Assistant Buyer

VSP Vision Care; New York (NY); Hybrid; USD 29,000 - 46,000; Full time

Job summary

VSP Vision Care is hiring for a procurement support role in New York, NY. Under supervision, assist Buyers and Purchasing staff in procuring goods and services for internal and external customers, while handling requisitions, inventory control, and supplier coordination.

The role involves processing POs, expediting orders, resolving invoice discrepancies, and preparing RFQs, with attention to cost-effectiveness and timely delivery. Strong MS Office and data entry skills are essential.

Qualifications

• Minimum of two to four years of general office experience.
• Knowledge of Purchasing procedures and computer-based inventory systems.
• Ability to read and write at a level necessary to complete the above tasks.
• Excellent communication skills.
• Proficient with MS Word and Excel.
• Data entry experience.
• Ability to type 25 wpm.
• Strong business math skills.

Responsibilities

• Assist Buyers and Purchasing staff in procurement of goods and services.
• Process purchase requisitions for standard non-stock items.
• Monitor inventory reorder points to ensure item availability.
• Expedite orders and provide weekly order status updates.
• Resolve invoice discrepancies with A/P and suppliers.
• Process and distribute Low Stock Notices and inventory reports.
• Enter purchase orders and issue standard POs to suppliers.
• Research, analyze and recommend new sources of goods and services.
• Coordinate with Buyers to identify needs and prepare specifications.
• Prepare and distribute requests for quotes to suppliers.
• Assist with interviewing prospective suppliers and negotiate pricing.

Skills

Data entry experience

Strong business math skills

Excellent communication skills

Reading and writing ability

Typing 25 wpm

Tools

MS Word

Excel

Job description

Under direct supervision, follow established guidelines and assist the Buyers and other Purchasing staff in the procurement of goods and services for internal and external customers

Process purchase requisitions from internal and regional customers for standard non-stock items; ensure all requisitions are processed accurately and timely

Assist with monitoring the inventory reorder points as assigned by Buyers; ensure availability of stocked items

Expedite orders as required and provide weekly updates regarding order status to buyers; resolve invoice discrepancies with A/P and suppliers

Process and distribute Low Stock Notices, and inventory management reports

Input purchase orders into computer system and, within established guidelines, issue standard PO’s to suppliers

Assist in the research, analysis and recommendations of new sources of specific goods, services and process improvements

Assist in monitoring supplier performance to ensure purchases are cost effective and suppliers provided expected service and value

Coordinate with Buyers and internal customers to identify needs and prepare specifications to ensure purchases meet customers’ requirements, and are cost – effective

Prepare and distribute requests for quotes to suppliers

Recommend and assist with interviewing prospective suppliers

As directed negotiate pricing, and assure quality, timely delivery of standard items

Minimum of two to four years of general office experience

Knowledge of Purchasing procedures and computer-based inventory systems

Ability to read and write at a level necessary to complete the above tasks

Excellent communication skills

Profieciant with MS Word and Excel

Data Entry experience

Ability to type 25 wpm

Strong business math skills

For roles that are remote (i.e., Work From Home (WFM)) or hybrid (i.e., partial onsite at a VSP location and WFM), must demonstrate a high level of engagement in virtual environments, including maintaining camera presence during meetings to support effective communication and team alignment

Compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding VSP Vision benefits, please click here.

Salary Ranges: $21.00 - $33.08

VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Unincorporated LA County Residents: Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, and any other similar laws.

As a regular part of doing business,VSPVision (“VSP”)collects many different typesofpersonal information, including protected health information, about ouraudiences, includingmembers, doctors,clients, brokers, business partners,andemployees. VSP Vision employees will have access to this sensitive personal information and are subject to follow Information Security and Privacy Policies.