Assistant Controller

UCLA Outpatient Clinics; Los Angeles (CA); On-site; USD 167,000 - 404,000; Full time

Job summary

UCLA Outpatient Clinics seeks an Assistant Controller to provide leadership for General Accounting, Accounts Payable, Treasury/Cashiering, and Gift Administration, ensuring accurate reporting and strong internal controls.

You will coordinate audits, collaborate with Finance, IT, and university partners, and drive process improvements while overseeing staffing and budget management to support organizational objectives.

Qualifications

• Experience leading accounting functions including General Accounting, Accounts Payable, Treasury/Cashiering, and Gift Administration.
• Proven ability to coordinate external and internal audits and ensure regulatory compliance.
• Strong internal controls discipline and accurate financial reporting.

Responsibilities

• Lead General Accounting, Accounts Payable, Treasury/Cashiering, and Gift Administration through subordinate managers.
• Direct monthly and year-end close activities and review financial statements for accuracy.
• Maintain and strengthen internal controls, documentation, and segregation of duties.
• Develop and update department policies to improve consistency and efficiency.
• Coordinate audits and manage audit requests to ensure timely resolutions.
• Review cash, receivables, payables, and fund balance reconciliations for accuracy.
• Collaborate with IT and operations on accounting systems, reporting, and process changes.
• Provide financial analyses, identify risks, and advise leadership on improvements.
• Direct staffing, budgeting, and succession planning to promote accountability and service excellence.

Skills

Leadership

Financial reporting

Internal controls

Audit readiness

Cross-functional collaboration

Policy development

Job description

Financial Services

Provide management and operational leadership for key accounting functions within the Controller’s Office, including General Accounting, Accounts Payable, Treasury/Cashiering, and Gift Administration. As the Assistant Controller, you will support accurate financial reporting, regulatory compliance, internal controls, audit readiness, and effective financial operations through subordinate managers and cross-functional partnerships. This role collaborates with Finance, operational departments, Information Technology, and University stakeholders to resolve accounting issues, strengthen financial stewardship, improve processes, and support organizational objectives.

In this role, you will:

• Lead General Accounting, Accounts Payable, Treasury/Cashiering, and Gift Administration functions through subordinate managers to support effective financial operations.
• Direct monthly and year-end close activities and review revenues, expenses, statistical data, financial statements, management reports, and supporting analyses for accuracy and compliance.
• Maintain effective internal financial controls, including safeguarding assets, segregation of duties, adequate documentation, management review processes, and compliance with accounting standards.
• Develop, implement, and update departmental policies and procedures for assigned areas of responsibility to strengthen consistency, compliance, and operational effectiveness.
• Coordinate external and internal audit activities, manage audit requests, and ensure timely resolution of audit findings.
• Review reconciliation activities involving cash, receivables, payables, fund balances, and other financial transactions to support financial accuracy and integrity.
• Collaborate with Information Technology and operational stakeholders on accounting, reimbursement, financial reporting systems, system implementations, upgrades, testing, and process redesign efforts.
• Conduct financial analyses, evaluate operational and financial trends, identify risks and improvement opportunities, and provide accounting guidance and recommendations to leadership.
• Direct subordinate managers, establish departmental goals, manage staffing and budgetary resources, support recruitment and succession planning, and promote accountability, service excellence, and continuous improvement.

Salary Range:

$167,100 to $403,900 annually