Assistant Director / Business Operations

Commonwealth of VA Careers; Blacksburg (VA); On-site; USD 50,000 - 55,000; Full time

Job summary

The Virginia Tech Department of Athletics is seeking an Assistant Director / Business Operations who will manage invoices, travel reimbursements, and expenditure coding to align with department and NCAA reporting requirements. This role reports to the Associate AD / Business Operations and may handle additional projects as assigned.

Ideal candidates will have strong Microsoft Office experience, superb organization, communication and customer-service skills, and the ability to work well in a

Qualifications

• Experience with Microsoft Word, Outlook and Excel.
• Strong organizational, interpersonal, communication, and customer service skills.
• Ability to work effectively in a diverse environment.
• Experience organizing electronic and paper records.
• Ability to work in a high volume and fast paced environment.
• Ability to work effectively as part of a team.

Responsibilities

• Collect, log, and process departmental invoices and travel reimbursements.
• Ensure expenditures are coded in accordance with department, Equity in Athletics Disclosure Act, and NCAA reporting requirements.
• Track and report payments and other projects as assigned.

Skills

Microsoft Word

Microsoft Outlook

Microsoft Excel

Organizational skills

Interpersonal skills

Communication skills

Customer service

Diversity & inclusion awareness

Record-keeping

Teamwork

Education

Bachelor's degree

Tools

Banner/PeopleSoft/Oracle Fusion Cloud

eVA

Chrome River

Teamworks (workflow systems)

Job description

Job Description

The Virginia Tech Department of Athletics embraces the core values of Integrity, Service, Honor, Excellence, and Strong Together. Guided by our motto, Ut Prosim (That I May Serve), we are committed to fostering a culture that accepts, affirms, and values all individuals and their unique contributions to the department, university, and broader community.

The Assistant Director / Business Operations reports directly to the Associate AD / Business Operations and is responsible for collecting, logging, and processing documentation/transactions such as departmental invoices and travel reimbursements for the Athletics Department, and ensuring the coding of all expenditures is in accordance with department, Equity in Athletics Disclosure Act, and NCAA reporting requirements. This position may be required to track and report payment of expenditures and other projects as assigned.

Required Qualifications

• Experience with Microsoft Office software such as Word, Outlook, and Excel.
• Strong organizational, interpersonal, communication, and customer service skills.
• Ability to work effectively in a diverse environment.
• Experience organizing electronic and paper records.
• Ability to work in a high volume and fast paced environment.
• Ability to work effectively as part of a team.

Preferred Qualifications

• Experience with and demonstrated knowledge of Banner/PeopleSoft/Oracle Fusion Cloud, eVA, Chrome River, and/or workflow systems (Teamworks).
• Working knowledge of Virginia Tech Foundation policies and procedures.
• Bachelors degree.
• Experience in business administration or similar field.
• Working knowledge of NCAA Division I Bylaws.
• Experience working in a Division I Athletic Department.
• First-hand knowledge of university and state financial policies and procedures regarding payment processing and personal reimbursements.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

$50,000 to $55,000. Commensurate with experience.

Hours per week

40

Review Date

9/20/2026

Additional Information

See more about working in VT Athletics at https://hokiesports.com/be-a-hokie

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Stuart Cochran at [e-mail] during regular business hours at least 10 business days prior to the event.