Facilities Coordinator - On Site San Antonio, Texas

CBRE Group, Inc.; San Antonio (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

CBRE Group, Inc. is seeking a Facilities Coordinator to support clients, vendors, and contractors in completing building tasks and work orders efficiently.

You will assist property managers with repairs, preventive maintenance, and investment plans, collect information and reports, and ensure proper documentation and paperwork flow. This role emphasizes following procedures, communicating clearly, and applying basic math and Microsoft Office skills to maintain accurate records and timely

Qualifications

• High School Diploma or GED with up to 2 years of related experience.
• Ability to follow basic work routines and standards.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products.

Responsibilities

• Work with landlords, tenants, and service providers to ensure procedures and reporting formats are followed.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to assess performance and progress.
• File work orders, proposals, and department files from vendors.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions and memos, asking clarifying questions when needed.
• Respond to common inquiries or complaints from clients, coworkers, and supervisors.
• Apply existing procedures to solve straightforward problems with limited discretion.
• Perform duties and tasks according to defined methods under supervision.

Skills

Communication skills

Microsoft Office proficiency

Organizational skills

Basic math skills

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You'll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.