Assistant Director of International and Special Programs

Stevens Institute of Technology; Hoboken, Northern (NJ, KY); On-site; USD 54,000 - 73,000; Full time

Job summary

Stevens Institute of Technology in Hoboken, NJ, seeks an administrative coordinator for the Office of International Programs and Special Programs. The role supports events, advising, budgets, and communications, with emphasis on study abroad and scholar programs.

Ideal candidates have a Bachelor's degree and at least two years of related experience, strong organizational skills, and proficiency with MS Office and Canva. Evening/weekend availability may be required.

Qualifications

• Bachelor's degree and at least two years of administrative or related experience.
• Strong organizational and interpersonal skills with excellent written and oral communication.
• Proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel) and Canva.

Responsibilities

• Develop and manage an annual events calendar for OIP, including Study Abroad Fair and orientations.
• Provide study abroad advising from inquiry through return and support scholar programs.
• Oversee budgets, invoicing, and vendor coordination for events and stipends.
• Support data collection and reporting for annual and program reports.
• Assist with website management, communications, and social media for the offices.

Skills

MS Office

Public speaking

Data analysis

Presentation

Education

Bachelor's degree

Master's degree preferred

Tools

Canvas

Job description

**Job Description****About the Role**This is a shared position supporting both the Office of International Programs (OIP) and the Office of Special Programs and Administration at Stevens Institute of Technology in Hoboken, New Jersey. The Office of International Programs provides strategic direction, operational excellence, and visibility for all internationalization efforts of Stevens Institute of Technology. These include education abroad, international partnerships and exchanges, co-curricular programming, and research abroad. The Office of Special Programs oversees the operations of the Pinnacle Scholars and Clark Scholars Programs. This is a predominantly student-facing position that will provide administrative coordination and student support to both offices with significant overlap between the two. **Responsibilities****Programming and Events Management*** Develop and execute an annual events calendar for the Office of International Programs, including annual Study Abroad Fair, International Exchange Student Orientations, weekly information sessions and pre-departure and return events for study abroad students.* Coordinate university-wide International Education Month planning committee* Coordinate the OIP’s Global Student Ambassadors Program* Assist in developing and executing an annual events calendar for the Clark Scholars and Pinnacle Scholars programs, including Pre-Orientation, Networking Day, workshops and graduation-related events* Represent the Office of International Programs at Prospective and Admitted Students Days* Support campus visits from current and prospective international partner universities **Advising, Presenting, and Teaching*** Serve as a Study Abroad advisor, assisting students throughout the study abroad process from inquiry through return* Represent the OIP office through regular presentations to current students, prospective students, and families* Serve on internal study abroad scholarship review committees* Deliver classroom presentations to Pinnacle and Clark Scholars on study abroad and stipend policies* Advise the Pinnacle and Clark programs’ student-led events committees, providing administrative support and training in event planning guidelines and financial management* Review and give feedback on the International Opportunities Reflection Assignments, following up with students and adjusting stipend eligibility as needed* Co-facilitate the Clark service-learning seminar in the spring, arrange off-campus volunteer opportunities and on-campus guest speakers, prepare course materials, and review student assignments **Budgets and Financial Processing*** Oversee the Pinnacle Cultural Passport and Clark Cultural Passport budgets, including submitting invoices, tracking expenditures, and liaising with vendors and the Finance Office* Manage transit requests and purchase public transit tickets/cards for Pinnacle and Clark events* Assist the Director in administering summer stipends for eligible Clark and Pinnacle Scholars, and maintain stipend usage records* Coordinate financial processing with the Office Manager, the Office of Undergraduate Academics, and Special Programs, including requisitions, disbursement vouchers, study abroad stipends and scholarships, and Concur transactions **Data, Communications, and Marketing*** Assist with management and data analysis in the VIA TRM study abroad software* Assist in data collection to prepare the Clark Annual Report.* Assist in the preparation of the Office of International Programs Annual Report* Oversee OIP’s website management, marketing materials, presentations, and the office’s social media accounts.* Maintain program information and communicate with scholars in the Canvas shells and email for both Scholars programs **Other duties as assigned****Required Qualifications*** Bachelor's degree and at least two years of administrative or related experience; Master’s degree in related field strongly preferred* Strong organizational and interpersonal skills, excellent oral and written communication, and the ability to multitask, prioritize, and manage details* Strong command of Microsoft Office (Outlook, Word, PowerPoint, Excel) and Canva* Ability to create and innovate to improve and streamline office procedures* Discretion and the ability to maintain confidentiality* Comfortable presenting to audiences of up to 150 people* Ability to work occasional evenings and weekends **Preferred Qualifications*** Demonstrated interest in international education, whether through study, volunteering, internships, or research**Department**Office of International Programs**Compensation Range**In compliance with the New Jersey Wage Transparency Act, the annual base salary range for this position is $53,600.00 - $73,266.67. This range represents the University’s good faith estimate of possible compensation at the time of posting. Stevens Institute of Technology determines compensation based on factors including the position’s scope and responsibilities, the candidate’s experience, education, skills, internal equity, market data, and organizational considerations. The final salary will be set considering departmental budget, qualifications, and relevant credentials. This pay range represents base pay only and excludes additional forms of compensation, such as incentives, stipends, or other applicable pay components. For a full overview of our benefits offerings, please refer to the Stevens Institute of Technology Benefits Guidebook, available at: