Assistant Director of Auxiliary Services and Summer Camp Programs

Key School; Annapolis (MD); On-site; USD 50,000 - 55,000; Part time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

403(b) Plan

Job summary

Key School in Annapolis, MD is seeking a Part-Time Summer Programs Administrator to help design schedules, set pricing, and coordinate camp programming. This role collaborates with the Director to ensure smooth operations and strong family communication.

The position supports registration, budgeting, hiring, and staff training with a focus on safety, efficiency, and clear vendor coordination during the busy summer season.

Qualifications

• Bachelor’s Degree in education, sports management or a related field.
• Minimum of 2-4 years of auxiliary programs and camp experience.
• Experience in an educational setting preferred.

Responsibilities

• Collaborate with the Director to design and implement the schedule of summer programs.
• Assist in analyzing and establishing competitive pricing for camp offerings.
• Plan weekly themes and develop programming for Traditional Camp.
• Coordinate programming and logistics for Daytripper Camp.
• Review and update camp policies and procedures on the camp website.
• Configure and maintain the online camp registration system each season.
• Participate in interviewing and evaluating candidates for summer staff.
• Assist in training, supervising, and supporting summer staff throughout the season.
• Manage new hire paperwork and background checks for seasonal staff.
• Track camp expenses and submit to the Business Office.
• Review budget reports and collaborate with the Business Office.
• Monitor profitability of individual camps and oversee staff payroll deductions.
• Manage the registration process for families and provide responsive communication.
• Draft and distribute correspondence to parents and staff.
• Prepare and maintain weekly operational reports for each camp and aftercare program.

Skills

Excellent verbal and written

Interpersonal and customer service

Organizational skills and detail

Time management and deadlines

Analytical and problem-solving

Prioritization and delegation

Ability to work in high-paced env

Staff coordination and logistics

Education

Bachelor’s Degree in education, sports management or related field

Tools

Microsoft Office

Google Suite

Job description

Job Details: Job Location: Annapolis, MD 21403, Position Type: Part Time, Education Level: 4 Year Degree, Salary Range: $50,000.00 - $55,000.00 Salary, Job Category: General Business, Full-Time (FTE - 0.75), 12 months, Staff - Exempt

Duties & Responsibilities

• Collaborate with the Director to design and implement the schedule of summer programs.
• Assist in analyzing and establishing competitive pricing for camp offerings.
• Plan weekly themes and develop programming for Traditional Camp.
• Design and coordinate programming and logistics for Daytripper Camp.
• Review and update camp policies and procedures on the camp website, ensuring accuracy and clarity of program information and descriptions
• Configure and maintain the online camp registration system each season.
• Participate in interviewing and evaluating candidates for summer staff positions; provide input on hiring decisions.
• Assist in training, supervising, and supporting summer staff throughout the camp season.
• Manage new hire paperwork and background check processes for seasonal staff to ensure compliance with School requirements.
• Track camp expenses and submit them to the Business Office for processing.
• Review budget reports and collaborate with the Business Office to ensure income and expenses are properly recorded and allocated.
• Monitor and report on the profitability of individual camps.
• Manage camp-side payroll deductions for staff balances and oversee payment plans for camp families.
• Manage the registration process for families, providing responsive communication and support.
• Draft and distribute correspondence to parents and staff, including program updates and logistical information.
• Prepare and maintain weekly operational reports for each camp and aftercare program.
• Coordinate with vendors regarding billing before and during the camp season.
• Provide support for the School’s student bus service
• Manage schoolwide transportation and communicate with facilities using our online system.
• Perform other duties as assigned to support the success of the School’s programs and mission.

Required Skills/Abilities

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Ability to prioritize tasks and to delegate them when appropriate
• Ability to function well in a high-paced, and at times, stressful environment
• Proficient with Microsoft Office and Google Suite
• Ability to bend, kneel, squat, stand and carry 30 to 50 pounds
• Physical mobility and endurance to respond to emergencies
• General knowledge of first-aid/CPR practices and techniques

Qualifications

• Bachelor’s Degree in education, sports management or a related field
• Minimum of 2-4 years of auxiliary programs and camp experience
• Experience in an educational setting preferred

Compensation/Benefits

Key School offers competitive salaries and a comprehensive benefits package, including health, dental and vision insurance, a generous 403(b) Plan, and much more.

The salary range for this position is $50,000-$55,000 and is based upon several factors that include, but are not limited to, the candidate’s work, experience and education.

Physical Requirements

The demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The ability to navigate stairs as part of daily routines; mobility around a mid-size campus with uneven pavement. The ability to bend, kneel, squat, stand and carry 30 to 50 pounds and rearrange furniture for activities is occasionally required.

Work Schedule/Travel

A full-time, 40-hour workweek is required from one week before the start of summer camp in early June through the first week of August. From mid-August through the end of May, a flexible work arrangement will be granted.

About the School

Founded in 1958 by professors from St. John's College, Key School engages children from 2.5 years of age through grade 12 in a progressive, coeducational, college-preparatory program on its picturesque 15-acre campus 4 miles from downtown Annapolis.

Key School is a dynamic, tight-knit community deeply committed to ensuring students are supported and challenged to excel educationally and personally and be confident, courageous, critical thinkers prepared to engage with the world. Our Community is as diverse as it is warm and welcoming.

Commitment to Diversity, Equity, Inclusion and Belonging

Key is particularly interested in employees with experience in creating inclusive school settings and who are culturally responsive. We are seeking candidates with a commitment to educational equity and justice. We learn and grow both as individuals and as a school community when students and adults of diverse backgrounds, abilities and identities develop an understanding of and respect for our commonalities and differences. Together, we have created a community that reflects diversity across a broad spectrum and will help fulfill Key’s promise to prepare our students for the challenges and responsibilities they will assume in an increasingly connected yet diverse and pluralistic world. The diverse student body is 39% students of color, and 32% of our students receive financial aid to create a socioeconomically diverse community. Learn more about our Diversity, Equity, Inclusion and Belonging at Key.