Assistant Coordinator, Youth Programs Operations

OAKLAND LEAF FOUNDATION; Oakland (CA); Sur place; USD 37 000 - 44 000; Plein temps

Avantages offerts par ce poste

Paid school breaks

Sick leave

Professional development opportunities

Résumé du poste

Oakland Leaf in Oakland, CA is seeking an Assistant Coordinator to keep daily site operations running smoothly, manage attendance, and support the Site Coordinator. This hands-on role is central to our expanded learning programs and offers growth with real responsibility for youth development.

You will handle attendance tracking, family communication at pickup, staff scheduling, and student supervision while remaining organized, calm under pressure, and deeply caring for students and staff.

Qualifications

• Strong commitment to Oakland Leaf's mission and belief in the power of youth leadership and equity in education.
• At least 1 year of experience working with youth in an expanded learning, school‑based, community, or recreational program setting.
• Demonstrated reliability and organizational skills with the ability to manage attendance documentation, daily logistics, and staff communication simultaneously in a fast‑moving program environment.
• Strong interpersonal skills with the ability to build relationships with students, families, and staff that are warm, professional, and consistent.
• Ability to step into a leadership role when needed with the composure, judgment, and initiative to manage a site independently in the absence of the site lead.
• Comfort with basic data entry and documentation including digital attendance systems and Google Workspace tools.
• Ability to work collaboratively as part of a site team while also taking independent ownership of assigned responsibilities.
• High cultural competency and a commitment to building inclusive, youth‑centered program environments.
• Must be at least 18 years of age.
• Must pass a background check in accordance with California law and Oakland Unified School District requirements

Responsabilités

• Support the Site Coordinator/Manager in the smooth execution of daily program operations including student transitions, activity scheduling, space setup and breakdown, snack coordination, and daily logistics
• Maintain an organized, safe, and welcoming program environment for students and staff throughout the program day
• Monitor student supervision ratios at all times ensuring students are accounted for and staff are appropriately positioned across all program spaces
• Assist with family communication at pickup and drop‑off including greeting families warmly, relaying important program information, and directing family concerns to the Site Coordinator/Manager
• Step in as acting site lead when the Site Coordinator/Manager is unavailable including managing the full scope of site operations with confidence and continuity until leadership returns
• Own daily attendance tracking at the site ensuring attendance is taken accurately at the start of each program session and updated throughout the day as students arrive and depart
• Maintain attendance documentation in compliance with CDE requirements including completing daily sign‑in sheets, digital attendance records, and any required backup documentation accurately and on time
• Alert the Site Coordinator/Manager to attendance discrepancies, missing students, or documentation gaps as soon as they are identified, never leaving an attendance issue unresolved at the end of the day
• Support end‑of‑day attendance reconciliation ensuring all records are complete, accurate, and submitted according to Oakland Leaf's reporting schedule
• Assist with enrollment documentation including maintaining current rosters, updating records when students enroll or exit, and supporting family communication around attendance concerns
• Support the Site Coordinator/Manager in daily staff coordination including communicating schedule changes, activity assignments, and coverage needs to Program Instructors in a clear and timely manner
• Assist with substitute coordination when staff are absent including communicating coverage needs to the Site Coordinator/Manager and helping orient substitute staff to the site and daily schedule
• Serve as a point of support and encouragement for Program Instructors throughout the program day including helping new or developing instructors navigate student challenges, activity facilitation, and site expectations
• Participate in site staff meetings and training sessions including contributing to team culture and bringing a constructive, solutions‑oriented presence to the team
• Build authentic, caring relationships with students at the site including serving as a trusted, consistent adult presence that students know and feel safe with
• Support student behavior management across the site in partnership with the Site Coordinator/Manager including responding to student conflicts, behavioral incidents, and social‑emotional needs with patience, consistency, and care
• Identify students who may be struggling, academically, socially, or emotionally, and bring those observations to the Site Coordinator/Manager with context and proposed support
• Contribute to a program culture where every student feels seen, valued, and excited to be there
• Additional duties may be assigned by the Site Coordinator/Manager, or Associate Director.

Connaissances

Organizational skills

Reliability

Communication

Leadership potential

Team collaboration

Formation

High school diploma or equivalent

CDA credential (Child Development Associate)

Outils

Google Workspace

Attendance software

Description du poste

Oakland Leaf in Oakland, CA is seeking an Assistant Coordinator to keep daily site operations running smoothly, manage attendance, and support the Site Coordinator. This hands-on role is central to our expanded learning programs and offers growth with real responsibility for youth development.

You will handle attendance tracking, family communication at pickup, staff scheduling, and student supervision while remaining organized, calm under pressure, and deeply caring for students and staff.