Academic Coordinator

01 Philadelphia College of Osteopathic Medicine; Suwanee (GA); On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

Job summary

The Philadelphia College of Osteopathic Medicine is seeking an Academic Coordinator for the Pre-Clinical Department. The role provides administrative support to course directors, coordinates instructional delivery, and compiles academic materials and reports. It may involve collaboration with student affairs to address student progress issues.

Starting salary is $41,000, with a total rewards package. Location is Suwanee Campus, GA, with experience in Google Workspace or Microsoft 365 preferred.

Qualifications

• Minimum two years’ experience in a similar administrative support role
• High level of computer proficiency in word processing, spreadsheets, presentations, email, and virtual meeting apps
• High level of customer service
• Strong planning and organizational skills
• Strong written and verbal communication skills
• Strong collaboration skills

Responsibilities

• Assist team members with collecting or compiling information to complete administration-level functions, such as planning, budgeting and reporting, compliance, and accreditation.
• Maintain current department and academic calendars; distribute to faculty and students, as directed.
• Coordinate or assist with preparing and compiling course schedules and course-related materials, including syllabi, rosters, exams and evaluations, rubrics, and physical and electronic materials.
• Coordinate room reservations and schedules for courses, including lab sessions; maintain updated schedule of room and space utilization related to instructional delivery.
• Maintain accurate attendance records for students and faculty.
• Collaborate with team members to schedule meetings; prepare and distribute pre- and post-meeting materials, including physical and digital, to meeting attendees.
• Enter students’ academic progress into approved systems of record accurately and timely, including gradebooks, exam platforms, SIS, and LMS.

Skills

Administrative support

Education

Bachelor’s degree in business administration or related field

Job description

Job Title

Job Title: Academic Coordinator - Pre-Clinical Department: Dean's Office (Mariam Alshukri) FLSA: United States of America (Exempt) Location: Suwanee Campus

Job Summary

The academic coordinator performs a variety of administrative activities to support instructional content planning and delivery. In general, this role provides administrative support to academic course directors by assisting with the maintenance of course materials, coordination of instructional delivery, and completion of academic reporting activities. Primary responsibilities include, but are not limited to, arranging course logistics, compiling course materials; and providing academic support to students. This role may also collaborate with other departments, such as student affairs, to identify and resolve issues related to students' academic progress.

Essential Duties and Responsibilities

• Assist team members with collecting or compiling information to complete administration-level functions, such as planning, budgeting and reporting, compliance, and accreditation.
• Maintain current department and academic calendars; distribute to faculty and students, as directed.
• Coordinate or assist with preparing and compiling course schedules and course-related materials, including but not limited to, syllabi, rosters, exams and evaluations, rubrics, and physical and electronic materials.
• Coordinate room reservations and schedules for courses, including lab sessions; maintain updated schedule of room and space utilization related to instructional delivery.
• Maintain accurate attendance records for students and faculty.
• Collaborate with team members to schedule meetings; prepare and distribute pre- and post-meeting materials, including physical and digital, to meeting attendees.
• Enter students’ academic progress into approved systems of record accurately and timely. Such systems include gradebooks, exam platforms, student information systems, and learning management systems (LMS).

Required Skills and Experience

• Minimum two years’ experience in a similar administrative support role, preferably in a higher education setting.
• High level of computer proficiency in word processing, spreadsheet, presentations, email, and virtual meeting applications, preferably on the Google Workspace or Microsoft 365 platforms.
• High level of customer service.
• Strong planning and organizational skills.
• Strong written and verbal communication skills.
• Strong collaboration skills.

Education and Certifications

Bachelor’s degree in business administration or a related field preferred.

Physical Requirements

• Ability to stand, walk, and sit for prolonged periods.
• Ability to view computer screen(s) for extended periods.
• Manual dexterity and mobility in order to use personal computers and other office equipment.

Starting Salary: $41,000

The referenced salary range is based on PCOM good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. PCOM offers a total rewards package that supports our employees' health, life, career and retirement.

PCOM prohibits discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity, ancestry, sexual orientation, religion, creed, disability, genetic information, marital status, pregnancy, military and military veteran status or any other legally protected class status in all its programs, activities, and employment practices.

At Philadelphia College of Osteopathic Medicine, you will be part of a community of caring, professional and committed individuals who focus on making the PCOM experience the best possible for our students. Our dedication to academic and institutional excellence drives everything we do.

As a PCOM employee at our Philadelphia, PA Suwanee, GA or Moultrie, GA locations, you can make a meaningful contribution to the continued success and improvement of the College.

At PCOM, you can become part of our rich heritage, enjoy a competitive compensation and benefits package, and take advantage of opportunities for professional and personal growth.

PCOM prohibits discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity, ancestry, sexual orientation, religion, creed, disability, genetic information, marital status, pregnancy, military and military veteran status or any other legally protected class status in all its programs, activities, and employment practices.

PCOM provides reasonable accommodations to individuals with ADA qualifying disabilities who need assistance in completing the online application and/or the hiring process due to their diagnosed disability. Please email the PCOM Equal Opportunity and Access Manager (Title IX Coordinator) at [e-mail] or call 215-871-6528 to begin the disability accommodation process.

Reasonable accommodation requests are reviewed on a case-by-case basis.