Assistant Clerk (#395)

Maine; Portland (ME); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a forward-thinking government branch dedicated to serving the community as an Assistant Clerk. This role offers a unique opportunity to work within the judicial system, ensuring access to justice for all. You'll engage with the public, manage court documentation, and support various legal processes while enjoying a comprehensive benefits package that promotes work-life balance. With a commitment to inclusivity and professional growth, this position is ideal for those passionate about public service and eager to contribute to a vital institution. Embrace the chance to make a meaningful impact in your community!

Benefits

Paid Holidays

Vacation Leave

Sick Leave

Health Insurance Coverage

Dental Insurance

Gym Membership Reimbursement

Tuition Reimbursement

Retirement Plan Contributions

Public Service Student Loan Forgiveness

Employer-paid Life Insurance

Qualifications

• High school diploma or GED required with two years of customer service experience.
• Proficiency in MS Office and strong attention to detail are essential.

Responsibilities

• Docket, process, and file matters before the Court.
• Communicate effectively with the public and attorneys.
• Schedule trials and manage courtroom activities.

Skills

Customer Service Skills

Attention to Detail

Interpersonal Skills

Keyboard Skills

Computer Applications Learning

Education

High School Diploma or GED

Two Years of Customer Service Experience

Tools

MS Office

Job description

If you're looking for a meaningful career serving your community, join our team at the State of Maine Judicial Branch!

The State of Maine Judicial Branch welcomes talented and motivated team members to join us in serving the communities of Maine. Judicial Branch employees serve the public within the State of Maine court system. Our mission is to administer justice by providing a safe, accessible, efficient, and impartial system of dispute resolution that serves the public interest, protects individual rights, and instills respect for the law.

When you join the Judicial Branch team, you will gain valuable experience within a progressive branch of government. The Judicial Branch allows employees to work in a professional and innovative culture defined by ethics. We offer a variety of career paths that encourage you to thrive in an inclusive environment. Whether you're just beginning your career or advancing to the next level, the State of Maine Judicial Branch has an opportunity for you!

Work-Life Balance– Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

Health Insurance Coverage– The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

Retirement Plan– The State of Maine contributes a percentage of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.

Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.

Living Resources Program– Navigate challenging work and life situations with our employee assistance program.

Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

The Office of Court Access is currently recruiting interpreters to serve in the Maine courts and ensure access to justice for limited English proficient individuals. Tier 1 currently starts at $35/hr and opportunities to advance tiers with additional education, training, and experience. For more information please contact the Communication Access Specialist at [e-mail].

LOCATION: Cumberland County Courthouse, Portland

The State of Maine Judicial Branch welcomes motivated team members to join us in serving the communities of Maine within the court system. The Judicial Branch plays a very important role in our communities by providing a safe, accessible, efficient, and impartial system of dispute resolution. Judicial Branch employees all support this mission, in their various roles. We have 31 courts across the state and process over 130,000 cases each year in support of Maine’s almost 1.4 million residents.

The Job:

The State of Maine Judicial Branch is seeking a detail-oriented team player with strong customer service skills to join our team as an Assistant Clerk. This position involves clerical work in a Clerk’s Office and courtroom, where civil, family, and criminal cases are processed. This requires extensive contact with the public and attorneys, utilizing excellent customer service skills and managing various computer systems and office equipment while enjoying a full-time work schedule that fits your life needs.

If you have experience in customer service and are interested in supporting the Maine courts, we invite you to apply to join our dedicated team of Judicial Branch employees. We love what we do and want to find someone who shares that enthusiasm!

Salary Range: Grade 9, $20.58 to $26.76 per hour. Starting pay is $20.58 - $21.63 per hour.

What We Offer:

• Work-life balance: 13 paid holidays, 2+ weeks of vacation leave, and 12 paid sick days every year.
• Gym membership and childcare reimbursement programs
• Public Service Student Loan Forgiveness Program
• Health insurance coverage (85%-100% employer-paid for employee-only plan)
• Dental insurance (100% employer-paid for employee-only plan)
• Health and dependent care flexible spending accounts
• Voluntary deferred compensation (retirement savings 457 Plan)
• Up to $1000 Tuition Reimbursement each year
• Employer-paid life insurance (1x annual salary)
• Additional wellness benefits

Responsibilities:

• Docket, process, and file matters before the Court
• Communicate effectively with the public, judges, attorneys, and other agencies
• Schedule pre-trial activities, trials, motions, and other proceedings
• Handle and process fines, fees, and costs paid to or through the Court
• Serve as courtroom clerk and perform duties as required by the judge
• Prepare abstracts and reports for various agencies
• Operate electronic recording machines and maintain appropriate logs
• Participate in jury management activities
• Perform other varied duties as requested by the Clerk

Minimum Qualifications:

• High school diploma or GED
• Two years of experience providing customer service and/or clerical work/office administration. (College coursework may be substituted for work experience on a year-for-year basis)
• Accurate keyboard skills and ability to type at least 45 words per minute
• Strong interpersonal and customer service skills
• Ability to learn detailed computer applications
• Excellent attention to detail
• Proficiency in computer software programs such as MS Office as demonstrated by training, education, or work experience

How to Apply:

Cover letter, resume, and online application must be submitted online at https://www.courts.maine.gov/about/jobs.html.

The Judicial Branch is an EEO/AA employer.