Assistant Buyer

AppleOne Employment Services; San Marcos (CA); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Direct Hire

Onsite team

Job summary

AppleOne Employment Services seeks an Assistant Buyer for a growing Escondido manufacturing operation. You will support purchasing, supplier follow-ups, material availability, and PO accuracy in a fast-paced setting.

You will collaborate with Procurement, Receiving, Production, and AP to ensure correct quantities, pricing, and delivery. Strong QuickBooks and Excel skills are required to succeed onsite.

Qualifications

• 3 to 5 years of purchasing/procurement support experience.
• Hands-on QuickBooks experience required.
• Strong Excel skills with formulas and lookups.
• Experience with purchase orders, supplier follow-up, receiving docs, and invoice research.

Responsibilities

• Create, issue, revise, and maintain purchase orders in QuickBooks.
• Monitor open POs, supplier confirmations, lead times, past-due orders, and shortages.
• Communicate with suppliers on pricing, availability, MOQs, freight, and status.
• Coordinate returns, RMAs, credits, replacements, refunds, and related docs.
• Partner with Receiving and AP to resolve discrepancies and maintain purchasing records.

Skills

Purchasing experience

Vendor management

Attention to detail

Communication

Tools

QuickBooks

Excel

ERP systems

Job description

A growing manufacturing operation in Escondido, CA is seeking a detail-oriented Assistant Buyer to support purchasing, supplier follow-up, material availability, and purchase order accuracy. This direct hire opportunity is ideal for someone who enjoys working in a fast-paced production environment, takes ownership of open orders, and communicates effectively with vendors and internal teams.

The Assistant Buyer will work closely with Procurement, Receiving, Production, Accounts Payable, and suppliers to help ensure materials are ordered accurately and delivered at the right quantity, price, and time. This role offers the opportunity to join a collaborative onsite team with supportive leadership, strong cross-functional communication, and visibility into purchasing, inventory, and ERP processes.

Key Responsibilities

• Create, issue, revise, and maintain purchase orders in QuickBooks while verifying pricing, quantities, item details, delivery dates, and supplier information.
• Monitor open purchase orders, supplier confirmations, lead times, past-due orders, partial deliveries, shortages, and upcoming production needs.
• Communicate with suppliers regarding pricing, availability, substitutions, delays, delivery schedules, MOQs, freight details, and order status.
• Coordinate returns, RMAs, credits, replacements, refunds, and related supplier documentation.
• Partner with Receiving and Accounts Payable to resolve PO, packing slip, receipt, invoice, pricing, freight, and vendor discrepancies.
• Maintain accurate purchasing records and prepare reports using Excel and QuickBooks.

Compensation and Benefits

• Compensation: $80,000 to $95,000.
• Job Type: Direct Hire.
• Schedule: Full-Time.
• Location: Escondido, CA

Required Qualifications and Skills

• 3 to 5 years of relevant purchasing, procurement support, inventory, materials, AP, or order administration experience.
• Hands-on QuickBooks experience required.
• Strong Excel skills, including sorting, filtering, formulas, and lookups.
• Experience working with purchase orders, supplier follow-up, receiving documentation, and invoice discrepancy research.
• Strong attention to detail, accuracy, organization, communication, and follow-through.
• Ability to manage multiple open orders, supplier commitments, deadlines, and changing production priorities.

Preferred Qualifications

• QuickBooks Desktop or QuickBooks Enterprise experience.
• Manufacturing or distribution industry experience.
• NetSuite or other ERP system experience.
• Experience supporting an ERP transition or system migration.
• Familiarity with supplier quotes, lead times, MOQs, freight charges, RMAs, credits, and three-way matching.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.