Assistant Director/Business Manager, Physical Plant

University of Montevallo; Montevallo (AL); Presencial; USD 59.000 - 81.000; Jornada completa

Descripción de la vacante

The University of Montevallo is seeking an Assistant Director/Business Manager for the Physical Plant to support the Director in managing campus facilities, coordinating renovations, and providing technical and financial leadership for Facilities Maintenance, Plant Operations and the Central Utility Plant.

Responsibilities include overseeing operations, preparing bid documents, monitoring budgets, ensuring environmental compliance, and coordinating with Purchasing, Security, Risk Management and

Formación

• Bachelor’s degree in engineering, architecture, management or related field required.
• 3 years of related institutional experience preferred.
• 1 year of management experience with supervisory, budget and financial responsibilities.

Responsabilidades

• Assist the Director in managing campus facilities and renovation projects.
• Oversee Maintenance, Plant Operations and Central Utility Plant operations.
• Prepare bid documents and assist with project budgets and contracts.
• Coordinate environmental compliance and energy conservation efforts.
• Provide budget monitoring reports and assist with risk management and personnel issues.
• Establish relationships with internal departments and external vendors.

Conocimientos

Problem solving

Administrative management

Supervisory skills

Budget and financial management

Communication skills

Educación

Bachelor’s degree in engineering, architecture, management or related field

Descripción del empleo

Assistant Director/Business Manager, Physical Plant

Job Title Assistant Director/Business Manager, Physical Plant

Position Number

Division

Division President - PRS

Department

Department Physical Plant's Office

FLSA

FLSA Exempt

Salary Grade

Salary Grade 213

Salary Classification

Salary Classification Admin/Professional

Annual Salary Range

Annual Salary Range $58,943 - $80,744

Hourly Salary Range

Employment Status

Employment Status Full Time 12 Mos Regular

General Description

The purpose of this position is to assist the Director in the management and maintenance of all campus buildings and coordination of construction and renovation projects and to provide assistance, advice and technical support for the Physical Plant and management of the central office. Responsible for the efficient and effective operations of Facilities Maintenance, Plant Operations and Maintenance and Central Utility Plant.This position also provides project accounting for all campus facility projects and provides technical assistance with preparation of bid documentation for building and renovation projects in accordance with Alabama Building Commission ( ABC ) guidelines.

• Manage the daily operation of the Maintenance Repair departments and Central Receiving department through the department supervisors.
• Assure regular review of any backlog of maintenance work orders. Coordinates communications with impacted departments on campus.
• Defines, develops and reviews facility inspections for identifying deficiencies.
• Proactively seeks ways to improve student satisfaction with facilities.
• Provide continuous monitoring reports to the Director of any outstanding issues in the division.
• Coordinate with other critical areas on campus for compliance and business processes, including Purchasing, Security, Risk Management and Business Office.
• Ensure that adequate preparations are undertaken for all special events and emergency preparedness.
• Stays current on emerging trends in educational facilities, with an emphasis on learning spaces and energy conservation.
• Establishes close, cooperative and successful working relationships with key members of those departments served.
• Serve as liaison for all facility related issues with external vendors (dining service, bookstore, IT).
• Assist the Physical Plant Director with coordination of construction and renovation projects.
• Coordinates environmental compliance for hazardous waste, chemical disposal and recycling.
• Assists the Physical Plant Director with budget preparations & monitoring, personnel issues and report preparation.

Business Manager

• Maintain documentation and project data (total cost, funding source, contractor information, dates of commencement, and dates of completion) related to all campus projects involving facilities upgrades, renovations and additions; Track and reconcile budgets, commitments and expenditures for the facilities projects and assist with related business processes in coordination with the Vice President of Business Affairs, the Controller, and the Senior Grant and Budget Accountant.
• Assist in the construction and renovation project bid process and prepare bid documents in accordance with the Alabama Building Commission guidelines; Assist with project budget preparations.
• Prepare specification documentation; Request payments to architects and contractors; Prepare purchase requisitions and pay requests related to construction and renovation projects; Prepare documents for signature relative to construction.
• Track and reconcile budgets, commitments and expenditures for operating budgets in coordination with departmental budget managers, Director of Physical Plant and the Senior Grant and Budget Accountant.
• Assist in the coordination and development of all Physical Plant employees continued education and training.
• Place advertisements in State Bldg Commission newsletter, local papers and plan rooms regarding project data.
• Acts as physical plant employee HR liaison, responding to general personnel questions and addressing employee concerns within appropriate boundaries, and preparing related personnel documentation; Works in consultation with Director of Human Resources.
• Prepare necessary Personnel forms for hiring, evaluating, disciplining and terminating Physical Plant staff.
• Assist with annual budget preparation, goals and objectives process for all departments within the division.
• Assist with risk management, insurance matters, and claims administration pertaining to University buildings, properties, and contents; Works in consultation with Risk Manager;
• Maintain current history of buildings on campus, building insurance file, inspections and claims.
• Analyze utility data.

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned. The individual holding this position will serve as a representative of the University and, as such, shall promote a positive impression by demonstrating a collegial and professional customer-service approach at all times.

Additional Duties

Knowledge, Skills and Abilities

• Knowledge of Physical Plant policies and procedures;
• Excellent problem-solving, administrative, management and supervisory skills;
• Ability to manage multiple projects simultaneously;
• Strong interpersonal skills and the ability to exercise fair and prudent judgment in matters related to personnel administration;
• Excellent written and verbal communication skills; ability to effectively communicate with individuals from a variety of demographics;
• Knowledge of the Alabama Bid law and PSCA Bid laws;
• Ability to work closely with Architects & Engineers to resolve complex issues related to construction renovation projects;
• Ability to analyze utility data;
• Ability to analyze budget expenditures;
• Interpersonal skills;
• Ability to handle situations with diplomacy, tact and discretion;

Education and Experience Bachelor’s degree in engineering, architecture, management or related field or sufficient experience to support in-depth knowledge of physical plant administration. Education substituted for experience. No

3 years of related experience required preferably in an institutional setting. 1 year of management experience including supervisory, budget and financial management experience, required. Experience substituted for education. Yes

Licenses, Certification or Registrations

Environmental Working Conditions

Travel Requirements

Travel Requirements Light Travel

Number of Vacancies

Number of Vacancies 1

Desired Start Date

Physical Requirements

Open Date

Open Date 10/23/2026

Close Date

Open Until Filled Yes

Special Instructions to Applicants

Additional Statement

The University of Montevallo does not discriminate against job applicants based on their national origin or citizenship or immigration status. Because of the costs associated with visa sponsorship/transfer, the University typically will not sponsor applicants for a work visa or transfer of an existing visa. No commitment for visa assistance and/or sponsorship can be made until a thorough search is conducted, including a proper and methodical review of all applicants.

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Letter of Application
• Resume

Optional Documents

University of Montevallo Human Resources and Risk Management

Station 6055 Will Lyman House Montevallo, AL 35115