Senior Facilities Manager

Jones Lang LaSalle Incorporated; Santa Clara (CA); On-site; USD 150,000 - 170,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Holidays

Daily Pay availability

Job summary

JLL in Santa Clara, CA seeks an experienced Facilities Manager to oversee on-site operations for assigned buildings within the account. You will manage a team of FM professionals, coordinate with landlords, ensure contract compliance and drive cost-effective services for the client.

The role requires 8–10 years in Integrated Facilities Management, strong leadership and communication, and proficiency with Excel, MS Office, SharePoint and CMMS.

Qualifications

• High school diploma or equivalent.
• 8-10 years of experience in Integrated Facilities Management or related Commercial Real Estate function.
• Strong organizational and management within matrixed organizations; oversight of both technical and administrative staff.
• Strong interpersonal and problem-solving skills.
• Excellent verbal/written communication and presentations skills.
• Proven record of providing excellent internal and external customer service.
• Knowledge of Excel and ability to analyze data.
• Strong presentation skills.
• Proficient in MS Office and MS Share Point.
• Computer proficiency in CMMS/Work Order systems.

Responsibilities

• Lead and develop Facility Management staff across sites.
• Ensure lease compliance and strong tenant relations.
• Oversee budgets, reporting, and cost recovery.
• Coordinate third-party owners and service providers.
• Maintain compliance with local, state, and federal laws.
• Prepare and manage facility budgets with client goals.
• Support collection of management fees and reimbursements.

Skills

Facilities management experience

Strong leadership

Excel & data analysis

MS Office & SharePoint

CMMS/Work Order systems

Communication skills

Problem-solving

Verbal/written communication

Education

Bachelor’s Degree in Engineering

High school diploma or equivalent

Tools

CMMS/Work Order systems

MS Office

MS SharePoint

Excel

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

The role is responsible for managing the assigned sites within the account owned and/or occupied portfolio in accordance with the requirements of all local, state and federal requirements. The position will be responsible for all line of business and third-party relationships with the assigned buildings. The position will also manage a team of Facility Management professionals.

What is your day to day?

• Manage the performance and outcomes of assigned staff reporting to the position Maintain interface with third party owners (Landlords), ensuring total contract (Lease) compliance, accurate and timely reporting, and resolve critical impact tenant relations issues Provide overall facility services in accordance with accounts’ standard processes and procedures including application of policies and programs, coordination of information Ensure compliance with portfolio wide initiatives and required local, state and federal laws and regulations that pertain to the operating of facilities entrusted to the Facility Partners to manage on behalf of the client as owner Manage, coordinate, and exercise functional responsibility for Facility Management services within assigned facilities and geography Prepare, submit and manage facility budgets with the clients’ goals and objectives addressed, track variances and ensure smooth recovery process Support prompt collection of management fees and reimbursements from 3rd party tenants occupying space with the accounts’ owned premises Responsible for overall team management, staff development and planning. Execute staff succession and growth plans.
• Involved in compensation planning process For every direct report, build actionable and measurable career development plans;
• direct report in consistent conversations regarding progress.
• This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Required Qualifications

• High school diploma or equivalent
• 8-10 years of experience in Integrated Facilities Management or related Commercial Real Estate function
• Strong organizational and management within matrixed organizations; oversight of both technical and administrative staff
• Strong interpersonal and problem-solving skills
• Excellent verbal/written communication and presentations skills
• Proven record of providing excellent internal and external customer service
• Knowledge of Excel and ability to analyze data
• Strong presentation skills
• Proficient in MS Office and MS Share Point
• Computer proficiency in CMMS/Work Order systems

Preferred Qualifications

• Bachelor’s Degree in Engineering
• Knowledge of standard business and accounting practices

Expected compensation for this position: 150,000.00 – 170,000.00 USD per year Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location: On-site –Santa Clara, CA

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.