Assistant Facilities Manager

Wallace Properties; Seattle (WA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

401k

Medical insurance

Vision insurance

Dental insurance

PTO accruals

Job summary

A family-owned commercial real estate firm is seeking an energetic Assistant Facilities & Project Manager to support operations of a client real estate portfolio in the Greater Seattle Area. This full-time entry-level position offers competitive compensation ranging from $65,000 to $80,000, alongside benefits including medical, dental, and PTO. Ideal candidates will have 2 years of experience in project management and strong communication skills.

Qualifications

• Minimum of 2 years experience managing construction projects.
• Demonstrated working knowledge of typical office building systems.
• Must have a detailed understanding of effective scheduling and workflow processes.

Responsibilities

• Coordinate tenant improvements and secure contractor bids.
• Oversee maintenance and repair work assignments.
• Respond to client inquiries ensuring timely service delivery.
• Assist in the preparation of operating and capital budgets.

Skills

Excellent written and verbal communication skills

Strong organizational and analytical skills

Intermediate to advanced skills with Microsoft Office Suite

Education

Associate degree or combined technical training

Tools

PC and/or tablet for work order system

Job description

Assistant Project & Facilities Manager

Location: Bellevue, WA

About Us: Wallace Properties, a family‑owned commercial real estate firm with over 50 years of experience, is inviting applications for an Assistant Facilities & Project Manager. We are a Washington‑based company offering comprehensive services in development, brokerage, investment, and property/facilities management. We pride ourselves on our commitment to our clients, civic duty, and thought leadership.

Job Summary

We are looking for an energetic and self‑motivated Assistant Facilities & Project Manager to support the day‑to‑day operations and management of a client real‑estate portfolio.

Responsibilities

• Coordinate tenant improvements, secure contractor bids, and track project expenses.
• Oversee all move/add/change activities.
• Oversee and coordinate maintenance and repair work assignments performed by technicians, vendors, and contractors, including building maintenance, landscaping, and janitorial work.
• Respond to client inquiries and complaints, ensuring timely and quality service delivery. Follow up with clients to ensure customer satisfaction.
• Perform facilities inspections and prepare reports.
• Coordinate and manage move, add, and change activities.
• Assist in the preparation of operating and capital budgets.
• Manage vendor relationships and train vendors on work order and billing procedures. Process invoices and ensure proper cost center coding.
• Review periodic reports, including financials, and explain variances. Work with the client finance team to correct errors.
• Participate in facility project meetings. Assist management staff in analysis and developing furniture budgets and solutions.
• Use PC and/or tablet for work order system, email, and process and procedure training.
• Perform other duties as assigned.

Supervisory Responsibilities

• No formal supervisory responsibilities. Provide oversight of vendors and contractors performing services at the properties.
• May provide informal assistance such as technical guidance and training to coworkers.
• May coordinate work and assign tasks.

Education and Experience

• Associate degree or combined technical training / direct experience preferred.
• Minimum of 2 years experience managing construction projects.
• Demonstrated working knowledge of typical office building systems (e.g., mechanical, fire and life safety, electrical, HVAC, security systems, plumbing, etc).
• Must have a detailed understanding of effective scheduling, estimating, and workflow processes in a maintenance environment.

Licenses

• Facility or Project Management certifications preferred.
• Driver’s license and reliable transportation is required.

Communication Skills

• Excellent written and verbal communication skills.
• Strong organizational and analytical skills.
• Ability to provide efficient, timely, reliable, and courteous service to customers.
• Ability to effectively present information.
• Knowledge of financial terms and principles.
• Ability to calculate intermediate figures such as percentages, discounts, and commissions.
• Conduct basic financial analysis.

Reasoning Ability

• Ability to comprehend, analyze, and interpret documents.
• Ability to solve problems involving several options in situations.
• Intermediate analytical and quantitative skills.

Other Skills

• Intermediate to advanced skills with Microsoft Office Suite.
• Self‑starter and a proven ability to work effectively with minimal supervision.

Scope of Responsibility

• Decisions made with a general understanding of procedures and company policies to achieve set results and deadlines.
• Errors in judgment may cause short‑term impact to coworkers and supervisor.

Compensation

Pay Range: $65,000–$80,000

Benefits include 401k, medical/vision/dental/life/disability insurance options, PTO accruals, holidays, and more. Eligibility requirements may apply based on location, job level, classification, and length of employment.

Seniority Level

• Entry level

Employment Type

• Full‑time

Job Function

• Management and Manufacturing

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