Assistant Buyer

Eyefinity, Inc.; New York (NY); On-site; USD 29,000 - 45,000; Full time

Job summary

Eyefinity, Inc. is seeking an entry-level Purchasing Assistant to support Buyers and staff in procuring goods and services for internal and external customers.

This role involves processing requisitions, monitoring inventory, expediting orders, and resolving invoice discrepancies, with opportunities to help identify new suppliers and improve processes. The position requires 2–4 years of general office experience, knowledge of purchasing procedures and inventory systems, strong communication, and

Qualifications

• Minimum of two to four years of general office experience.
• Knowledge of Purchasing procedures and computer-based inventory systems.
• Ability to read and write at a level necessary to complete the above tasks.
• Excellent communication skills.
• Proficient with MS Word and Excel; data entry experience.
• Ability to type 25 wpm.
• Strong business math skills.

Responsibilities

• Assist Buyers and Purchasing staff in procurement for internal and external customers.
• Process purchase requisitions from internal and regional customers for standard non-stock items with accuracy.
• Monitor inventory reorder points and ensure availability of stocked items.
• Expedite orders and provide weekly updates; resolve invoice discrepancies with A/P and suppliers.
• Process and distribute Low Stock Notices and inventory management reports.
• Enter purchase orders into the system and issue standard POs to suppliers.
• Assist in researching and recommending new sources of specific goods, services and process improvements.
• Monitor supplier performance to ensure purchases are cost effective and suppliers provided expected service and value.
• Coordinate with Buyers to identify needs and prepare specifications to ensure purchases meet customers' requirements.
• Prepare and distribute requests for quotes to suppliers.
• Assist with interviewing prospective suppliers and negotiate pricing.
• Assure quality and timely delivery of standard items.

Skills

Purchasing procedures

Inventory systems

MS Word

MS Excel

Data entry

Communication skills

Typing 25 wpm

Business math

Tools

MS Word

MS Excel

Job description

Under direct supervision, follow established guidelines and assist the Buyers and other Purchasing staff in the procurement of goods and services for internal and external customers.

Responsibilities

• Under direct supervision, follow established guidelines and assist the Buyers and other Purchasing staff in the procurement of goods and services for internal and external customers
• Process purchase requisitions from internal and regional customers for standard non-stock items; ensure all requisitions are processed accurately and timely
• Assist with monitoring the inventory reorder points as assigned by Buyers; ensure availability of stocked items
• Expedite orders as required and provide weekly updates regarding order status to buyers; resolve invoice discrepancies with A/P and suppliers
• Process and distribute Low Stock Notices, and inventory management reports
• Input purchase orders into computer system and, within established guidelines, issue standard PO’s to suppliers
• Assist in the research, analysis and recommendations of new sources of specific goods, services and process improvements
• Assist in monitoring supplier performance to ensure purchases are cost effective and suppliers provided expected service and value
• Coordinate with Buyers and internal customers to identify needs and prepare specifications to ensure purchases meet customers’ requirements, and are cost - effective
• Prepare and distribute requests for quotes to suppliers
• Recommend and assist with interviewing prospective suppliers
• As directed negotiate pricing, and assure quality, timely delivery of standard items

Requirements

• Minimum of two to four years of general office experience
• Knowledge of Purchasing procedures and computer-based inventory systems
• Ability to read and write at a level necessary to complete the above tasks
• Excellent communication skills
• Proficient with MS Word and Excel Data Entry experience
• Ability to type 25 wpm
• Strong business math skills

For roles that are remote (i.e., Work From Home (WFM)) or hybrid (i.e., partial onsite at a VSP location and WFM), must demonstrate a high level of engagement in virtual environments, including maintaining camera presence during meetings to support effective communication and team alignment.

Compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding VSP Vision benefits, please click here. Salary Ranges: $21.00 - $33.08

VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Unincorporated LA County Residents: Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, and any other similar laws.

At VSP Vision, we’re all about seeing potential- literally! We believe that everyone deserves access to quality vision care, and we’re on a mission to make that happen. With nearly 70 years in the eye health industry, our team is driven by compassion, care, and a shared mission to help people see every possibility. When you join our global family of nearly 15,000 teammates, you’re stepping into a world where innovation meets impact. We value collaboration, inclusion, and making sure that everyone feels they belong. Ready to grow your career in an environment that’s as supportive as it is inspiring? Then VSP is the place for you. Let’s work together to create a clearer, brighter future- one person at a time. Follow your heart to VSP!

#VisionWithHeart