Assistant Consular Officer

Royal Danish Consulate of San Diego; City of Syracuse (NY); On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

Five weeks paid vacation annually

Workplace pension scheme

Medical expenses coverage for depend­/

Job summary

Royal Danish Consulate General in New York is seeking a proactive Assistant Consular Officer to join the Consular Department on a full-time, one-year contract with possible extension. The role focuses on processing passports, visas, and residence/work permits, plus data entry and consular support for Danish nationals on the U.S.

East Coast. You will work alongside experienced officers, handling inquiries, clerical duties, and occasional duties beyond the Consular Section during peak periods.

Qualifications

• Excellent command of English, both oral and written.
• Strong communication skills.
• IT proficiency, including the ability to learn and navigate unfamiliar IT systems.
• A structured mindset and strong planning and coordination abilities.
• Ability to work both independently and collaboratively.
• Service-mindedness.
• Professionalism, discretion with confidential matters and reliability.

Responsibilities

• Process passports, visas, and residence/work permits.
• Enter data in internal systems related to passports, visas, and residence permits.
• Respond to inquiries regarding Danish rules and regulations.
• Perform daily clerical tasks, including scanning, copying, and archiving.
• Provide customer assistance to Danish nationals applying for passports at the counter.
• Assist Danish nationals in need.
• Occasionally assist Danish inmates.
• Perform other ad-hoc administrative tasks outside of the Consular Section during peak periods.

Skills

English proficiency

Strong communication

IT proficiency

Structured mindset

Independent and collaborative work

Service-minded

Discretion and reliability

Tools

Internal IT systems

Job description

Position: Assistant Consular Officer

Type of employment: Full-time employment for one year with the possibility of extension

Location: 666 Third Avenue 11th Floor, New York, NY 10017

Expected starting date: 1 February 2027

Deadline for application: 1 November 2026

The Consulate General of Denmark in New York is seeking to recruit a proactive and conscientious candidate for the full-time position of Assistant Consular Officer in the Consular Department.

The Consulate General is part of the Danish Foreign Service and serves as Denmark’s official representation in New York. We provide advice and assistance in several areas - consular, commercial, investment, and cultural - and communicate with the U.S. public on topics of relevance to Denmark. The Consulate General consists of approximately 45 employees. You will join the Consular Team, which includes 9 staff members, and report to the Head and Deputy Head of the team. The Consular Team in New York is Denmark’s sole Visa Hub in North America with responsibility for all visas to Denmark from the below mentioned countries.

Job Description

The Consular Team handles a varied range of matters but with the processing of visa for Denmark in the United States, Canada and 7 Latin-American countries at the forefront in terms of volume. Other main tasks include the processing of residence and/or work permits for Denmark from USA, passports to Danish citizens and consular assistance to Danish nationals across the U.S. East Coast. Your primary responsibility will be to ensure that key functions are carried out efficiently on a daily basis. You will work alongside experienced consular officers to provide support and coordinate assigned duties.

Main Tasks And Responsibilities As Assistant Consular Officer

• Process applications for passports, visas, and residence and/or work permits
• Enter data in internal systems related to passports, visas, and residence permits
• Respond to inquiries regarding Danish rules and regulations
• Perform daily clerical tasks, including scanning, copying, and archiving
• Provide customer assistance to Danish nationals applying for passports at the counter
• Assist Danish nationals in need
• Occasionally assist Danish inmates
• Perform other ad-hoc administrative tasks outside of the Consular Section during periods of low consular activity.

Required Qualifications

• Excellent command of English, both oral and written
• Strong communication skills
• IT proficiency, including the ability to learn and navigate unfamiliar IT systems
• A structured mindset and strong planning and coordination abilities
• Ability to work both independently and collaboratively
• Service-mindedness
• Professionalism, discretion with confidential matters and reliability

Desired Qualifications

• Command of Danish or one of the other Nordic languages.
• Strong motivation skills
• High degree of integrity and ability to handle stressful situations
• Good social skills

Personal characteristics

• Team player with a positive attitude
• Able to handle multiple tasks and work under time pressure
• Comfortable performing repetitive tasks
• Attentive to detail, even when managing a large caseload
• Willing to work occasional overtime when required

We offer

• A fun and informal work environment where we deliver high-quality results and support one another
• Possibilities of job-related competence development
• The opportunity to work with an experienced and team-oriented group of colleagues

Employment conditions

• Full-time employment for one year on local terms, with the possibility of extension
• Average workweek of 37 hours (including a 30-minute daily lunch break). The position is excluded from receiving overtime compensation although additional hours may be required during peak periods. The salary includes an allowance to compensate for the latter.
• Five weeks (25 working days) of paid vacation annually
• Coverage under a workplace pension scheme
• Reasonable coverage of medical expenses, extended to your spouse/partner and dependent children under the age of 26
• Gross annual salary: USD 75,250 including compensation for additional hours during peak season (for employees subject to U.S. income tax)
• For tax-exempt employees, the net annual salary is USD 60,200
• Depending on qualifications, an additional individual allowance may be added

The Royal Danish Consulate General in New York attaches great importance to equal opportunities for all and therefore welcomes applications from all qualified persons. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age and national origin and will not be discriminated against on the basis of disability

Questions

For any questions regarding the position, please contact Head of Consular Department, Vice Consul Charlotte Bording Pedersen or Deputy Head of the Consular Department, Vice Consul Emma Yee Lotz at [e-mail] or 212-223-4545.

About Us

The Consulate General of Denmark in New York is part of the Danish Foreign Service. The Consulate General is an ambitious, high-paced, dynamic and friendly workplace.

About Us (um.dk)

Consulate General of Denmark in New York (um.dk)