Assistant Business Office Manager

Westminster Towers Orlando; Orlando (FL); On-site; USD 36,000 - 46,000; Full time

Benefits offered by this job

Flexible hours

Fun work environment

Competitive wages

Health insurance

Dental insurance

Fitness facility on-site

Vacation pay

Free covered parking (Downtown Orlando

Career advancement

Meal discounts

Job summary

Westminster Towers Orlando is seeking an Accounting/Finance Clerk to manage cash posting, AP/AR processing, and payroll support. This role requires accurate data entry, strong Excel skills, and familiarity with Microsoft Office.

You will assist the business office manager with monthly reporting, insurance claim coordination, and daily mail distribution in a downtown Orlando setting with competitive wages and benefits.

Qualifications

• High School diploma or equivalent required.
• 2 years related accounting experience preferred.
• Proficient in Excel and data entry.
• Microsoft Office knowledge required.

Responsibilities

• Post cash and accounts payable transactions and process invoices.
• Handle accounts receivable, invoicing, and collections for commercial insurers.
• Assist with payroll bi-weekly using Kronos/UltiPro.
• Contact insurance companies to verify benefits for Medicare plans.
• Review Medicare remittance advices and submit claims within 24 hours.
• Open and distribute daily mail.
• Data entry and monthly reports for the business office manager.

Skills

Excel

Data entry

Microsoft Office

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Job description

ESSENTIAL JOB FUNCTIONS:

1. RESPONSIBLE FOR POSTING CASH AND ACCOUNTS PAYBALE TRANSACTIONS. INCLUDES ENTERING ALL ANCILLARY CHARGES. REVIEW AND PROCESS INVOICES, THIS INCLUDES: CHECKING THEM FOR ACCURACY, CONTACTING VENDORS TO CLARIFY PRICING, DESCRIPTIONS, OR QUESTIONS REGARDING COMMUNITY RELATED INVOICES.
2. RESPONSIBLE FOR ACCOUNTS RECEIVABLE, INVOICING AND COLLECTIONS FOR COMMERCIAL INSURANCE COMPANIES. FOLLOW UP WITH INSURANCE COMPANIES TO ENSURE TIMELY PAYMENT.
3. ASSIST THE BOM WITH PROCESSING PAYROLL ON A BI-WEEKLY BASIS. PROCESS PAYROLL REPORTS IN KRONOS AND ULTIPRO.
4. CONTACT INSURANCE COMPANIES TO VERIFY INSURANCE BENEFITS FOR MEDICARE SUPPLEMENTAL PLANS.
5. CHECK MEDICARE REMITTANCE ADVICES DAILY. PREPARE AND SEND INSURANCE CLAIMS TO CORRECT INSURANCE COMPANY WITHIN 24 HOURS.
6. OPEN AND DISTRIBUTE DAILY MAIL.
7. DATA ENTRY AND MONTHLY REPORTS AS REQUIRED BY THE BUSINESS OFFICE MANAGER.

ESSENTIAL QUALIFICATIONS:

EDUCATION AND EXPERIENCE:

• HIGH SCHOOL –OR- EQUIVALENT
• 2 YEARS RELATED EXPERIENCE
• EXCEL AND DATE ENTRY SKILLS
• MICROSOFT OFFICE KNOWLEDGE REQUIRED

• Join the Westminster Family today! We offer:
• Flexible Hours
• Fun Work Environment
• Competitive Wages
• Health Insurance
• Dental Insurance
• Fitness Facility Onsite
• Vacation Pay
• Free Covered Parking (Downtown Orlando)
• Career Advancement
• Discounted Meals & More!

EOE, DFWP – “We honor those who have served.”

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.