Assistant Business Office Manager

MGM Healthcare; St. Louis (MO); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive pay based on experience

PTO accrual from day one (FT)

Holiday pay / floating holiday

Tuition reimbursement up to 5000 per y

Take-home up to 75% of net wages

401(k) with company match

Medical, dental, vision, life

Job summary

Sherbrooke Village is seeking an Assistant Business Office Manager to support the BOM in overseeing billing, accounts payable/receivable, and related administrative tasks in a long-term care setting.

The role requires solid Office Management experience, strong communication and organization skills, and familiarity with billing processes and EHR. Eligible candidates will operate in a supportive, team-based environment with competitive benefits.

Qualifications

• 3 to 5 years of Experience in related roles.
• Experience in Office Management.
• Skilled nursing, geriatric and long-term care experience preferred.
• Good communication, interpersonal, and teamwork skills.
• Strong computer and organization skills, attention to details, and the ability to follow instruction.

Responsibilities

• Assist BOM in monitoring accounts payable/receivable and billing operations.
• Oversee secretarial and accounting personnel as needed.
• Ensure payer sources are documented correctly in EHR.
• Assist with Medicaid applications and facility coverage continuance.
• Maintain confidentiality and integrity of resident financial data.
• Manage census balancing and monthly reporting related to billing.

Skills

Office Management

Communication

Teamwork

Attention to detail

Computer skills

Education

High school diploma or equivalent

Some college or technical coursework

Tools

Billing software

EHR systems

Job description

At Sherbrooke Village, we deliver the highest quality of care for every resident through our most valuable asset: you. We seek compassionate and thoughtful individuals who share our passion for exceptional care in senior living. Sherbrooke Village partners with a vast network of skilled nursing centers across 3 states to support our small team environment of caring professionals with the resources and benefits of a large enterprise. Your legacy of excellence begins when you join us at Sherbrooke Village.

Pay, Benefits and Perks of Assistant Business Office Manager (ABOM)

• Competitive Pay Based on Experience
• Immediately accrue paid time off (PTO) as you work (full-time only)
• 6 Observed Holidays with premium pay or leave + 1 Floating Holiday for full-time employees
• Up to $5,000 per in tuition/education reimbursement per calendar year for approved program of study
• Take home up to 75% of your net earned wages at the end of every shift
• 401(k) Retirement plan with company-matched contributions after 1 year of employment
• Medical (Teledoc Included), Dental, Vision, Life and other voluntary Insurances for full-time employees

Essential Functions of Assistant Business Office Manager (ABOM)

The Assistant Business Office Manager is responsible for assisting the Business Office Manager (BOM) in monitoring financial operations such as accounts payable and receivable. This role may also include overseeing secretarial and accounting personnel. In this position, you will work for a facility that provides residential, long-term nursing care to its residents. A primary job duty will be dealing with all insurance payments, including private, Medicare, and Medicaid

The Assistant Business Office Manager will assist the BOM with the following activities:

• Managing billing, accounts receivable, and collection activities in the facility.
• Organizing, evaluating, and monitoring business office operations and supervises assigned personnel in accordance with established policies and procedures.
• Meets with family members to gather information and ensures that all payer sources are documented and input correctly into EHR.
• Assists with Medicaid Pending applications, and works with resident, family and applicable outside agencies to finalize facility coverage through Medicaid.
• Ensures integrity and confidentiality of all resident financial data.
• Performs collection activities for patient carriers.
• Establishes and maintains a system of financial record keeping, to include issuing receipts, preparing and making bank deposits, and recording payments using proper segregation of duties.
• Interacts with home office billing team and payers to define billing requirements and ensures prompt payment of claims.
• Manages census activities including daily, weekly, and monthly balancing with the nursing and admissions departments.
• Produces reports for analysis purposes as needed.
• Manages month-end close activities related to charge capturing and submission of all billing statements and invoices to payors.
• Ensures compliance with all policies and procedures relating to billing.
• Monitors all ongoing projects related to AR, billing, and collections within the Facility.
• Manages Resident Trust Account for inhouse residents, to include weekly and monthly reconciliations.
• Manages Facility Petty Cash to include reconciliation and reimbursement weekly and monthly.
• Maintains and administers staffing and census reports on a daily basis.
• Assists the staffing coordinator and communicates any changes in staffing needs as they occur.

Requirements of Assistant Business Office Manager (ABOM)

• Minimum Education: High school diploma or HSD equivalency, with some college or technical school course work and minimum of three years of job-related experience, preferably in a billing department; or any equivalent combination of education and experience that provides the required knowledge, skills and abilities
• 3 to 5 years of Experience
• Experience in Office Management
• Skilled nursing, geriatric and long-term care experience preferred
• Good communication, interpersonal, and teamwork skills
• Strong computer and organization skills, attention to details, and the ability to follow instruction.

EEO Statement

Our facility provides equal employment opportunities. We are committed to complying with all state, federal, and local laws that prohibit discrimination in employment, including recruitment, hiring, placement, promotion, transfers, compensation, benefits, training, programs, reductions in workforce, termination, and recall. Our facility strives to provide equal opportunity for employment to all individuals who are properly qualified and able to perform the duties of their employment, without regard to employees’ legally-protected characteristics (“protected class”) including: age, sex, race, color, creed, religion, national origin, ancestry, citizenship, marital status, pregnancy, medical condition, physical or mental disability, sexual orientation, gender identity, sex stereotyping, or genetic information