Assistant Facilities Manager

Mass General Brigham; Newton (MA); On-site; USD 55,390 - 80,485; Full time

Job summary

Mass General Brigham is seeking a Facilities Operations professional to support day-to-day operations at Newton-Wellesley Hospital. The role focuses on maintaining a safe, compliant environment and coordinating maintenance staff to ensure timely repairs and reliable systems.

The position requires an Associate's degree in Facilities and 2–3 years of facilities management experience, with healthcare experience preferred. Strong organizational, budgeting, and communication skills are essential.

Qualifications

• Experience in facilities management or maintenance (2-3 years) is required.
• Healthcare setting experience (1-2 years) is preferred.
• Knowledge of hospital facility regulations and safety standards.

Responsibilities

• Supports the management of facility operations, including maintenance, repairs, and safety compliance.
• Assists in coordinating maintenance staff and contractors for timely task completion.
• Monitors facility systems (HVAC, plumbing, electrical, safety equipment) for proper functioning.
• Maintains records of inspections, maintenance, and repairs to ensure regulatory compliance.
• Collaborates with hospital departments to address facility needs and resolve issues.
• Participates in facility inspections and audits to ensure a safe environment.
• Assists in budgeting and procurement of supplies and services for facility operations.
• Supports energy efficiency and sustainability initiatives.

Skills

Facility operations

Project management

Regulatory compliance

Budget management

Communication

Education

Associate's degree in Facilities

Job description

Overview

Site: Newton-Wellesley Hospital

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Responsible for supporting the day-to-day operations and maintenance of site facilities, ensuring a safe, efficient, and compliant environment. Assists in overseeing maintenance staff, coordinating repairs, and ensuring adherence to regulatory standards and facility guidelines.

Essential Functions

• Supports the management of facility operations, including maintenance, repairs, and safety compliance.
• Assists in coordinating the activities of maintenance staff and contractors for timely completion of tasks.
• Monitors facility systems, including HVAC, plumbing, electrical, and safety equipment, for proper functioning.
• Maintains records of inspections, maintenance, and repairs to ensure compliance with regulatory standards.
• Collaborates with hospital departments to address facility-related needs and resolve issues.
• Participates in facility inspections and audits to ensure a safe and functional environment.
• Assists in budgeting and procurement of supplies and services for facility operations.
• Supports the implementation of energy efficiency and sustainability initiatives.

Qualifications

Education
Associate's degree in Facilities preferred

Experience
Experience in facilities management or maintenance 2-3 years required and Experience in a healthcare setting 1-2 years preferred

Licenses and Credentials

Knowledge, Skills And Abilities

• Proficient knowledge of facility management principles, including maintenance and operations of building systems.
• Excellent organizational and project management skills to oversee multiple tasks and priorities effectively.
• Effective communication and interpersonal skills for collaboration with staff and contractors.
• Familiarity with health and safety regulations related to hospital operations.
• Proficiency in budget management and financial reporting related to facilities operations.
• Problem-solving skills to address facility issues promptly and effectively.

Physical Requirements

• Standing Frequently (34-66%)
• Walking Frequently (34-66%)
• Sitting Occasionally (3-33%)
• Lifting Occasionally (3-33%) 35lbs+ (w/assisted device)
• Carrying Occasionally (3-33%) 35lbs+ (w/assisted device)
• Pushing Occasionally (3-33%)
• Pulling Occasionally (3-33%)
• Climbing Occasionally (3-33%)
• Balancing Frequently (34-66%)
• Stooping Occasionally (3-33%)
• Kneeling Occasionally (3-33%)
• Crouching Occasionally (3-33%)
• Crawling Occasionally (3-33%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Frequently (34-66%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Work Details

• Remote Type: Onsite
• Work Location: 2014 Washington Street
• Scheduled Weekly Hours: 40
• Employee Type: Regular
• Work Shift: Day (United States of America)
• Pay Range: $55,390.40 - $80,485.60/Annual
• Grade: 6

Compensation and Benefits

At Mass General Brigham, we recognize and reward the value each team member brings. Base pay is determined based on qualifications, experience, education, certifications, and other factors. The base pay shown is an estimate; total compensation includes benefits, career advancement opportunities, differentials, premiums, bonuses, and recognition programs. A Talent Acquisition team overview will be provided with potential compensation and benefits information.

EEO Statement

4100 Newton-Wellesley Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We provide reasonable accommodations to participate in the job application or interview process. For accommodations under Section 503 of the Rehabilitation Act, the Vietnam Era Veterans Readjustment Act, and the Americans with Disabilities Act, please contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership looks like by specifying critical behaviors for each job level. The framework includes ten competencies and is used to evaluate performance, inform hiring decisions, identify development needs, mobilize employees, and support our talent pipeline.