Facilities Operations Lead — Compliance & Fleet

Urban Pathways, Inc.; New York (NY); On-site; USD 77,000 - 104,000; Full time

Job summary

Urban Pathways seeks an Assistant Director of Facilities in New York, NY to oversee operations, maintenance scheduling, and vendor coordination across all sites. The role ensures safe, compliant, and well-maintained facilities while supporting program needs.

The position requires a minimum Associate’s degree and 3+ years in maintenance or construction, plus strong budget and fleet management capabilities. A collaborative, proactive approach is essential.

Qualifications

• Associate’s degree. Candidates with the equivalent combination of training and education will be considered.
• Minimum of 3 years’ experience in maintenance and/or construction, ideally in a residential or shelter setting.
• Strong knowledge of office/facility maintenance best practices.
• Experience in facilities planning and fleet management preferred.
• Familiarity with NYC Department of Buildings, Fire Department, and environmental regulations.
• Proficient computer skills, including Microsoft Office, Excel and Word.
• Experience using Facilities Management software a plus.
• Strong budget management abilities with a keen understanding of fiscal matters.

Responsibilities

• Assists the Corporate Facilities Director in daily building operations, maintenance scheduling, and vendor coordination across all sites.
• Develops and implements a preventive maintenance program covering HVAC, cleaning, painting, plumbing, electrical, and general facility upkeep.
• Supports compliance with all City, State, and regulatory agency mandates to maintain safe and healthy work environments.
• Works closely with Program Directors and the Director of Operations to help prevent facility-related violations and fines through routine inspections, timely interventions, and adherence to compliance standards.
• Manages Urban Pathways’ fleet operations, including vehicle maintenance scheduling, inspection coordination, registration compliance, and recordkeeping.

Skills

Facilities maintenance

Fleet management

Budget management

Interpersonal communication

Problem solving

Education

Associate’s degree

Tools

Microsoft Office

Excel

Word

Job description

Urban Pathways seeks an Assistant Director of Facilities in New York, NY to oversee operations, maintenance scheduling, and vendor coordination across all sites. The role ensures safe, compliant, and well-maintained facilities while supporting program needs.

The position requires a minimum Associate’s degree and 3+ years in maintenance or construction, plus strong budget and fleet management capabilities. A collaborative, proactive approach is essential.