Assistant Event Coordinator

Vista Sotheby; Denver (CO); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in event management seeks an enthusiastic Assistant Event Coordinator to help ensure seamless execution of various events. The successful candidate will be highly organized, detail-oriented, and skilled in communication, thriving in a fast-paced environment. This role offers a path to further develop event coordination expertise, contributing to memorable experiences for attendees.

Qualifications

• Strong attention to detail and ability to work flexible hours.
• Experience with event software is a plus.

Responsibilities

• Assist with event planning, setup, execution, and breakdown.
• Coordinate with vendors and manage event timelines.
• Handle administrative tasks like data entry and client correspondence.

Skills

Organizational skills

Interpersonal skills

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Job Title: Assistant Event Coordinator

Location:New York, NY
Job Type: Full-Time
Reports To: Event Coordinator

Job Summary:

We are seeking a highly organized, proactive, and enthusiastic Assistant Event Coordinator to support the planning, execution, and follow-up of events. You will work closely with the Event Coordinator to ensure all aspects of event logistics run smoothly, delivering memorable and seamless experiences for attendees.

Key Responsibilities:

• Assist with the planning, setup, execution, and breakdown of events.

• Coordinate with vendors, suppliers, and internal teams to ensure timely delivery of services.

• Manage event timelines, checklists, and budgets under the supervision of the Event Coordinator.

• Handle administrative tasks including data entry, client correspondence, and scheduling.

• Assist with on-site event management, including registration, guest assistance, and troubleshooting.

• Conduct site visits and prepare event materials (e.g., signage, name badges, programs).

• Monitor inventory of event supplies and restock as needed.

• Collect and analyze post-event feedback for continuous improvement.

• Maintain a high level of professionalism and customer service at all times.

Qualifications:

• High school diploma or equivalent.

• Excellent organizational skills and attention to detail.

• Strong interpersonal and communication skills (written and verbal).

• Ability to work flexible hours, including evenings and weekends, as required by events.

• Proficient in Microsoft Office (Word, Excel, PowerPoint); experience with event software is a plus.