Assistant Document Controller

Arup; United States; Hybrid; USD 34,000 - 50,000; Full time

Job summary

Arup is seeking an Assistant Document Controller for a six-month contract based in Newcastle. The role is hybrid, with three days onsite per week and two days remote, supporting major infrastructure and engineering projects through meticulous document control and distribution.

You will handle TQs, RFIs, drawings and correspondence, ensure documentation accuracy, and drive on-time delivery. The candidate will work across multiple teams in a fast-paced consultancy environment, leveraging systems

Qualifications

• Experience in document control for construction/engineering projects.
• Ability to manage large volumes of project documentation.
• Familiarity with Common Data Environments (CDEs) and document control best practices.

Responsibilities

• Log, record, upload and distribute project documentation per procedures.
• Register and track TQs, RFIs, drawings, and deliverables.
• Verify and quality check documents prior to issue for accuracy and compliance.

Skills

Document control

Stakeholder management

Organisation

Communication

Remote collaboration

Tools

Aconex

Asite

ProjectWise

SharePoint

Job description

an Assistant Document Controller for a 6 month contract based in Newcastle. (hybrid - 3 days onsite per week, 2 working remotely). Candidate Profile: Key accountabilities, skills & experience Purpose of the Role: Support the delivery of major infrastructure and engineering projects by ensuring accurate control, tracking, and distribution of project documentation. Maintain document management processes across multiple systems, ensuring compliance with project standards and tight delivery deadlines. Act as a key member of the Document Control team, providing efficient administration of project information within a fast-paced construction and consultancy environment.

What You'll Do:

• Log, record, upload and distribute project documentation in line with project procedures and document control standards.
• Register, track and maintain Technical Queries (TQs), Requests for Information (RFIs), drawings, correspondence and other project deliverables.
• Verify and quality check documentation prior to issue, ensuring accuracy and compliance.
• Track, report on and chase time-sensitive deliverables to support project milestones and deadlines.
• Maintain project registers, records, guidance notes and document control logs.
• Obtain compliant document and drawing numbers in accordance with project requirements.
• Identify issues, resolve them independently where appropriate and escape when necessary.
• Attend document control and project meetings, contributing to continuous improvement initiatives.
• Collaborate with project teams, stakeholders and colleagues across multiple locations.

The Skills You'll Need:

• Previous experience as a Document Controller within the construction, engineering, infrastructure or consultancy sector.
• Proven experience handling high volumes of project documentation on complex, fast-paced projects.
• Strong knowledge of document management systems such as Aconex, Asite, ProjectWise and SharePoint.
• Experience working with Common Data Environments (CDEs) and document control best practices.
• Strong organisational skills with the ability to prioritise competing workloads.
• Experience tracking project deliverables, RFIs, TQs and technical documentation.
• Strong communication and stakeholder management skills.
• Collaborative approach with the ability to work effectively within remote and hybrid teams.

About the client

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce.

Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all.

Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.