Assistant Facilities Manager

JLL; Seattle (WA); On-site; USD 72,000 - 95,000; Full time

Job summary

JLL in Kirkland, WA is seeking an Assistant Facilities Manager to oversee daily site operations, manage a professional team, and support strategic workplace initiatives. You will coordinate vendor relationships across janitorial, mechanical, electrical, and HVAC services, monitor work orders in the CMMS, and ensure contract compliance while driving cost control and service excellence.

This role offers growth in a global real estate leader, with regular hours Monday–Friday and a focus on client

Qualifications

• Minimum 2 years of supervisory experience in facilities management.
• Proficiency in enterprise workplace management systems, digital ticketing platforms, and data reporting tools.
• Strong analytical, organizational, and presentation skills.
• Experience managing vendor relationships and ensuring contract compliance.

Responsibilities

• Manage site operations per policies and contract requirements.
• Oversee vendor relationships for janitorial, mechanical, electrical, plumbing, carpentry, HVAC, and critical systems maintenance.
• Track and audit work orders in the CMMS to ensure vendor SLA compliance.
• Develop and maintain client relationships while meeting KPIs.
• Assist with budget management, quarterly forecasting, monthly spend reporting, and annual capital planning.
• Manage vendor purchase orders, invoices, payments, and monthly reconciliations.
• Lead, develop, and supervise a professional team delivering extraordinary service.

Skills

Supervisory experience

Facilities management software

Data reporting tools

Analytical skills

Organizational skills

Presentation skills

Vendor management

Contract compliance

Education

Associate's or Bachelor's degree in Facilities, Property, Business, or related field

Tools

Corrigo CMMS

AI tools

Digital ticketing platforms

Job description

Assistant Facilities Manager – JLL

What this job involves:

Join JLL as an Assistant Facilities Manager and play a pivotal role in delivering exceptional facility operations at a premier Kirkland location. In this position, you'll manage critical site operations, oversee vendor relationships, and ensure seamless service delivery while supporting strategic initiatives that enhance workplace experience. This role offers the opportunity to lead a dynamic team, drive operational excellence, and build strong client partnerships in a fast-paced, collaborative environment. If you're passionate about facilities management and ready to make a meaningful impact, this is your chance to grow with a global industry leader.

What your day-to-day will look like:

• Manage site operations in accordance with established policies, procedures, and contract requirements
• Oversee vendor relationships for janitorial, mechanical, electrical, plumbing, carpentry, HVAC, and critical systems maintenance
• Track and audit work orders within the CMMS platform to ensure vendor compliance with Service Level Agreements
• Develop and maintain strong client relationships while consistently meeting or exceeding key performance indicators
• Assist with budget management, quarterly forecasting, monthly spend reporting, and annual capital planning
• Manage vendor purchase orders, invoices, payments, and conduct monthly financial reconciliations
• Lead, develop, and supervise a professional team dedicated to delivering extraordinary service

Required Qualifications:

• Minimum 2 years of supervisory experience in facilities management or related field
• Proficiency in enterprise workplace management systems, digital ticketing platforms, and data reporting tools
• Strong analytical, organizational, and presentation skills
• Demonstrated ability to utilize information technology tools and platforms effectively
• Experience managing vendor relationships and ensuring contract compliance

Preferred Qualifications:

• Associate's or Bachelor's degree in Facilities, Property, Business, or related field
• Facility Management Professional (FMP) certification
• Strong organizational skills with exceptional attention to detail
• Proven teamwork and communication abilities
• Proficiency with Corrigo or similar CMMS platforms
• Experience using generative AI tools and conversational search applications to accelerate data analysis and improve operational workflows
• Demonstrated people management and team development capabilities

Location:

777 6th Street, Kirkland, Washington

Work Shift:

Monday – Friday, 8:00 AM – 4:30 PM (weekends off)

Salary:

Salary: $71,900 to $94,580