Assistant Director / Business Operations

Virginia Polytechnic Institute and State University (VT); Blacksburg (VA); On-site; USD 50,000 - 55,000; Full time

Job summary

The Virginia Tech Department of Athletics seeks an Assistant Director / Business Operations to manage invoices, travel reimbursements, and expenditure coding in compliance with department and NCAA rules.

Reporting to the Associate AD / Business Operations, the role handles documentation, data entry, and reporting tasks, contributing to accurate financial operations for VT Athletics. The candidate will work in a collaborative, fast-paced environment in Blacksburg, VA.

Qualifications

• Experience with processing invoices and travel reimbursements.
• Ability to code expenditures per NCAA reporting requirements.

Responsibilities

• Track and report expenditures as assigned.
• Support compliance with department and NCAA reporting requirements.
• Assist with documenting transactions and payments.

Skills

Microsoft Word

Microsoft Excel

Outlook

Organizational skills

Interpersonal skills

Customer service

Teamwork

High-volume environment

Education

Bachelor's degree

Tools

Banner/PeopleSoft

Oracle Fusion Cloud

eVA

Chrome River

Teamworks

Job description

Job Description

The Virginia Tech Department of Athletics embraces the core values of Integrity, Service, Honor, Excellence, and Strong Together. Guided by our motto, Ut Prosim (That I May Serve), we are committed to fostering a culture that accepts, affirms, and values all individuals and their unique contributions to the department, university, and broader community.

The Assistant Director / Business Operations reports directly to the Associate AD / Business Operations and is responsible for collecting, logging, and processing documentation/transactions such as departmental invoices and travel reimbursements for the Athletics Department, and ensuring the coding of all expenditures is in accordance with department, Equity in Athletics Disclosure Act, and NCAA reporting requirements. This position may be required to track and report payment of expenditures and other projects as assigned.

Required Qualifications

• Experience with Microsoft Office software such as Word, Outlook, and Excel.
• Strong organizational, interpersonal, communication, and customer service skills.
• Ability to work effectively in a diverse environment.
• Experience organizing electronic and paper records.
• Ability to work in a high volume and fast paced environment.
• Ability to work effectively as part of a team.

Preferred Qualifications

• Experience with and demonstrated knowledge of Banner/PeopleSoft/Oracle Fusion Cloud, eVA, Chrome River, and/or workflow systems (Teamworks).
• Working knowledge of Virginia Tech Foundation policies and procedures.
• Bachelors degree.
• Experience in business administration or similar field.
• Working knowledge of NCAA Division I Bylaws.
• Experience working in a Division I Athletic Department.
• First-hand knowledge of university and state financial policies and procedures regarding payment processing and personal reimbursements.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

$50,000 to $55,000. Commensurate with experience.

Hours per week

40

Review Date

9/20/2026

Additional Information

See more about working in VT Athletics at https://hokiesports.com/be-a-hokie

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is aninclusive communitydedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eightundergraduate colleges, aschool of medicine, aveterinary medicine college,Graduate School, andHonors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerousExtension officesandresearch institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Stuart Cochranat [e-mail] regular business hours at least 10 business days prior to the event.