Assistant Director, Alumni Engagement

CASE; Houston (TX); Hybrid; USD 90,000 - 120,000; Full time

Job summary

UTHealth Houston’s Office of Development and Alumni Engagement seeks an Assistant Director of Alumni Engagement to lead programs that strengthen lifelong connections with the university. You will oversee alumni events, awards, and engagement strategies across UTHealth Houston and its schools.

The role requires coordination with multiple partners, hybrid work, and availability for evening/weekend events as needed.

Qualifications

• Bachelor's Degree in a related field is required.
• Six (6) years of related professional experience are required.
• Experience in higher education, alumni relations, or nonprofit settings is preferred.

Responsibilities

• Lead alumni engagement strategies and programs aligned with goals.
• Develop and execute institution-wide and school-specific events and volunteer opportunities.
• Coordinate alumni awards, recognition programs, and related initiatives.
• Collaborate with university partners to align outreach and engagement.

Skills

Alumni engagement

Event planning

Communication

Relationship-building

Project management

Education

Bachelor's Degree

Tools

CRM systems

Monday.com

Job description

UTHealth Houston’s Office of Development and Alumni Engagement is seeking an Assistant Director of Alumni Engagement to lead initiatives that strengthen lifelong relationships between alumni and the university. This role is responsible for developing and implementing a broad range of alumni engagement programs, events, and recognition opportunities that foster meaningful connections with graduates across UTHealth Houston. The Assistant Director will oversee institution-wide and school-specific engagement strategies, including reunions, receptions, regional events, networking opportunities, and signature alumni programs. The position also manages alumni awards and recognition initiatives, while partnering closely with colleagues across the university to align outreach efforts, enhance alumni participation, and support strategic engagement goals.

Key Responsibilities

• Lead alumni engagement strategies and programs that foster meaningful connections and lifelong relationships with UTHealth Houston.
• Develop and execute institution-wide and school-specific alumni events, programs, and volunteer opportunities.
• Coordinate institution-wide alumni awards, recognition programs, and related engagement initiatives.
• Collaborate with school-based and university partners to ensure a coordinated and impactful approach to alumni outreach and engagement.

What We're Looking For

This position follows a hybrid work schedule with flexibility; however, attendance at evening and occasional weekend events is required. Ideal candidates will have experience in higher education, healthcare, nonprofit engagement, communications, marketing, public relations, or a related field. You will be joining a collaborative team focused on creating meaningful alumni experiences through a combination of strategic engagement, event planning, communications, and relationship-building.

Position Key Accountabilities:

• Executes alumni engagement programs, events, and experiences in alignment with established plans, timelines, and engagement goals. Uses project management tools (e.g., Monday.com) to manage tasks, update timelines, and support transparency and coordination throughout program and event execution.
• Supports the development and distribution of communications related to alumni programs and events, including invitations, reminders, and follow-up messaging, in coordination with alumni engagement leadership and communications partners. Ensures communications are accurate, timely, and aligned with institutional messaging and branding standards.
• Coordinates with school-based contacts, vendors, and internal partners to support alumni engagement activities and ensure logistical readiness. Serves as a point of contact for alumni participants related to event details and program logistics.
• Tracks participation, registrations, and engagement data for alumni programs and events. Maintains accurate records and timely data entry in CRM systems and related tools.
• Supports assigned budgets by tracking expenses and processing payments in accordance with institutional policies. Ensure compliance with institutional procedures, risk management requirements, and event-related guidelines.
• Ability to travel, staff events, and work evenings and weekends as needed.
• Performs other duties as assigned.

Minimum Education:

At least a Bachelor's Degree in a related field is required.

Minimum Experience:

You must have six (6) years of related professional experience, and at least that is required Experience in higher education, alumni relations, academic health care, or other non-profit setting is preferred.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.

Residency Requirement:

Employees must permanently reside and work in the State of Texas.