Assistant Facilities Manager

Hays; El Segundo (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

An established industry player is seeking a Facilities Manager to oversee the daily operations of its properties. This role involves ensuring impeccable maintenance, managing tenant relations, and collaborating with the property manager for compliance with regulations. You will also handle budgeting and financial reporting, ensuring profitability. Join a company known for its industry expertise and enjoy growth opportunities while making a significant impact in property management. If you're a proactive leader with strong problem-solving skills, this is the opportunity for you.

Benefits

Medical Insurance

Vision Insurance

401(k)

Growth Opportunities

Qualifications

• Minimum 3 years leading in building service or property management.
• Strong communication, organizational, and customer service skills.

Responsibilities

• Oversee daily operations of properties, ensuring maintenance and compliance.
• Manage maintenance staff and coordinate repairs and renovations.

Skills

Building Service Leadership

Administrative Skills

Customer Service Skills

Communication Skills

Problem-Solving Skills

Team Management Skills

Proficiency in Maintenance Management Software

Education

3+ years in Facilities Management or Property Management

Tools

Maintenance Management Software

Job description

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Your new company

Join a boutique developer and owner-operator management company active for 30+ years with a focus on three key areas: Development, Asset Services, and Real Estate Investment Management.

Your new role

As a facilities manager, you will oversee the daily operations of our properties, ensuring they are impeccably maintained and run smoothly. Your responsibilities will include managing maintenance staff, coordinating repairs and renovations, handling tenant relations, and ensuring compliance with safety regulations. Additionally, you will be involved in budgeting and financial reporting, ensuring the profitability of our properties. The position also works with the property manager to ensure that all activities are conducted in compliance with all local, state and federal laws.

What you'll need to succeed

1. Minimum 3 years leading in a building service or mixed with property management
2. Strong administrative, organizational, and customer service skills.
3. Excellent communication and correspondence with diverse personnel.
4. Respond to tenant inquiries and dispatch calls as needed.
5. Track and ensure timely completion of work orders.
6. Follow up with vendors and assist with monthly and quarterly property reports.
7. Collaborate with property manager and accountant to collect rents and assessments.
8. Prepare tenant notices for projects, meetings, and events.
9. Ensure budgeted projects are completed and tracked by the maintenance team.
10. Conduct building inspections and vendor site walks.
11. Assist in bid processes and manage building access cards/badges.
12. Maintain Property Management Tracker and key control systems.
13. Onboard new tenants and conduct final walk-through inspections.
14. Available after-hours for emergency assistance within the portfolio.
15. Proven self-starter that consistently delivers to outcome specifications
16. Proven experience of operating in a similar role and environment.
17. Excellent leadership and team management skills.
18. Strong problem-solving and decision-making abilities.
19. Effective communication and interpersonal skills.
20. Proficiency in maintenance management software and tools.

What you'll get in return

1. Up to $75,000 (based on experience)
2. the opportunity to work with a company renowned for its deep industry expertise,
3. access to growth opportunities

What you need to do now

Please contact me for a confidential discussion about your career. If you or someone you know would be interested in this position, please feel free to reach out via email with an updated resume to [e-mail]. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call me personally at [phone].

Seniority level

Associate

Employment type

Full-time

Job function

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)