Assistant Controller

Massachusetts Teacher Association; Quincy (MA); On-site; USD 95,000 - 125,000; Full time

Job summary

The Massachusetts Teachers Association (MTA) is seeking an Assistant Controller to ensure accurate general ledger and financial reporting, manage Accounts Payable, and lead process improvements across Finance & Accounting. You will collaborate with the Controller to review systems and automate workflows, support staff training, and help prepare budget analyses for leadership.

The role requires strong accounting expertise, attention to detail, and the ability to work independently in a fast-paced

Qualifications

• Bachelor's degree (or equivalent experience) required.
• Excellent verbal and written interpersonal skills.
• 7+ years of financial accounting and budget experience.
• Proficiency with Excel, Word and Outlook.

Responsibilities

• Supervise Accounts Payable operations.
• Calculates, records and enters complex general ledger journal entries.
• Manage monthly general ledger, accounts payable, and payroll closings.
• Maintains the general ledger and reconciles certain general ledger accounts.
• Reviews and analyzes monthly financial statements versus budget for executives and board.
• Prepare, maintain, and analyze weekly cash flow with Finance Management.
• Review budget reporting and correspondence to division or department heads.
• Identify and prioritize automation and process improvements.
• Research resources to implement improvements with management.
• Oversee Accounts Payable to ensure timely vendor payments.
• Ensure accurate and timely Form IRS 1099 reporting.
• Prepare intercompany reporting and entries.
• Assist with annual audit preparation.

Skills

Interpersonal skills

Organizational skills

Ability to work independently

Attention to detail

Team collaboration

Strong work ethic

Public interaction

Education

Bachelor's degree (or equivalent experience)

Tools

Excel

Word

Outlook

Job description

Who we are:

The Massachusetts Teachers Association (MTA) represents over117,000 members and nearly 400 locals across the state and employsa full-time staff of over 170. Our members are public schoolteachers, faculty, professional staff, and education supportprofessionals working at public schools, colleges, anduniversities. As a member-driven organization and the largest unionin New England, our collective power makes MTA an influential voicefor educators, students, and their communities. We are proud to bean advocate for social, racial, and economic justice and for apublic education system that provides one of the cornerstones of ademocratic society.

Major Responsibilities:

The Assistant Controller ensures the accuracy of the MTA generalledger and financial reporting, compiles budget data and financialanalysis for all MTA entities and manages the Accounts Payableoperations. Works with Controller to review Finance &Accounting systems and transactional workflow to identifyopportunities to simplify and streamline processing. The solutionsmay include process automation, a new system set up to facilitateprocessing/ reporting, documentation of MTA practices and assistingin the training of staff.

Essential Job Functions:

• Supervise Accounts Payableoperations.


• Calculates, records and enters complex general ledgerjournal entries.


• Manage monthly general ledger, accounts payable, and payroll closings.


• Maintains the general ledger and reconciles certain general ledger accounts.


• Reviews and analyzes monthly financial statements, versus budget, includingfinancial reporting packages for the Executive Committee, Board ofDirectors and Management.


• Prepare, maintain, and analyzeweekly cash flow and review cash position with Finance Managementas needed.


• Reviews and analyzes summarization and reporting ofthe organization's budget; including correspondence to division ordepartment heads, as required.


• Works with manager to identifyand prioritize automation/process improvements.

Specific Responsibilities:

• Research resources needed toimplement improvement (External consulting, Internal staff,) andwork with manager and accounting staff to implement low-costopportunities.


• Oversee the Accounts Payable process to ensureaccurate and timely payment of vendor invoices in accordance withorganization policies.


• Ensure accurate and timely Form IRS 1099reporting.


• Calculates, records, and enters complex generalledger journal entries.


• Maintains the general ledger and reconciles certain general ledger accounts.


• Attend budgetcommittee meetings, Executive Committee meetings and Boardmeetings, as required.


• Maintains confidentiality ofAssociation records.


• Initiates and/or prepares correspondencefor the division management.


• Serves as supervisor in theManager’s absence as required.


• Assists with all aspects ofannual audit preparation.


• Design and write reports in the accountingsystem to accommodate the informational needs of the organization and the financial audit requirements.


• Provides information inresponse to inquiries of members, vendors, andemployees.


• Serve as substitute for other Finance andAccounting department staff as needed.


• Assist with thetraining of accounting staff.


• Prepares intercompany reportingand entries.


• Prepare annual MTA property taxreturns.


• Review External Print transactions to ensure accuracyof monthly MA sales tax return.


• Review monthly benefitinvoices to ensure coded in accordance with MTApolicies.


• Performs other related duties as required.

Qualifications:

• Bachelor's degree (or equivalentexperience in a broad range of financial accounting and reportingis required).


• A minimum of seven years of a broad range offinancial accounting and budget experience isrequired.


• Excellent verbal/ written interpersonal skills andorganizational skills.


• Ability to work independently.


• Provenability to deal with the public.


• Strong attention to detail and extreme accuracy.


• Knowledge of generally acceptedaccounting principles and auditing standards.


• Extensiveexperience in financial operations, including accounting andcontrol and financial systems, including accounts payable, generalledger, payroll, and fixed assets.


• Proficiency in Excel, Word, Outlook.


• A strong work ethic and adherence to departmental andorganizational financial and operational ethicalstandards.


• Proven ability to work as a team member in a fast-paced financial environment.


• Nights and weekends may berequired.


• Positive, cooperative attitude.


• Travel isrequired.


• Any qualification may be waived if it is in the bestinterest of the association to do so.

The MTA is an Equal Opportunity Employer.

We celebrate diversity and are committed to creating an inclusive environment for all staff.

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