ASSISTANT FACILITY COORDINATOR/BUILDING MANAGER

NYC Department of Social Services; New York (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

NYC Department of Social Services seeks two Space Analysts I to function as Assistant Facility Coordinators/Building Managers. You will support facility operations, plan relocations, and ensure CORE inspection readiness while delivering high service levels to City agencies.

The role requires a background in space evaluation or related experience and strong coordination, communication, and project management skills. Location is NYC with standard business hours.

Qualifications

• Bachelor's degree in a related field and one year of space evaluation experience in office buildings or similar facilities.
• Or a high school diploma and five years of satisfactory, full-time space evaluation experience as described. A substitution rule applies for up to four years with college credits.

Responsibilities

• Assist in facility operations and relocation planning for program spaces.
• Maintain high service levels for customers interacting with City agencies.
• Assist in site planning and preparation for location/relocation by program areas.
• Review space needs by conducting site visits and creating drawings for staff, furniture, and equipment placement.
• Coordinate move-related activities and ensure delivery of essential building support services.

Skills

Work order systems

Microsoft Office Suite

Adobe applications

Written communication

Verbal communication

Facilities management

Building operations

Time management

Customer-service oriented

Record keeping

Education

Bachelor's degree

High school diploma or equivalent

Job description

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.

HRA/General Support Services (GSS) provides safe, healthy, and appropriate facilities for HRA’s various social service programs. Its many functions include facilities planning and coordination, design and construction, renovation, repair and maintenance, custodial and other building services, health/safety program coordination, lease and property management, land use and environmental review activities, contract administration for facilities services, and warehouse operations. GSS plays a major role in HRA emergency preparedness.

General Support Services (GSS) is recruiting two (2) Space Analysts - I to function as Assistant Facility Coordinator/Building Managers who will:

• Assist in facility operations, furniture relocation, relinquishment of space, pre and post construction site preparation activities, re-engineering initiatives and ensuring high scores on Customer Observing and Researching Experience (CORE) inspections as mandated by Executive Order 115.
• Provide a consistent high level of service for customers interacting with City agencies.
• Assist in the planning and preparation of sites for location/relocation by program and administrative areas.
• Review of space needs by conducting site visits for the purpose of surveying and preparing drawings to determine the optimum location of staff, furniture and equipment.
• Assists in the actual location/relocation by coordinating several of activities necessary for the move; and provide for the delivery of essential building support services.

Hours/Schedule: 9:00am-5:00pm

SPACE ANALYST - 80184

Minimum Qualifications

• A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), and one year of satisfactory, full-time experience in the evaluation and layout of space in office buildings, garages and other structures used to for commercial and industrial purposes. Such experience must have included projects requiring knowledge of construction needs and cost, installation of computer equipment and telephone communication systems, and building standards and leasing procedures; or
• A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization, and five years of satisfactory, full-time experience, as described in “1” above. College education obtained from an accredited college or university accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), may be substituted for up to four years of experience on the basis of 30 semester credits for one year. However, all candidates must have one year of experience described in “1” above.

To be qualified for assignment to Assignment Level II, individuals must have two additional years of the experience described in ""1" above, as follows:

• A baccalaureate degree from an accredited college, and three years of satisfactory, full-time experience as described in ""1" above; or
• A four year high school diploma or its educational equivalent and seven years of satisfactory, full-time experience, as described in ""1" above.

Preferred Skills

Proficiency in the use of work order systems and standard office software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Working knowledge of Adobe applications for document review, editing, and record management, Effective written and verbal communication skills, Strong knowledge of building operations, maintenance, and facilities management, Strong organizational and time-management skills, Ability to prioritize multiple tasks and manage competing demands, Customer-service oriented with a professional demeanor, Ability to maintain accurate records and documentation

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.