception to completion, including budgeting and scheduling.
• Develop scopes, coordinate stakeholders and track milestones for on-time delivery.
• Manage vendor relationships and ensure SLA compliance.
• Use CMMS and other facility software to track work orders and performance.

Skills

Facility management

Project management

MEP knowledge

BAS/BMS knowledge

Vendor management

Microsoft Office

Education

Associate's or Bachelor's degree in Facility Management, Engineering, Business

Tools

CMMS

Work order systems

Facility management software

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Find your next move at JLL and build a fulfilling career At JLL, we value what makes you unique, and we’re committed to give you the opportunity, knowledge and tools to own your success. Explore opportunities to advance your career from within, whether you’re looking to move up, broaden your experience or deepen your expertise.

What this job involves:

Step into a dynamic role where you'll partner with the Facility Manager to drive operational excellence across commercial properties. As an Assistant Facilities Manager, you'll bridge the gap between technical operations and strategic facility improvements, leading critical projects while ensuring seamless day-to-day building performance. This position offers the opportunity to make a tangible impact on client satisfaction, operational efficiency, and facility innovation within JLL's world-class portfolio.

What your day-to-day will look like:

• Partner with the Facilities Manager to oversee daily property operations, ensuring all building systems—HVAC, electrical, plumbing, life safety, and automation controls—function efficiently and exceed client expectations
• Oversee a team of Workplace Services Coordinators and ensure they complete required daily audits and roll out client-requested projects
• Lead facility improvement projects from conception to completion, developing scopes, managing budgets, coordinating stakeholders, and tracking milestones to ensure on-time, on-budget delivery
• Conduct regular property inspections to identify maintenance needs and implement continuous improvement initiatives that enhance operational efficiency and reduce costs
• Manage vendor relationships and contractor performance, developing technical specifications, conducting performance reviews, and holding service providers accountable to Service Level Agreements
• Utilize building management systems, CMMS platforms, and facility management software to track work orders and monitor team performance
• Build strong client and tenant relationships through proactive communication regarding facility activities, projects, and service delivery

Required Qualifications:

• Minimum 3-5 years of experience in facility management, building operations, or property management, preferable in commercial real estate, corporate facilities, or third-party service environments
• Working knowledge of building mechanical, electrical, and plumbing (MEP) systems, with familiarity with building automation systems (BAS/BMS) and energy management platforms
• Proven project management experience managing multiple priorities simultaneously, developing project plans, managing budgets, and coordinating cross-functional teams
• Strong technical acumen to read and interpret technical drawings, equipment specifications, maintenance documentation, and building codes
• Excellent communication and problem-solving skills with customer service orientation, analytical mindset for data-driven decision making, and proficiency with Microsoft Office Suite
• Valid driver's license with reliable transportation for site visits, and physical ability to conduct facility inspections including climbing ladders and accessing mechanical spaces
• Professional demeanor suitable for corporate environment with flexibility to work occasional evenings, weekends, and participate in on-call rotation

Preferred Qualifications:

• Associate's or Bachelor's degree in Facility Management, Engineering, Business, or related field
• Professional certifications such as Facility Management Professional (FMP), Certified Facility Manager (CFM), Project Management Professional (PMP), or CAPM OSHA safety certifications (10-Hour or 30-Hour) and building system certifications or technical licenses
• Experience with CMMS, work order systems, or facility management software platforms
• Understanding of OSHA safety requirements, life safety systems testing protocols, and environmental compliance standards
• Experience supporting budget development, forecasting activities, and identifying cost-saving opportunities through preventive maintenance and strategic vendor partnerships
• Familiarity with workplace safety programs, incident response procedures, and coordinating life safety system inspections and certifications

Location: On-site –Mountain View, CA

Expected compensation for this position: 70,900.00 – 93,000.00 USD per year

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

We at JLL are collectively shaping a brighter way— for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams. JLL is an Equal Opportunity Employer committed to diversity and inclusion.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

For further information, visit jll.com.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.