Assistant Director - Benefits Administration

01 Philadelphia College of Osteopathic Medicine; Suwanee (GA); On-site; USD 46,000 - 56,000; Full time

Job summary

Philadelphia College of Osteopathic Medicine in Suwanee, GA is seeking an Assistant Director of Benefits Administration to lead and optimize our health, welfare and retirement programs, ensure compliance with ERISA, ACA, COBRA and related laws, and oversee enrollment and vendor relationships.

This role reports to the Senior Director of Benefits and Operations and emphasizes data analysis, reporting, and clear communication with employees.

Qualifications

• Bachelor's degree preferred.
• Five to seven years of progressively responsible experience in employee benefits administration.
• Strong knowledge of employee benefits laws and regulations.
• Experience administering health and welfare plans and retirement programs.
• Proficient with Workday.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Assist in planning, implementing, and administering employee benefits programs, including medical, dental, vision, life, disability, retirement, and voluntary benefits.
• Ensure benefits programs comply with applicable laws and regulations, including ERISA, ACA, COBRA, HIPAA, FMLA, and other federal and state requirements.
• Reviews Fair Labor Standards Act (FLSA) change reports and makes any necessary adjustments to insure employees' premiums for benefits are correct.
• Responsible for day-to-day benefits administration, enrollment, eligibility, life event changes, and terminations.
• Manage relationships with insurance carriers, third-party administrators, brokers, and other vendors.
• Coordinate annual open enrollment activities, including employee communications and system testing.
• Review and reconcile benefits invoices and coordinate with Finance to ensure accurate payments.
• Respond to complex employee inquiries and resolve benefits issues.
• Monitor legislative and regulatory changes affecting employee benefits and recommend policy updates.
• Support audits, compliance reporting, and preparation of required filings.
• Assist in evaluating new benefits offerings and recommending improvements.
• Perform other related duties as assigned.

Skills

Benefits administration

Regulatory knowledge

Project management

Excel

Data analysis

Communication

Multitasking

Education

Bachelor's degree, preferred

Five to seven years experience in benefits administration

Professional certification CEBS, SHRM-CP/SHRM-SCP, PHR/SPHR, CBP

Tools

Workday

Job description

Job Title: Assistant Director - Benefits Administration Department: HR Operations (Laura Kelly) FLSA: United States of America (Exempt) Location: Suwanee Campus

JOB SUMMARY: The Assistant Director of Benefits Administration supports the strategic planning, administration, and compliance of the organization's employee benefits programs. This position reports to the Senior Director of Benefits and Operations and assists in managing health and welfare plans, retirement programs, leave administration, wellness initiatives, and benefits communications while ensuring compliance with federal, state, and local regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist in planning, implementing, and administering employee benefits programs, including medical, dental, vision, life, disability, retirement, and voluntary benefits.
• Ensure benefits programs comply with applicable laws and regulations, including ERISA, ACA, COBRA, HIPAA, FMLA, and other federal and state requirements.
• Reviews Fair Labor Standards Act (FLSA) change reports and makes any necessary adjustments to insure employees' premiums for benefits are correct.
• Responsible for day-to-day benefits administration, enrollment, eligibility, life event changes, and terminations.
• Manage relationships with insurance carriers, third-party administrators, brokers, and other vendors.
• Coordinate annual open enrollment activities, including employee communications and system testing.
• Review and reconcile benefits invoices and coordinate with Finance to ensure accurate payments.
• Respond to complex employee inquiries and resolve benefits issues.
• Monitor legislative and regulatory changes affecting employee benefits and recommend policy updates.
• Support audits, compliance reporting, and preparation of required filings.
• Assist in evaluating new benefits offerings and recommending improvements.
• Perform other related duties as assigned.

REQUIRED SKILLS AND EXPERIENCE:

• Thorough understanding of employee benefits administration principles.
• Knowledge of applicable employment laws and regulatory requirements.
• Strong project management and organizational skills.
• Advanced proficiency in Microsoft Office, particularly Excel.
• Ability to analyze data and prepare reports for leadership.
• Excellent customer service and conflict-resolution skills.
• Ability to manage multiple priorities and meet deadlines.

EDUCATION AND CERTIFICATIONS:

• Bachelor's degree, preferred.
• Five to seven years of progressively responsible experience in employee benefits administration.
• Strong knowledge of employee benefits laws and regulations.
• Experience administering health and welfare plans and retirement programs.
• Proficient with Workday.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.

Preferred Qualifications

• Professional certification such as CEBS, SHRM-CP/SHRM-SCP, PHR/SPHR, or CBP.
• Experience with higher education or multi-site organizations.
• Experience managing benefits vendors.

Starting Salary: $50,715

The referenced salary range is based on PCOM good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.

PCOM offers a total rewards package that supports our employees' health, life, career and retirement.

PCOM prohibits discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity, ancestry, sexual orientation, religion, creed, disability, genetic information, marital status, pregnancy, military and military veteran status or any other legally protected class status in all its programs, activities, and employment practices.

At Philadelphia College of Osteopathic Medicine, you will be part of a community of caring, professional and committed individuals who focus on making the PCOM experience the best possible for our students.

Our dedication to academic and institutional excellence drives everything we do.

As a PCOM employee at our Philadelphia, PA Suwanee, GA or Moultrie, GA locations, you can make a meaningful contribution to the continued success and improvement of the College.

At PCOM, you can become part of our rich heritage, enjoy a competitive compensation and benefits package, and take advantage of opportunities for professional and personal growth.

Philadelphia College of Osteopathic Medicine (PCOM) is an equal opportunity employer.

PCOM prohibits discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity, ancestry, sexual orientation, religion, creed, disability, genetic information, marital status, pregnancy, military and military veteran status or any other legally protected class status in all its programs, activities, and employment practices.

PCOM provides reasonable accommodations to individuals with ADA qualifying disabilities who need assistance in completing the online application and/or the hiring process due to their diagnosed disability.

Please email the PCOM Equal Opportunity and Access Manager (Title IX Coordinator) at [e-mail] or call 215-871-6528 to begin the disability accommodation process.

Reasonable accommodation requests are reviewed on a case-by-case basis.