Assistant Director Physical Plant

Florida International University; Miami (FL); On-site; USD 90,000 - 95,000; Full time

Job summary

Florida International University provides leadership and manages multiple Facilities Operations units, including Plumbing, HVAC, and the Wolfsonian Museum. It reviews documents and plans for new construction and renovation to verify maintenance and operations standards.

It monitors vendors and contractors to advance the Facilities Management Department’s mission. The role oversees day-to-day supervision, staffing, and budgets, while developing short- and long-term goals with the Director of

Qualifications

• Bachelor's degree in appropriate field and four (4) years of relevant experience or a Master's degree and two (2) years of relevant experience.
• Experience supervising a team.
• Experience managing units within facilities operations.

Responsibilities

• Provides leadership and manages multiple Facilities Operations units.
• Reviews documents/plans for new construction and renovation projects to verify standards relating to maintenance/operations.
• Monitors the work of vendors and contractors and interacts with the University community to advance the mission of the Facilities Management Department.
• Oversee the day-to-day supervision and direction of assigned units, including recruiting of personnel and training, while maintaining responsibility for the budgets of those units.
• Identifies problems and develops resolutions. Develops and implements short-term and long-term goals and strategies as agreed upon with the Director of Physical Plant.

Skills

Leadership

Budget management

Vendor management

Team supervision

Education

Bachelor's degree

Master's degree

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

Provides leadership and manages multiple Facilities Operations units, including Plumbing, HVAC, and The Wolfsonian Museum. Reviews documents/plans for new construction and renovation projects to verify that standards relating to maintenance/operations are adhered to. Monitors the work of vendors and contractors and interacts with the University community to advance the mission of the Facilities Management Department. Oversee the day-to-day supervision and direction of assigned units, including recruiting of personnel and training, while maintaining responsibility for the budgets of those units. Identifies problems and develops resolutions. Develops and implements short-term and long-term goals and strategies as agreed upon with the Director of Physical Plant.

• Oversees the day-to-day supervision and direction of all maintenance, including deferred maintenance programs; maintenance repairs, alterations, rehabilitation, and renovation of assigned units.
• Oversees the Plumbing, HVAC, and The Wolfsonian Museum departments. Ensures that work is performed in a professional, efficient manner. Manages related budgets and purchase orders related to these efforts.
• Will lead, promote, and direct a comprehensive, customer-sensitive unit that manages all utility infrastructure and energy conservation efforts on all campuses.
• Interprets numerous federal, state, and local government policies, codes and regulations that relate to energy conservation. Monitors all campus practices to ensure compliance. Ensures that the proper interpretation of policies is understood. Performs major reviews of mechanical and utility-related systems for new buildings and substantial alterations to existing buildings.
• Plans, directs, and coordinates, through subordinate-level staff, assigned units work plan; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with key staff to identify and resolve problems.
• Reviews plans/documents for new construction and renovation projects to verify that standards relating to maintenance and operations are adhered to.
• Monitors the work of vendors and contractors and interacts with the University community to advance the mission of the Facilities Management Department.
• Responsible for the budgets of assigned units. Identifies problems and develops resolutions. Develops and implements short-term and long-term goals and strategies as agreed upon with the Director of Physical Plant.
• Directs all functions pertaining to the operations and management of the Plumbing and HVAC for both MMC and BBC campuses, and The Wolfsonian Museum. Responsible for the employees assigned to these units. Provides direction in the operation of these units. Assists in the planning, development, and implementation of training and safety programs to ensure employees are professionally trained. Administers the unit's budget to ensure that the University assets are appropriately maintained to establish standards.
• Assists the Director in the direction and execution of physical plant operations of the Facilities Management Department. Performs other duties as assigned by the Physical Plant Director or the AVP for Facilities.
• Assists in ensuring that goals and objectives of assigned areas of responsibility are linked to the University's common goals and are communicated and achieved for FIU campuses. Assists the Director in the administration and interpretation of policies and procedures for multiple functions within the Facilities Operations units.
• Authorizes and monitors all purchases and expenditures needed to operate assigned units. Prepares annual budget requests. Compiles and analyzes departmental reports and KPIs and maintains all operational records.
• Exercises delegated authority for the Director, Physical Plant, as assigned.
• Inspects all work in progress; serves as a liaison with various contractors and engineers. Establishes and directs a preventative maintenance program.
• Performs other related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
• Performs essential duties during any emergencies, such as hurricanes, storms, and/or any other University emergency. The employee is expected to be available to report to work as needed during University emergency closings with appropriate notification by the Director and/or Head of the department.

Minimum Qualifications

• Bachelor's degree in appropriate field and four (4) years of relevant experience or a Master's degree and two (2) years of relevant experience.

Desired Qualifications

• Experience supervising a team.
• Experience managing units within facilities operations.

Job Category

• Administrative

Advertised Salary

• $90,000 - $95,000

Work Schedule

• Begin time: 8:30 AM
• End time: 5:00 PM

Working Condition(s)

• Utilities & High Voltage Equipment

Pre-Employment Requirements

• Criminal Background Check
• Driver's License Check

Other Information

• Must be able to work with loud noise from Equipment/Machinery/Vibration.
• Must attend meetings off campus and occasionally attend functions on weekends and evening
• Ability to work flexible hours as needed.
• Ability to work occasional evenings, weekends and at locations outside of the University
• Ability to travel locally
• Ability to Travel to FIU Locations and/or FIU Campuses.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Aff... All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, protected veteran status, and any other legally protected basis. For inquiries regarding nondiscrimination, contact FIU's Office of Title IX and EEO Compliance (TITLEIX) at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact the Office of Universal Access and Digital Compliance at 305-348-1576 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to UADC at least seven (7) business days prior to the event or at the earliest possible opportunity.