Assistant Director of Facilities & Fleet Operations

Urban Pathways; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Urban Pathways is seeking an Assistant Director of Facilities to oversee a safe, clean, proactively maintained physical plant across its New York City portfolio. Reporting to the Corporate Facilities Director, you will coordinate maintenance, compliance, space planning, and vendor oversight.

The role requires coordinating fleet operations, assisting with budgets and grants, and ensuring facilities meet regulatory standards.

Qualifications

• Associate’s degree or equivalent training/education.
• Minimum of 3 years’ experience in maintenance and/or construction.
• Strong knowledge of office/facility maintenance best practices.
• Experience in facilities planning and fleet management preferred.
• Familiarity with NYC Department of Buildings, Fire Department, and environmental regulations.

Responsibilities

• Assist in daily building operations management and vendor coordination across all sites.
• Develop and implement a preventive maintenance program for HVAC, cleaning, painting, plumbing, electrical, and general upkeep.
• Support compliance with City, State, and regulatory mandates to maintain safe work environments.
• Manage Urban Pathways’ fleet operations including maintenance scheduling and registration compliance.
• Participate in budget material preparation for annual processes and grants/contracts.
• Assist with space planning and relocations to meet programmatic and admin needs.

Skills

Microsoft Office

Excel

Word

Team collaboration

Interpersonal communication

Problem solving

Budget management

Education

Associate’s degree

Equivalent combination of training and education

Tools

Facilities Management software

Job description

Urban Pathways is seeking an Assistant Director of Facilities to oversee a safe, clean, proactively maintained physical plant across its New York City portfolio. Reporting to the Corporate Facilities Director, you will coordinate maintenance, compliance, space planning, and vendor oversight.

The role requires coordinating fleet operations, assisting with budgets and grants, and ensuring facilities meet regulatory standards.