Assistant Compliance Coordinator, Workforce and Contractor Diversity

The-Douglaston-Companies; New York (NY); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health benefits

401(k)

Paid leave

Pet insurance

Mental health resources

Paid time off

Employee referrals

Tuition reimbursement

Job summary

The Douglaston Companies seek an Assistant Compliance Coordinator to join our workforce compliance team, blending office and on-site duties. You will collect, review, and report payroll data, monitor timekeeping, and help ensure prevailing-wage compliance across NYC projects.

You will support construction and development teams, conduct jobsite visits, interview workers, document findings, and communicate outstanding items to contractors with training and growth opportunities within a

Qualifications

• Must have strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and work in a collaborative team.
• Willingness to travel within the five boroughs.
• No prior compliance experience required; training provided.

Responsibilities

• Collect and review daily sign-in sheets and payroll reports.
• Monitor workforce timekeeping and site-access data.
• Reconcile records to identify discrepancies and compliance concerns.
• Review worker classifications, wage rates, and fringe benefits for compliance.
• Assist with payroll and compliance audits and documentation.
• Document findings and report to department leadership.
• Communicate requirements to internal teams, contractors, and subcontractors.
• Prepare and submit required reports to agencies on a regular cadence.

Skills

Attention to detail

Interpersonal skills

Written and verbal communication

multitask

Team player

Microsoft Office

Tools

Microsoft Office Suite

Job description

Workforce and Contractor Diversity Compliance is a growing field in the construction industry. Working both in the office and the construction site, the individual will perform collection, analysis, and reporting of documentation to ensure compliance with applicable company and agency regulatory requirements. As an Assistant Compliance Coordinator you will work collaboratively with and support the construction and development teams. Information will be shared across common work sites, updated regularly and training provided.Essential Duties and ResponsibilitiesCollect and review daily sign-in and sign-out sheets and compare them against weekly certified payroll reports. contractor hiring records, Section 3 documentation, and daily sign-in sheets.Monitor and review workforce timekeeping and site-access data generated through the company's digital tap-in/tap-out system.Reconcile digital workforce records against weekly certified payroll reports to identify discrepancies, missing workers, hours, classifications, or other potential compliance concerns.Review worker classifications, wage rates, hours worked, and fringe benefits for compliance with applicable prevailing-wage requirements.Assist with payroll and compliance audits by identifying missing documentation, incorrect classifications, wage discrepancies, and other potential compliance concerns.Conduct jobsite visits and worker interviews to confirm employer information, work performed, trade classifications, and wage rates.Document findings from payroll reviews, worker interviews, and site visits and report identified concerns to department leadership.Follow up with contractors and subcontractors regarding outstanding documentation, payroll corrections, reporting deadlines, and other compliance requirements.Respond to routine certified payroll questions, including inquiries regarding wage-rate calculations and required documentation.Assist with investigating potential payroll discrepancies, worker misclassifications, underpayments, or other reported compliance concerns.Support reviews of contractor and subcontractor performance, including Commercially Useful Function evaluations when required.Assist in monitoring workforce participation, Section 3 requirements, contractor diversity goals, and other project-specific compliance obligations.Communicate compliance requirements and outstanding items to internal project teams, contractors, and subcontractors.Participate in project and subcontractor meetings as needed to provide updates on documentation requirements, open items, and upcoming deadlines.Prepare and submit required weekly, monthly, quarterly, and annual agency reports.Upload required compliance information into agency software and other project-specific reporting systems.Maintain accurate and organized electronic files, including certified payroll reports, daily logs, worker interviews, subcontractor forms, correspondence, and agency submissions.Track open compliance issues and corrective actions through resolution, escalating significant or unresolved matters to department leadership.Assist with responding to documentation requests from agencies, clients, auditors, and internal project teams.Maintain confidentiality when handling payroll, employee, contractor, and project information.Other duties as assigned .Able to multitask, prioritize and meet tight deadlinesAble to work independently and as part of a teamStrong interpersonal and communication skills, written and verbalAbility to travel within the 5 boroughs, requiredMust possess a strong attention to detailProficient in Microsoft Office SuiteNo experience needed in compliance reporting, willing to trainThe Douglaston Companies is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, gender, gender identity or expression, sexual orientation, genetic information, national origin, ancestry, medical condition, disability, marital status, caregiver status, pregnancy, citizenship, age, military or veteran status, or other applicable legally protected characteristics.Benefits:Health benefits package including medical, dental & vision plansFinancial wellness perks to set you up for success - such as 401(k), FSA & HSA, employer-paid life insurance (basic- with option to purchase more); paid leave & disability programs.Pet insurance for our furry familyMental health resources, such as counseling, are available to our team membersTime off- Paid Vacation time, Paid Holidays, Paid Sick daysEmployee Referral ProgramTuition & certification ReimbursementAsk our recruiting team for more information!Our CompaniesSince 1979, The Douglaston Companies have been at the forefront of building some of the most exciting, transformative projects in New York City and beyond. Comprised of three vertically integrated companies, The Douglaston Companies lead projects through the complete lifecycle, from development to construction, and property management. Together, the companies have brought more than 15,000 apartments to fruition and completed more than $4 Billion of development. Throughout every project we build and manage, The Douglaston Companies remain committed to founder Jeffrey Levine’s original vision: to revitalize and grow neighborhoods one building, one block, one community at a time.Douglaston Development: The driving force of our organization, Douglaston Development spearheads property acquisition and development strategies, while fostering relationships with stakeholders and working closely with communities to develop best-in-class properties.Levine Builders: Our construction management arm leads everything from pre-construction and construction management to final commissioning and close out, bringing the company's projects to fruition.Clinton Management: Clinton Management provides comprehensive property management services for developments completed by Douglaston Development and constructed by Levine Builders. Clinton oversees our diverse portfolio of moderate-income housing, luxury apartments, commercial, and retail propertiesDiverse candidates are encouraged to apply! The Douglaston Companies is proud to be an inclusive Equal Opportunity Employer, committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination based on any legally protected status or protected characteristic, including, but not limited to an individuals sex, race, color, ethnicity, ancestry, national origin, age, religion, gender identity or expression, sexual orientation, genetic information, medical condition, disability, marital status, caregiver status, pregnancy, citizenship, military or veteran status.