Assistant, Contract Administration

Kobalt Music Group; Nashville (TN); On-site; USD 52,000 - 78,000; Full time

Job summary

Kobalt Music Group in Nashville is seeking an Assistant to join the Contract Administration team. You will interpret and onboard contract terms, ensuring accurate entry in our publishing operations system and handling amendments with a proactive approach.

You will act as a key contact for copyright questions related to contracts, updating terms in the system and supporting broader process improvements within the department.

Qualifications

• Experience with tasks requiring a high level of accuracy.
• Strong organizational and prioritization skills with excellent communication for multiple stakeholders.
• Tech-savvy and a fast, proactive learner who quickly adapts to new software and systems.

Responsibilities

• Interpret and onboard key contract terms from long-form agreements into Kobalt's publishing ops system.
• Track and manage conditional amendments to ongoing publishing agreements.
• Serve as first point of contact for copyright queries related to contract terms and update systems accordingly.
• Support department initiatives to streamline and catalog processes for administering client agreements.

Skills

Attention to detail

Organization

Communication skills

Technical aptitude

Tools

Contract management system

Job description

The Role

Kobalt Music Publishing is looking for an Assistant to work within the Contract Administration team based in Nashville that deals primarily with the interpretation, onboarding and administration of our client agreements. Making sure all contracts are entered correctly into our system is a critically important task, where accuracy is absolutely key to ensure both the claims we make on behalf of our clients and our reporting back to them are correct. The successful candidate will also be a natural communicator, a proactive and curious individual who is self-motivated and enjoys technical challenges and problem solving in a fast-paced environment.

This is a fantastic opportunity to be part of the music company of the future. We are a global music and technology company built for songwriters and publishers with the technology infrastructure to enable better tracking and royalty collection for the billions of micro-payments per song in digital music today.

What You’ll Do

• You interpret and onboard key agreement terms from new long-form contracts into Kobalt's bespoke publishing operations system.


• You help track and manage any conditional amendments to ongoing Kobalt publishing agreements.


• You act as the first point of contact for Copyright queries in regards to contract terms and conditions and make relevant system updates as required for amended agreement terms.


• You support the wider department's strategic initiatives as we work to streamline and catalog processes related to the successful administration of our client agreements.

What You’ll Bring

• You have experience working with tasks that require a strong attention to detail and high level of accuracy.


• You can demonstrate organization and prioritization skills as well as excellent communication skills as the duties require a very high level of communication with a wide range of stakeholders.


• You are tech savvy as well as a fast & pro-active learner with ability to pick up new software and systems quickly.

Why Choose Us

At Kobalt, we’ve championed creators since 2000. Our technology and music services are built to make the industry more transparent, fair, and rewarding for artists, songwriters, and rights holders. We’re proud to work with some of the world’s most influential talents including Phoebe Bridgers, Sam Fender, Paul McCartney, Foo Fighters, Karol G, Young Thug, Kali Uchis, and Andrew Watt as well as acclaimed writers like Simon Aldred (Rag'n'Bone Man, Liam Gallagher, Celeste) and Clarence Coffee Jr. (Dua Lipa, Lizzo, The Snuts).

We’re a company that thrives on creativity, collaboration, and progress. Our values: Music First, Transparent, Tech Powered, and Transformative. Shape how we work, build, and grow together. We are a community of people who care deeply about making a meaningful impact in music and technology.

Kobalt is an equal opportunity employer. We believe in equitable access to opportunities and are committed to building a diverse, inclusive, and supportive workplace. We welcome applications from people of all backgrounds and identities.