Assistant Director of International and Special Programs

Uniglobalcareers; Hoboken, Northern (NJ, KY); Hybrid; USD 54,000 - 73,000; Full time

Job summary

Stevens Institute of Technology in Hoboken, NJ, seeks a collaborative administrator to support the Office of International Programs and the Office of Special Programs. The role combines event planning, student advisement, and data management to enhance international opportunities, scholarships, and campus partnerships.

The position emphasizes communication, organization, and cross-department coordination, with opportunities to lead study abroad initiatives and manage stipends and reports.

Qualifications

• Bachelor's degree and at least two years of administrative or related experience.
• Master’s degree in related field strongly preferred.
• Strong organizational and interpersonal skills, excellent oral and written communication, and the ability to multitask, prioritize, and manage details.
• Strong command of Microsoft Office (Outlook, Word, PowerPoint, Excel) and Canva.

Responsibilities

• Develop and execute an annual events calendar for the Office of International Programs, including Study Abroad Fair and orientations.
• Coordinate university-wide International Education Month planning committee.
• Represent the Office of International Programs at Prospective and Admitted Students Days.
• Advise the Pinnacle and Clark programs’ student-led events committees, providing administrative support.
• Oversee OIP’s website management, marketing materials, and social media accounts.

Skills

Organizational skills

Interpersonal skills

Communication

Multitasking

Detail-oriented

Education

Bachelor's degree

Master's degree preferred

Tools

Microsoft Office

Canva

Job description

United States — International Student Market

1.2M inbound students (2025) +3%

1. India 363K

2. China 266K

3. South Korea 42K

4. Canada 30K

5. Vietnam 26K

9 international branch campuses in United States

Job Description About the Role This is a shared position supporting both the Office of International Programs (OIP) and the Office of Special Programs and Administration at Stevens Institute of Technology in Hoboken, New Jersey. The Office of International Programs provides strategic direction, operational excellence, and visibility for all internationalization efforts of Stevens Institute of Technology. These include education abroad, international partnerships and exchanges, co‑curricular programming, and research abroad. The Office of Special Programs oversees the operations of the Pinnacle Scholars and Clark Scholars Programs. This is a predominantly student‑facing position that will provide administrative coordination and student support to both offices with significant overlap between the two.

Programming and Events Management

• Develop and execute an annual events calendar for the Office of International Programs, including annual Study Abroad Fair, International Exchange Student Orientations, weekly information sessions and pre‑departure and return events for study abroad students.
• Coordinate university‑wide International Education Month planning committee
• Coordinate the OIP’s Global Student Ambassadors Program
• Assist in developing and executing an annual events calendar for the Clark Scholars and Pinnacle Scholars programs, including Pre‑Orientation, Networking Day, workshops and graduation‑related events
• Represent the Office of International Programs at Prospective and Admitted Students Days
• Support campus visits from current and prospective international partner universities
• Advising, Presenting, and Teaching
• Serve as a Study Abroad advisor, assisting students throughout the study abroad process from inquiry through return
• Represent the OIP office through regular presentations to current students, prospective students, and families
• Serve on internal study abroad scholarship review committees
• Deliver classroom presentations to Pinnacle and Clark Scholars on study abroad and stipend policies
• Advise the Pinnacle and Clark programs’ student‑led events committees, providing administrative support and training in event planning guidelines and financial management
• Review and give feedback on the International Opportunities Reflection Assignments, following up with students and adjusting stipend eligibility as needed
• Co‑facilitate the Clark service‑learning seminar in the spring, arrange off‑campus volunteer opportunities and on‑campus guest speakers, prepare course materials, and review student assignments

Budgets and Financial Processing

• Oversee the Pinnacle Cultural Passport and Clark Cultural Passport budgets, including submitting invoices, tracking expenditures, and liaising with vendors and the Finance Office
• Manage transit requests and purchase public transit tickets/cards for Pinnacle and Clark events
• Assist the Director in administering summer stipends for eligible Clark and Pinnacle Scholars, and maintain stipend usage records
• Coordinate financial processing with the Office Manager, the Office of Undergraduate Academics, and Special Programs, including requisitions, disbursement vouchers, study abroad stipends and scholarships, and Concur transactions

Data, Communications, and Marketing

• Assist with management and data analysis in the VIA TRM study abroad software
• Assist in data collection to prepare the Clark Annual Report.
• Assist in the preparation of the Office of International Programs Annual Report
• Oversee OIP’s website management, marketing materials, presentations, and the office’s social media accounts.
• Maintain program information and communicate with scholars in the Canvas shells and email for both Scholars programs

• Other duties as assigned

Required Qualifications

• Bachelor's degree and at least two years of administrative or related experience;
• Master’s degree in related field strongly preferred
• Strong organizational and interpersonal skills, excellent oral and written communication, and the ability to multitask, prioritize, and manage details
• Strong command of Microsoft Office (Outlook, Word, PowerPoint, Excel) and Canva
• Ability to create and innovate to improve and streamline office procedures
• Discretion and the ability to maintain confidentiality
• Comfortable presenting to audiences of up to 150 people
• Ability to work occasional evenings and weekends

Preferred Qualifications

• Demonstrated interest in international education, whether through study, volunteering, internships, or research

Compensation Range

In compliance with the New Jersey Wage Transparency Act, the annual base salary range for this position is $53,600.00 - $73,266.67. This range represents the University’s good faith estimate of possible compensation at the time of posting. Stevens Institute of Technology determines compensation based on factors including the position’s scope and responsibilities, the candidate’s experience, education, skills, internal equity, market data, and organizational considerations. The final salary will be set considering departmental budget, qualifications, and relevant credentials. This pay range represents base pay only and excludes additional forms of compensation, such as incentives, stipends, or other applicable pay components. For a full overview of our benefits offerings, please refer to the Stevens Institute of Technology Benefits Guidebook, available at: Benefits Guidebook

EEO Statement

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy‑related medical conditions, disability, or any protected military or veteran status. Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes. Stevens seeks candidates who will contribute to a welcoming and inclusive environment for all students, faculty and staff.

Clery Act Disclosure

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act.

About Stevens Institute of Technology

Stevens Institute of Technology is a premier, private research university in Hoboken, New Jersey, overlooking the Manhattan skyline. Stevens prepares its more than 8,000 undergraduate and graduate students for an increasingly complex and technology‑centric world, leveraging finance, computing, engineering and the arts to confront the most challenging problems of our time with innovative teaching and research. The university is in the top 1% nationally of colleges with the highest‑paid graduates.