Assistant Commercial Property Manager

Bluestone Real Estate Services; Salem (OR); On-site; USD 66,000 - 120,000; Full time

Job summary

A leading company in the real estate sector is seeking an Assistant Commercial Property Manager in Salem, Oregon. This entry-level position involves supporting property managers, ensuring compliance, and providing exceptional customer service. The role requires proficiency in office software and strong communication skills. Ideal candidates will have a detail-oriented mindset and the ability to manage multiple tasks efficiently. Competitive salary and benefits are offered.

Benefits

401(k) with company match

Life Insurance

Paid time off

Education Assistance

8 Holidays

Qualifications

• Proficient in office machines and software.
• Excellent customer service and interpersonal skills.
• Ability to manage multiple tasks and set priorities.

Responsibilities

• Support Property Managers with daily tasks.
• Coordinate service calls and maintain work order log.
• Provide administrative support and prepare correspondence.

Skills

Customer Service

Communication

Detail-oriented

Education

Property Management experience

Tools

Word

Excel

Outlook

Job description

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The Assistant Commercial Property Manager supports all Property Managers and the Vice President of Commercial Management with daily tasks to ensure compliance with department procedures as well as providing a high level of customer service to our tenants and clients.

This position is located in our Salem, Oregon office and includes travel to properties in the Salem metro area. The position is typically Monday-Friday but can involve other days and hours.

• Answer and appropriately route incoming calls
• Serve as primary contact for a wide range of tenant and property service issues; coordinate service calls with appropriate vendors and maintain work order log
• Track vendor compliance and assist as needed
• Set up new tenants and facilitate move-out settlements for the portfolio
• Generate late fee lists for manager review and approval; post and notify tenants of approved fees
• Send monthly tenant statements and post ledger adjustments as needed
• Review invoices; track completion of work orders and request invoice revisions as needed
• Maintain, track, and request property insurance certificates
• Provide administrative support to portfolio as requested: prepare correspondence, schedule meetings, track and file documents, maintain all file systems, and generate or update documents using Word, Excel, and Outlook
• Assist in annual operating expense reconciliations and other accounting related projects
• Meet vendors onsite, deliver keys, and assist with other property errands as assigned
• Inspect properties in accordance with departmental procedures
• Assist with a variety of special projects or administrative assignments
• Provide coverage for Reception desk as needed
• Other duties a assigned

Requirements

• Proficient use of basic office machines and computer software, including Word, Excel, and Outlook
• Accurate keyboarding skills and type at least 45 wpm
• Detail-oriented and able to produce highly accurate work
• Experience with or ability to learn property management software program(s)
• Excellent customer service and interpersonal skills
• Strong communication skills (written and verbal), including the ability to use tact and diplomacy in sensitive situations, while maintaining confidentiality
• Ability to deal with interruptions and to successfully perform multiple tasks
• Ability to set priorities, manage time to meet deadlines and organize tasks & projects
• Property Management experience preferred
• 401(k) with company match
• Life Insurance
• Paid time off
• Education Assistance
• 8 Holidays

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Sales and Management

• Industries

  Financial Services, Software Development, and Technology, Information and Internet

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