Assistant Contracts Administrator

CSA Ocean Sciences, Inc.; Town of Florida (NY); On-site; USD 62,000 - 72,000; Full time

Job summary

CSA Ocean Sciences Inc. is seeking a sophisticated, highly organized Assistant Contracts Administrator to join our Stuart, FL office.

This office-based role will support daily contract administration, compliance monitoring, and COI tracking, serving as a bridge between project managers, finance, business development, and leadership. The successful candidate will collaborate with the Lead Contracts Administrator and the Proposal Team to protect corporate assets and ensure seamless project

Qualifications

• Associate or bachelor’s degree in business administration, Finance, Legal Studies, Project Management, or a related discipline.
• Minimum of two years of professional experience supporting contract administration, procurement, legal administration, or project coordination.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, SharePoint).
• Strong attention to detail, confidentiality, and ability to manage multiple high-priority deadlines independently.
• Valid U.S. Driver's License.

Responsibilities

• Contractual Oversight: Review, routing, and execution of contracts, task orders, subcontracts, amendments, NDAs, and equipment rentals.
• Risk & Compliance Management: Issue and receive COIs, maintain geographic tax databases, support anti-bribery/anti-corruption policies.
• Project Lifecycle Coordination: Coordinate startup activities, track contract modifications, manage funding adjustments, assist subcontractor onboarding.

Skills

MS Word

MS Excel

MS Outlook

MS Teams

SharePoint

Education

Associate or Bachelor's degree in a related discipline

Tools

Deltek

Acumatica

Salesforce

Microsoft Dynamics

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Assistant Contracts Administrator

Full Time Stuart, FL, US

10 days ago Requisition ID: 1127

Position Overview
CSA Ocean Sciences Inc. is seeking a sophisticated, highly organized Assistant Contracts Administrator to join our corporate headquarters in Stuart, FL. Operating in close partnership with the Lead Contracts Administrator and the Proposal Team, this critical, office-based role will be responsible for daily contract administration, compliance monitoring, and commercial insurance tracking. The successful candidate will serve as a vital operational bridge between project managers, finance personnel, business development, and executive leadership to protect corporate assets and ensure seamless project execution.

Core Responsibilities

• Contractual Oversight: Support the review, routing, and execution of contracts, task orders, subcontracts, amendments, non-disclosure agreements (NDAs), and equipment rentals.
• Risk & Compliance Management: Facilitate the issuance and receipt of Certificates of Insurance (COIs), maintain geographic tax requirement databases, and support of anti-bribery/anti-corruption policies.
• Project Lifecycle Coordination: Coordinate project startup activities, track client contract modifications, manage funding adjustments, and assist with subcontractor onboarding.

Required Qualifications & Experience

• Education: Associate or bachelor’s degree in business administration, Finance, Legal Studies, Project Management, or a related discipline.
• Experience: Minimum of two (2) years of professional experience supporting contract administration, procurement, legal administration, or project coordination.
• Technical Mastery: Advanced proficiency in Microsoft Office Suite, specifically Word, Excel, Outlook, Teams, and SharePoint.
• Core Competencies: Exceptional attention to detail, strict adherence to business confidentiality, and a proven ability to manage multiple high-priority deadlines independently.
• Credentials: Possession of a valid U.S. Driver's License.

Preferred Background

• Exposure to government contracts, IDIQ mechanisms, task orders, or commercial agreements.
• Knowledge of commercial insurance, with an emphasis on the maritime industry
• Industry experience within marine science, offshore energy, environmental consulting, or engineering firms.
• Familiarity with enterprise software platforms such as Deltek, Acumatica, Salesforce, or Microsoft Dynamics.

CSA Ocean Sciences Inc. is an Equal Employment Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, or disabled status. EOE/Vet/Disability.