Assistant Compliance Coordinator, Workforce and Contractor Diversity

The Douglaston Companies; New York (NY); On-site; USD 39,000 - 43,000; Full time

Benefits offered by this job

Health benefits

401(k) program

Paid time off

Employee referral program

Training & development

Job summary

The Douglaston Companies in Harlem, NY, are seeking an Assistant Compliance Coordinator to support the construction and development teams. The role blends office work with on-site duties, focusing on collecting and analyzing payroll documentation to ensure regulatory compliance.

You will work across sites, update records, and participate in ongoing training. Ideal candidates are detail-oriented, able to multitask and collaborate with diverse teams, with strong communication skills and

Qualifications

• Able to multitask, prioritize and meet tight deadlines.
• Able to work independently and as part of a team.
• Strong interpersonal and communication skills, written and verbal.
• Ability to travel within the 5 boroughs, required.
• Proficient in Microsoft Office Suite.
• No experience needed in compliance reporting, willing to train.

Responsibilities

• Collect and review daily sign-in and sign-out sheets and compare them against payroll reports.
• Monitor workforce timekeeping and site-access data from the digital system.
• Reconcile records against payroll reports to identify discrepancies and potential compliance concerns.
• Review worker classifications, wage rates, hours worked, and fringe benefits for compliance.
• Assist with payroll and compliance audits and follow up with contractors on outstanding items.
• Conduct jobsite visits and worker interviews to confirm employer information and wage rates.
• Prepare and submit required agency reports and maintain organized electronic files.

Job description

Job Details: Job Location: Harlem, New York - New York, New York, United States, NY 10027, Salary Range: $28.21 - $30.77 Hourly, Workforce and Contractor Diversity Compliance is a growing field in the construction industry. Working both in the office and the construction site, the individual will perform collection, analysis, and reporting of documentation to ensure compliance with applicable company and agency regulatory requirements. As an Assistant Compliance Coordinator you will work collaboratively with and support the construction and development teams. Information will be shared across common work sites, updated regularly and training provided.

Essential Duties and Responsibilities

• Collect and review daily sign-in and sign-out sheets and compare them against weekly certified payroll reports. contractor hiring records, Section3 documentation, and daily sign-in sheets.
• Monitor and review workforce timekeeping and site-access data generated through the company's digital tap-in/tap-out system.
• Reconcile digital workforce records against weekly certified payroll reports to identify discrepancies, missing workers, hours, classifications, or other potential compliance concerns.
• Review worker classifications, wage rates, hours worked, and fringe benefits for compliance with applicable prevailing-wage requirements.
• Assist with payroll and compliance audits by identifying missing documentation, incorrect classifications, wage discrepancies, and other potential compliance concerns.
• Conduct jobsite visits and worker interviews to confirm employer information, work performed, trade classifications, and wage rates.
• Document findings from payroll reviews, worker interviews, and site visits and report identified concerns to department leadership.
• Follow up with contractors and subcontractors regarding outstanding documentation, payroll corrections, reporting deadlines, and other compliance requirements.
• Respond to routine certified payroll questions, including inquiries regarding wage-rate calculations and required documentation.
• Assist with investigating potential payroll discrepancies, worker misclassifications, underpayments, or other reported compliance concerns.
• Support reviews of contractor and subcontractor performance, including Commercially Useful Function evaluations when required.
• Assist in monitoring workforce participation, Section3 requirements, contractor diversity goals, and other project-specific compliance obligations.
• Communicate compliance requirements and outstanding items to internal project teams, contractors, and subcontractors.
• Participate in project and subcontractor meetings as needed to provide updates on documentation requirements, open items, and upcoming deadlines.
• Prepare and submit required weekly, monthly, quarterly, and annual agency reports.
• Upload required compliance information into agency software and other project-specific reporting systems.
• Maintain accurate and organized electronic files, including certified payroll reports, daily logs, worker interviews, subcontractor forms, correspondence, and agency submissions.
• Track open compliance issues and corrective actions through resolution, escalating significant or unresolved matters to department leadership.
• Assist with responding to documentation requests from agencies, clients, auditors, and internal project teams.
• Maintain confidentiality when handling payroll, employee, contractor, and project information.
• Other duties as assigned .

Qualifications

• Able to multitask, prioritize and meet tight deadlines
• Able to work independently and as part of a team
• Strong interpersonal and communication skills, written and verbal
• Ability to travel within the 5 boroughs, required
• Must possess a strong attention to detail
• Proficient in Microsoft Office Suite
• No experience needed in compliance reporting, willing to train

The Douglaston Companies is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, gender, gender identity or expression, sexual orientation, genetic information, national origin, ancestry, medical condition, disability, marital status, caregiver status, pregnancy, citizenship, age, military or veteran status, or other applicable legally protected characteristics.

Benefits:

• Health benefits package including medical, dental & vision plans
• Financial wellness perks to set you up for success - such as 401(k), FSA & HSA, employer-paid life insurance (basic- with option to purchase more); paid leave & disability programs.
• Pet insurance for our furry family
• Mental health resources, such as counseling, are available to our team members
• Time off- Paid Vacation time, Paid Holidays, Paid Sick days
• Employee Referral Program
• Tuition & certification Reimbursement
• Ask our recruiting team for more information!

Our Companies

Since 1979, The Douglaston Companies have been at the forefront of building some of the most exciting, transformative projects in New York City and beyond. Comprised of three vertically integrated companies, The Douglaston Companies lead projects through the complete lifecycle, from development to construction, and property management. Together, the companies have brought more than 15,000 apartments to fruition and completed more than $4 Billion of development. Throughout every project we build and manage, The Douglaston Companies remain committed to founder Jeffrey Levine’s original vision: to revitalize and grow neighborhoods one building, one block, one community at a time.

• Douglaston Development: The driving force of our organization, Douglaston Development spearheads property acquisition and development strategies, while fostering relationships with stakeholders and working closely with communities to develop best-in-class properties.
• Levine Builders: Our construction management arm leads everything from pre-construction and construction management to final commissioning and close out, bringing the company's projects to fruition.
• Clinton Management: Clinton Management provides comprehensive property management services for developments completed by Douglaston Development and constructed by Levine Builders. Clinton oversees our diverse portfolio of moderate-income housing, luxury apartments, commercial, and retail properties

Diverse candidates are encouraged to apply! The Douglaston Companies is proud to be an inclusive Equal Opportunity Employer, committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination based on any legally protected status or protected characteristic, including, but not limited to an individuals sex, race, color, ethnicity, ancestry, national origin, age, religion, gender identity or expression, sexual orientation, genetic information, medical condition, disability, marital status, caregiver status, pregnancy, citizenship, military or veteran status.