Assistant Business Office Manager - Healthcare Admin

Hireology; San Antonio (TX); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Comprehensive Benefits

Health, Dental, Vision Insurance

AD&D, Short-Term Disability

Tuition Reimbursement

Paid Time Off

401(k) eligibility

Job summary

Creative Solutions in Healthcare is seeking a dedicated Assistant Business Office Manager to support the financial and administrative operations of our long-term care facility. You will help ensure accuracy, efficiency, and compliance while working with a compassionate team.

Ideal candidates bring basic AR knowledge, strong organization, and a customer-focused mindset. You will handle billing, claims, deposits, and census updates, participating in meetings to keep our financial processes running

Qualifications

• Has a basic understanding of accounts receivable and financial processes.
• Demonstrates strong organizational and multitasking skills.
• Is proficient in computer usage, including typing and 10-key operations.
• Possesses excellent verbal and written communication skills in English.
• Pays strong attention to detail and is able to meet deadlines.
• Exhibits a genuine care for elderly and disabled individuals and a commitment to resident well-being.
• Can comply with the Patient Bill of Rights, Employee Responsibilities, and safety policies and procedures.

Responsibilities

• Support Accounts Receivable Management: maintain accurate documentation, letters, and follow-up on past-due receivables.
• Assist in Billing Operations: compile monthly private billing, post daily cash deposits, and verify information for inquiries and admissions.
• Process Claims: Medicare, MSP, Managed Care, and Primary Insurance claims with timely submissions and weekly follow-ups.
• Maintain Resident Trust Funds: track and manage resident trust fund accounts in compliance with regulations.
• Ensure Accurate Documentation: Medicare/HMO claims by the 5th of each month, bill hospice companies, manage daily deposits.
• Communicate Professionally: work with residents, families, staff, and external stakeholders.
• Assist in Training and Support: help train team members for the '3 Deep' backup requirement.
• Participate in Interdisciplinary Meetings: review admissions, discharges, and payer changes.
• Perform Office Administrative Tasks: manage mail distribution, update census and payer changes in PCC.
• Support Financial Verification for Admissions: assist with paperwork for new admissions efficiently and accurately.

Skills

Accounts receivable

Organization

Multitasking

Typing / 10-key

Verbal communication

Written communication

Attention to detail

Care for elderly

Policy compliance

Tools

PCC

Job description

Creative Solutions in Healthcare is seeking a dedicated Assistant Business Office Manager to support the financial and administrative operations of our long-term care facility. You will help ensure accuracy, efficiency, and compliance while working with a compassionate team.

Ideal candidates bring basic AR knowledge, strong organization, and a customer-focused mindset. You will handle billing, claims, deposits, and census updates, participating in meetings to keep our financial processes running