Assistant Director, Alumni Engagement

The Ohio State University; United States; On-site; USD 56,000 - 60,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Paid time off and holidays

State retirement plan

Job summary

The Ohio State University is seeking an Assistant Director, Alumni Engagement to drive alumni-focused outreach within Undergraduate Admissions. You will lead strategy and programs, coordinate in-person and virtual events, recruit and manage alumni volunteers, and collaborate with the Alumni Association and Advancement partners.

This on-site role reports to the Associate Director of Outreach and Recruitment.

Qualifications

• Bachelor's degree in an appropriate field.
• 4 years of relevant experience required.
• Excellent oral, written and interpersonal communication skills.
• Early morning, evening and weekend hours required.

Responsibilities

• Builds and implements alumni engagement strategy and outreach for targeted populations.
• Develops and assesses events and programs for alumni and partners.
• Recruits and manages alumni volunteers and oversaw training materials.
• Coordinates and implements donor-hosted admissions events with partners.
• Analyzes prospective student data to inform outreach efforts.

Skills

Collaboration

Communication

Program planning

Public speaking

Education

Bachelor's degree

Advanced degree preferred

Tools

CRM

Empowering Market Analysis (EMA)

Salesforce

Job description

Job Title:

Assistant Director, Alumni Engagement

Department:

Strategic Enrollment | Undergraduate Admissions

Overview

The Office of Undergraduate Admissions at The Ohio State University is a dynamic and exciting place to be. This position offers an opportunity to strategically impact the future of Ohio State through the recruitment, admission, and support of outstanding students as the Outreach and Recruitment team is responsible for recruiting prospective students to The Ohio State University. The Assistant Director for Alumni Engagement reports to the Associate Director of Outreach and Recruitment. The individual will be located in the Student Academic Services Building and will work closely alongside a team of full-time staff members of approximately 30 and a broader Undergraduate Admissions team of 55. Peak seasons are typically August through May given the cyclical nature of the work supported across Undergraduate Admissions. In office work hours can range from 7:30 a.m. to 6 p.m., Monday through Friday, but will require early morning, evening, and weekend hours at various times during the year given the role's direct work with outreach and recruitment programs.

Job Description

• builds and implements strategy, plans, executes, and contributes to evaluation and building of alumni engagement activities and outreach and recruitment efforts for targeted populations (e.g., alumni, parents);
• develops, plans, implements, and assesses in person and virtual events and programs for alumni and partners of the office;
• recruits and manages alumni volunteers;
• provides oversight and direction for training programs and materials for alumni volunteers;
• Directly creates, edits, and maintains digital communications and training media for alumni recruiters;
• develops and implements short- and long-term engagement plans;
• builds relationships with external and campus partners and serves as a point of contact for University Advancement and the Alumni Association;
• builds one on one relationships and fosters connections with alumni and donors;
• represents Ohio State at select outreach activities;
• manages donor hosted admissions events by working with Advancement partners to identify hosts;
• coordinates and implements events;
• may travel on site for select programs;
• coordinates event and outreach materials in web, print, and electronic formats;
• conducts event and program evaluation and assessment to initiate improvements;
• works collaboratively with members of undergraduate admissions to utilize data to understand populations and collaborate on implementation of the data to have direct impacts on outreach and recruitment efforts (e.g. alumni volunteer training cities);
• participates in and provides oversight to the development, implementation, and evaluation of new outreach and recruitment efforts in collaboration with internal and external partners (e.g. association, advancement, student life);
• manages the operational budgets of designated areas;
• serves in place of associate director at designated meetings and programs;
• coordinates creating/monitoring of officewide policies and best practices for alumni engagement and donor hosted programs.
• Develops and maintains positive relationships with internal and external constituents.
• Analyzes prospective student data.
• Learns and uses the Empowering Market Analysis (EMA), CRM (Salesforce), Student Information System, The Advancement System (TAS), and other technologies to perform timely and accurate entries into databases regarding volunteer and donor information, call/email activity and other processes, performs data validation and manages electronic workflows.

Additional responsibilities the Assistant Director will be responsible for include but are not limited to

• Counsels and corresponds with students, families, university departments, or other stakeholders regarding Ohio State admission policies, procedures, and general information over the phone, via email, and in person.
• Conducts large and small-group presentations.
• Learns and maintains knowledge of the areas within the office and university to best direct questions from staff and guests.
• Researches and resolves problems.
• Reviews applications (domestic, international, transfer, special population) and makes admissions recommendations through our holistic application review process that fluctuates through the year.
• Assists with on and off campus recruitment events and projects.
• Participates as an active member of Undergraduate Admissions through membership on committees.
• Completes special assignments and other duties as assigned.
• Evening and weekend hours required.

Qualifications Required

• Bachelor's degree in an appropriate field
• 4 years of relevant experience required
• Demonstrated ability to collaborate and resolve conflicts
• Experience with program planning and implementation
• Excellent oral, written and interpersonal communication skills
• Early morning, evening and weekend hours required

Desired

• 4-8 years of relevant experience preferred
• Advanced degree in relevant field desirable
• Professional experience at a college or university in recruitment
• Experience in undergraduate admissions at a large university
• Demonstrated knowledge of data interpretation
• Knowledge of CRM and other recruitment technology platforms

Additional Information

Salary range for this position is $56,300 - $60,000. The offer for this position will fall within this range based on internal equity, unit’s available budget, and the candidate’s qualifications.

• Job Profile Name: Undergraduate Admissions Specialist 3 (ACAUGAS3)
• Function: Academic Administration
• Sub-function: Undergraduate Admissions
• Career Band: Individual Contributor - Specialized
• Career Level: S3
• Location: Student Academic Services (0160)
• Position Type: Regular
• Scheduled Hours: 40
• Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

Ohio State benefits give you options to take care of what matters most to you - and opportunities to make adjustments as your life and needs change, including:

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

As Buckeyes, we accomplish more together.

No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care. Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence - and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers. We’re a team of dedicated colleagues with access to boundless resources that support you.