Full Time Assistant (Remote)

Landen Copenhagen; Los Angeles (CA); Remote; USD 32,000 - 54,000; Part time

Benefits offered by this job

Competitive remuneration

Flexible working environment

Career breaks and study leave

Study leave

Parental leave

Leave purchase plans

Job summary

A dynamic skincare brand based in Los Angeles is seeking a part-time Executive Assistant to provide administrative support to their New York office. This role involves managing client interactions, coordinating meetings, and performing various administrative tasks, making it a great opportunity for those with prior admin experience. The company offers a competitive salary and a flexible, hybrid working environment that fosters diversity and inclusion.

Qualifications

• Prior administration or reception experience is preferred.
• Friendly and personable nature essential for team environment.
• Strong work ethic with good prioritization skills required.
• Ability to develop relationships within a team environment and become an integral member of the team.
• Strong work ethic with good time management skills and ability to prioritise workload.
• High attention to detail and commitment to high standards of work.

Responsibilities

• Provide administrative support to the New York administration team.
• Coordinate meeting room bookings and maintain presentation standards.
• Monitor and manage shared inboxes effectively.
• Monitor shared inboxes and forward items as needed.
• Book travel for Partners, including airport transfers and meetings.
• Support other administrative duties as required by staff.

Skills

Administration experience

Intermediate Microsoft Office knowledge

Excellent communication skills

Time management skills

Attention to detail

Tools

Microsoft Office

CRM management

Job description

About the job Full Time Assistant (Remote)

Landen is an organic skincare brand established in Denmark, Copenhagen in 2020. We create hair and body care products made from botanical ingredients. With gentle, yet effective formulations and a focus on minimalist design Landen believe in encouraging positive habits of wellbeing.

About the role:

We are currently seeking an Executive Assistant with a can-do attitude for a part time, permanent position based in our New York office. This is an excellent role for someone with administration experience looking to step up and gain broader experience and learn from a supportive team. This role is responsible for providing general administrative support to the New York office.

Responsibilities:

• Providing administrative support to the New York administration team, including assistance with mail outs, client invoicing, CRM management and travel management.
• Coordinate meeting room bookings and ensuring client meeting rooms are maintained and presentable at all times.
• Monitoring shared in-boxes and other functional mailboxes and forwarding to recipient as necessary.
• Booking travel for Partners as and when required, including airport transfers, interstate meeting room bookings etc.
• Monitoring catering supplies throughout the day to ensure stock levels are maintained and appropriate for client entertainment.
• Attending to other administrative duties as requested, ie. photocopying, binding, mail outs, CRM data management entry etc. or other administrative duties as directed by client service staff, practice service staff or administration staff when required.
• Prior administration or reception experience.
• Intermediate knowledge in Microsoft Office products, including Word, Excel and Outlook.
• Friendly and personable nature with excellent communication skills.
• Ability to develop relationships within a team environment and become an integral member of the team.
• Strong work ethic with good time management skills and ability to prioritise workload.
• High attention to detail and commitment to high standards of work.

What we offer:

• Competitive remuneration and salary packaging options.
• Commitment to diversity, inclusion, health and wellbeing of our people.
• Flexible and hybrid working environment including tailored hours, remote working, career breaks, study leave, generous paid parental leave and leave purchase plans.

We love to hear from you

If you meet a number of the requirements, but not all, we encourage you to submit your application. We highly value diverse life experiences and perspectives and were open to adapting the role to suit the right person. You can learn more about working with us on LinkedIn [link removed]. Our Talent Acquisition Team and Hiring Leaders kindly request no unsolicited resumes or approaches from Recruitment Agencies. Landen is not responsible for any fees related to unsolicited resumes.

Landen is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people regardless of their sex/gender, marital or parental status, ethnic origin, nationality, age, background, disability, sexual orientation, and gender identity.